September 12, 2023

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, James, and Acting Managing Director Jake Welch.

 

The agenda for September 12, 2023 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the minutes of August 15, 2023 as printed.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

8/17/23                Barry County Road Commission                                    $149,675.95

8/31/23                Barry County Road Commission                                    $145,223.76

 

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

8/17/23

Check Number	Vendor Name	Check Amount
45206	Barbara Sue Hanneman	$400.00
45207	Black Gold Holdings LLC	$1,360.45
45208	Brad Warner	$5,000.00
45209	Brandy Casey	$330.09
45210	C Stoddard & Sons  Inc.	$150.00
45214	Capital One Bank	$27,428.46
45215	Chris BeBeau BCRC	$231.03
45216	City Of Hastings	$791.00
45217	Consumers Energy	$1,745.30
45218	Corewell Health Occupational	$414.00
45219	County Rd Association Self Ins	$10,719.00
45220	Culligan Water Conditioning	$81.00
45221	Ersco Construction Supply	$1,926.91
45222	Fox Chevrolet Buick	$25.71
45223	Frontline Maintenance & Serv.	$64,920.00
45224	Goldsworthy’s Auto Value	$7.38
45225	Granger	$141.30
45226	Guardian Alarm Company	$116.81
45227	H.S.V. Redi-Mix	$350.00
45228	Hastings Ace Hardware	$511.81
45229	Hastings Banner	$120.00
45230	Huizinga Rebuilding And Truck	$1,954.89
45231	J & H Oil Company	$1,411.98
Check Number	Vendor Name	Check Amount
45232	Ketchum Machine Co	$325.00
45233	Kimball Midwest	$880.97
45234	Lakeland Asphalt Corp	$992.00
45235	Leaping Lizards	$480.00
45236	Lincoln National Life Ins	$117.95
45237	LJ Fluid Power Inc	$629.00
45238	Lumen Electric, Inc.	$1,987.00
45239	M-43 Auto Body & Mechanical	$12,640.17
45240	Par-Tee Ventures, LLC	$2,080.98
45241	Parts and Service Financing	$280.93
45242	Peter Meyers & Tony Muka	$1,090.00
45243	Sherwin Industries Inc	$284.05
45244	State Of Michigan	$68,666.40
45245	Summit Companies	$409.00
45246	Truck & Trailer Specialties	$2,151.50
45247	UniFirst Corporation	$561.80
45248	Varipro Benefit Administrators	$233.95
45249	Verizon	$1,165.68
45250	William C Mosher	$350.00
45251	WM Corporate Services, Inc.	$809.37
45252	Woodland Auto Body	$4,561.63
45253	Yellow Rose Transport, Inc.	$20,691.66
45254	HealthEquity	$1,705.22
	Sub-Total	$243,231.38
8/31/2023
Check Number	Vendor Name	Check Amount
45255	Barbara Sue Hanneman	$400.00
45256	Bit Mat Products of Indiana	$44,380.00
45257	Brian Donnini	$24.36
45258	Calstra Construction	$19,351.87
45262	Capital One Bank	$20,838.21
45263	Carpenter Gravel Inc	$92.77
45264	Consumers Energy	$274.60
45265	Corewell Health Occupational	$44.00
45266	D & B Heat Transfer Products	$845.00
45267	Delta Dental	$52.66
45268	Douglas E. Peck	$515.00
45269	Fox Chevrolet Buick	$62.68
45270	Fredrickson Supply	$1,103.84
45271	Frontline Maintenance & Serv.	$33,120.00
45272	Hall’s Septic	$340.00
45273	Hastings Ace Hardware	$40.04
45274	Kimball Midwest	$180.60
45275	Lakeland Asphalt Corp	$1,158.16
45276	M & K Quality Truck Center	$155.45
45277	Mark Blentlinger.	$400.00
45278	Michigan Chloride Sales LLC	$27,154.14
45279	Michigan Pavement Markings LLC	$4,316.15
45280	Parts and Service Financing	$1,038.78
45281	Priority Health	$17,333.75
45282	Purity Cylinder Gases Inc	$161.32
45283	Ridderman Oil	$30,953.96
45284	S & M Liquid Tirefill Inc	$45,355.31
Check Number	Vendor Name	Check Amount
45285	Scott Bond	$42.36
45286	Scott Schantz Jr.	$480.00
45287	Sherwin Industries Inc	$29,700.00
45288	Tractor Supply Company	$1,354.97
45289	UniFirst Corporation	$580.20
45290	Unum	$456.75
45291	US Hydraulics LLC	$3,537.50
45292	Woodland Auto Body	$4,590.24
	Sub-Total	$290,434.67
	Total	$533,666.05

______________________________________________________________________________

 

Cheryl Howlett asked the Board who was responsible for drain culverts on gravel roads.  The Board explained some were BCRC and some were the Drain Commission.  Ms. Howlett asked the procedure for discussing problems with drain culverts.  Ms. Howlett was referred to the Engineering Department as the first step and arranged a meeting with them after the Board Meeting.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to amend and restate the existing employee retirement plan Barry County Road Commission Retirement Saving Plan (Plan).  The Chairman explained how it was in the best interest of the plan participants to make these changes.

 

WHEREAS, following consideration of the various plan and administrative changes, Barry County Road Commission desires to update the Plan and to make other changes.

 

Now therefore it is:

 

RESOLVED, that Fidelity be removed as Trustee(s) of the Plan effective September 29, 2023.

 

RESOLVED FURTHER, that Alerus Financial, N.A. is appointed as a successor non-discretionary Trustee for the Plan effective September 29, 2023.

 

RESOLVED FURTHER, to adopt the amendments to the existing Plan presented at this meeting by restating the plan in full, and it is

 

RESOLVED FURTHER, to timely:  (1) execute the restated Plan; (2) execute any other plan related agreement, form or document; and (3) take any other action necessary or appropriate in connection with the adoption of the restated Plan and to maintain the Plan’s qualified status.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to adopt the updated Travel Policy and place it in the policy book

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

 

 

 

 

Motion was made by Commissioner Fiala and seconded to adopt the updated Smoking/Vaping Policy and place it in the policy book

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to set the Gravel Crushing bid opening date for September 27, 2023 at 11:00 A.M.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Jake Welch, Acting Managing Director, gave the Board a debriefing on the RAISE Grant application we had submitted.  BCRC did not receive the grant.  There were 1,089 applications of which 645 of them were for Rural areas.  Rural areas was defined as 200,000 people or less.  BCRC received five High ratings and three Medium ratings.  50% of the 2.25 Billion went to Rural areas and 50% went to Urban areas.  There was a discussion on the possibility of applying again in future years.  Also discussed was the PROJECT Grant.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to adopt the updated Utility, R.O.W. and Driveway Policy and place it in the policy book

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to cancel the Board Meeting of September 19, 2023.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:25 A.M.

 

 

 

 

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman

February 21, 2023

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, James, and Managing Director Bradley Lamberg.

 

The agenda for February 21, 2023 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the minutes of January 26, 2023 as printed.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

2/2/23                  Barry County Road Commission                                    $130,169.75

2/16/23                Barry County Road Commission                                    $136,242.56

 

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

2/2/23

Check Number	Vendor Name	Check Amount
44531	Barbara Sue Hanneman	$300.00
44532	Behrens LTD	$825.00
44533	Bert Keeler	$380.00
44534	Brad Lamberg	$80.00
44535	Brandy Casey	$80.00
44536	Brian Donnini	$80.00
44539	Capital One Bank	$12,680.08
44540	Carl Kuleh	$45.00
44541	Catherine Slocum	$276.28
44542	Charles Benedict	$552.54
44543	Chris BeBeau	$80.00
44544	Consumers Energy	$589.59
44545	CTT/MTU	$16.00
44546	Culligan Water Conditioning	$63.25
44547	Delta College	$325.00
44548	Delta Dental	$52.66
44549	Detroit Salt Company LLC	$59,657.33
44550	Dylan Kennedy	$40.00
44551	Forklifts of Michigan	$1,779.08
44552	Fox Chevrolet Buick	$52.80
44553	Frontline Maintenance & Serv.	$41,400.00
44554	Gary Vandecar	$604.71
44555	Hastings Banner	$78.00
Check Number	Vendor Name	Check Amount
44556	Jake Welch	$80.00
44557	Kendall Pranshka	$276.28
44558	Larry Maupin	$552.54
44559	Lawrence Barry	$270.00
44560	Lincoln National Life Ins	$219.26
44561	Loomis, Ewert, Parsley, Davis	$462.50
44562	M & K Quality Truck Center	$157.69
44563	Mark Weeks	$340.00
44564	Mika, Meyers, Beckett & Jones	$296.00
44565	Overhead Door Co	$425.32
44566	Patricia Wolf	$276.28
44567	Priority Health	$32,423.27
44568	Purity Cylinder Gases Inc	$1,369.93
44569	River City Reproductions	$661.60
44570	Robert Nagel	$276.28
44571	Robert Richardson	$80.00
44572	Scott Bond	$80.00
44573	SME Inc.	$7,002.68
44574	Spectrum Health – Pennock	$118.00
44575	Superior Asphalt Inc	$450.00
44576	Tom Boulter	$263.86
44577	Tom Chaffee	$42.33
44578	UniFirst Corporation	$358.00
44579	Unum	$426.30
44580	Wayne Roush	$276.28
44581	Wex Bank	$170.00
	Sub-Total	$167,391.72
2/16/2023
44582	AAA Sling Ind Supply, Inc	$682.40
44583	Barbara Sue Hanneman	$300.00
44584	Barry Co Chamber Of Comm	$150.00
44585	Ben Byle	$159.00
44586	Brad Lamberg	$157.56
44587	Bullseye Pest Solutions, LLC	$800.00
44591	Capital One Bank	$23,481.19
44592	Chris BeBeau BCRC	$372.80
44593	City Of Hastings	$762.42
44594	Clint Williams	$45.00
44595	Consumers Energy	$7,352.66
44596	County Rd Association Self Ins	$11,798.00
44597	CTT/MTU	$1,100.00
44598	D & K Truck Company	$475.89
44599	Detroit Salt Company LLC	$19,131.50
44600	Donna Seymour	$45.00
44601	Fox Chevrolet Buick	$244.85
44602	Frontline Maintenance & Serv.	$41,564.00
44603	Granger	$112.32
44604	Greg Shook	$248.23
44605	Guardian Alarm Company	$116.81
44606	Hastings Ace Hardware	$323.25
44607	Kimball Midwest	$30.92
44608	Lincoln National Life Ins	$219.26
44609	M & K Quality Truck Center	$101.07
Check Number	Vendor Name	Check Amount
44610	Mackinaw Administrators,LLC	$296.00
44611	Martin Kretovic	$45.00
44612	Michigan Chloride Sales LLC	$2,650.53
44613	Michigan Dept Of Agricult	$145.00
44614	Mike Hull	$100.00
44615	Overhead Door Co	$705.72
44616	Purity Cylinder Gases Inc	$425.09
44617	Ridderman Oil	$33,507.65
44618	Rob Garrett	$143.07
44619	Rohr Gasoline Equipment, Inc.	$19.32
44620	SME Inc.	$2,443.75
44621	Spectrum Health – Pennock	$296.00
44622	Spectrum Health Pennock Health	$1,395.00
44623	Tractor Supply Company	$47.32
44624	UniFirst Corporation	$509.21
44625	Varipro Benefit Administrators	$233.95
44626	Welton’s Heating & Cooling	$129.20
44627	Wendy Lemus	$45.00
	Sub-Total	$152,910.94
	Total	$320,302.66

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded, WHEREAS, the Barry County Road Commission recognizes their ability to apply for infrastructure funding through the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant program as a local unit of government with public authority regarding transportation in a rural community, and

 

WHEREAS, the mission of the Barry County Road Commission is to maintain all Barry county roads and bridges in a safe and convenient condition for public travel while practicing sound financial management, respect for the environment, and sensitivity to community concerns.

 

WHEREAS, the Barry County Road Commission recognizes that the 10 river crossings being applied to replace is vital bridge infrastructure and a large component to public transportation in our rural community, and

 

WHEREAS, the Barry County Road Commission recognizes the value in partnerships and collaboration with community-based organizations and worker associations to maintain and re-build infrastructure, and

 

WHEREAS, the Barry County Road Commission plans to use innovative technologies to deliver a completed infrastructure project by utilizing a design-build bidding process coupled with an Accelerated Bridge Construction (ABC) component, and

 

WHEREAS, the Barry County Road Commission values infrastructure in a state of good repair and plans to use these funds to reduce construction and maintenance burdens with infrastructure serving remote communities, and

 

WHEREAS, the Barry County Road Commission knows that the routes that would be positively impacted by this project serve as major arteries of freight mobility, supply chain connectivity, emergency services, and improve, and in some cases are imperative to, access to daily destinations for community members, and

 

 

 

 

WHEREAS, the Barry County Road Commission values the ability for future generations to expand non-motorized travel in our community, and

 

WHEREAS, the Barry County Road Commission works diligently to reduce the impact of transportation infrastructure on environmentally sensitive areas;

 

NOW THEREFORE BE IT RESOLVED; that the Barry County Road Commission commits to fund $2,500,000 in cost overrun contingency as well as funding ineligible engineering costs accrued prior to grant award that are associated with the project and completing the project within the time line enclosed in the grant application documentation with their request of $ 23,097,360 in RAISE grant funding. 

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to adopt the Emergency Purchasing Policy and place it in the policy book.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to adopt the Pavement Restoration Policy and place it in the policy book.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

John Bergsma from 7724 Moe Road, neighbor John Luepnitz, and Brandon Goron with Harder & Warner Landscaping and Boutique Gardens spoke to the Board about Mr. Bergsma’s stone retaining wall that is in the right-of-way.  Mr. Bergsma was requesting approval to leave his stone retaining wall.   On January 26, 2023 the BCRC sent Mr. Bergsma an Encroachment Removal letter giving him 30 days to remove the structure.

 

Motion was made by Commissioner James and seconded to enforce the Right-of-Way Encroachment Removal Policy but to extend the removal date of the stone retaining wall to 30 days from the end of the 2023 frost laws.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to accept the Orangeville Township Resolution for road work.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

 

 

 

 

Meeting adjourned at 8:34 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman