September 12, 2023

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, James, and Acting Managing Director Jake Welch.

 

The agenda for September 12, 2023 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the minutes of August 15, 2023 as printed.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

8/17/23                Barry County Road Commission                                    $149,675.95

8/31/23                Barry County Road Commission                                    $145,223.76

 

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

8/17/23

Check Number	Vendor Name	Check Amount
45206	Barbara Sue Hanneman	$400.00
45207	Black Gold Holdings LLC	$1,360.45
45208	Brad Warner	$5,000.00
45209	Brandy Casey	$330.09
45210	C Stoddard & Sons  Inc.	$150.00
45214	Capital One Bank	$27,428.46
45215	Chris BeBeau BCRC	$231.03
45216	City Of Hastings	$791.00
45217	Consumers Energy	$1,745.30
45218	Corewell Health Occupational	$414.00
45219	County Rd Association Self Ins	$10,719.00
45220	Culligan Water Conditioning	$81.00
45221	Ersco Construction Supply	$1,926.91
45222	Fox Chevrolet Buick	$25.71
45223	Frontline Maintenance & Serv.	$64,920.00
45224	Goldsworthy’s Auto Value	$7.38
45225	Granger	$141.30
45226	Guardian Alarm Company	$116.81
45227	H.S.V. Redi-Mix	$350.00
45228	Hastings Ace Hardware	$511.81
45229	Hastings Banner	$120.00
45230	Huizinga Rebuilding And Truck	$1,954.89
45231	J & H Oil Company	$1,411.98
Check Number	Vendor Name	Check Amount
45232	Ketchum Machine Co	$325.00
45233	Kimball Midwest	$880.97
45234	Lakeland Asphalt Corp	$992.00
45235	Leaping Lizards	$480.00
45236	Lincoln National Life Ins	$117.95
45237	LJ Fluid Power Inc	$629.00
45238	Lumen Electric, Inc.	$1,987.00
45239	M-43 Auto Body & Mechanical	$12,640.17
45240	Par-Tee Ventures, LLC	$2,080.98
45241	Parts and Service Financing	$280.93
45242	Peter Meyers & Tony Muka	$1,090.00
45243	Sherwin Industries Inc	$284.05
45244	State Of Michigan	$68,666.40
45245	Summit Companies	$409.00
45246	Truck & Trailer Specialties	$2,151.50
45247	UniFirst Corporation	$561.80
45248	Varipro Benefit Administrators	$233.95
45249	Verizon	$1,165.68
45250	William C Mosher	$350.00
45251	WM Corporate Services, Inc.	$809.37
45252	Woodland Auto Body	$4,561.63
45253	Yellow Rose Transport, Inc.	$20,691.66
45254	HealthEquity	$1,705.22
	Sub-Total	$243,231.38
8/31/2023
Check Number	Vendor Name	Check Amount
45255	Barbara Sue Hanneman	$400.00
45256	Bit Mat Products of Indiana	$44,380.00
45257	Brian Donnini	$24.36
45258	Calstra Construction	$19,351.87
45262	Capital One Bank	$20,838.21
45263	Carpenter Gravel Inc	$92.77
45264	Consumers Energy	$274.60
45265	Corewell Health Occupational	$44.00
45266	D & B Heat Transfer Products	$845.00
45267	Delta Dental	$52.66
45268	Douglas E. Peck	$515.00
45269	Fox Chevrolet Buick	$62.68
45270	Fredrickson Supply	$1,103.84
45271	Frontline Maintenance & Serv.	$33,120.00
45272	Hall’s Septic	$340.00
45273	Hastings Ace Hardware	$40.04
45274	Kimball Midwest	$180.60
45275	Lakeland Asphalt Corp	$1,158.16
45276	M & K Quality Truck Center	$155.45
45277	Mark Blentlinger.	$400.00
45278	Michigan Chloride Sales LLC	$27,154.14
45279	Michigan Pavement Markings LLC	$4,316.15
45280	Parts and Service Financing	$1,038.78
45281	Priority Health	$17,333.75
45282	Purity Cylinder Gases Inc	$161.32
45283	Ridderman Oil	$30,953.96
45284	S & M Liquid Tirefill Inc	$45,355.31
Check Number	Vendor Name	Check Amount
45285	Scott Bond	$42.36
45286	Scott Schantz Jr.	$480.00
45287	Sherwin Industries Inc	$29,700.00
45288	Tractor Supply Company	$1,354.97
45289	UniFirst Corporation	$580.20
45290	Unum	$456.75
45291	US Hydraulics LLC	$3,537.50
45292	Woodland Auto Body	$4,590.24
	Sub-Total	$290,434.67
	Total	$533,666.05

______________________________________________________________________________

 

Cheryl Howlett asked the Board who was responsible for drain culverts on gravel roads.  The Board explained some were BCRC and some were the Drain Commission.  Ms. Howlett asked the procedure for discussing problems with drain culverts.  Ms. Howlett was referred to the Engineering Department as the first step and arranged a meeting with them after the Board Meeting.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to amend and restate the existing employee retirement plan Barry County Road Commission Retirement Saving Plan (Plan).  The Chairman explained how it was in the best interest of the plan participants to make these changes.

 

WHEREAS, following consideration of the various plan and administrative changes, Barry County Road Commission desires to update the Plan and to make other changes.

 

Now therefore it is:

 

RESOLVED, that Fidelity be removed as Trustee(s) of the Plan effective September 29, 2023.

 

RESOLVED FURTHER, that Alerus Financial, N.A. is appointed as a successor non-discretionary Trustee for the Plan effective September 29, 2023.

 

RESOLVED FURTHER, to adopt the amendments to the existing Plan presented at this meeting by restating the plan in full, and it is

 

RESOLVED FURTHER, to timely:  (1) execute the restated Plan; (2) execute any other plan related agreement, form or document; and (3) take any other action necessary or appropriate in connection with the adoption of the restated Plan and to maintain the Plan’s qualified status.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to adopt the updated Travel Policy and place it in the policy book

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

 

 

 

 

Motion was made by Commissioner Fiala and seconded to adopt the updated Smoking/Vaping Policy and place it in the policy book

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to set the Gravel Crushing bid opening date for September 27, 2023 at 11:00 A.M.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Jake Welch, Acting Managing Director, gave the Board a debriefing on the RAISE Grant application we had submitted.  BCRC did not receive the grant.  There were 1,089 applications of which 645 of them were for Rural areas.  Rural areas was defined as 200,000 people or less.  BCRC received five High ratings and three Medium ratings.  50% of the 2.25 Billion went to Rural areas and 50% went to Urban areas.  There was a discussion on the possibility of applying again in future years.  Also discussed was the PROJECT Grant.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to adopt the updated Utility, R.O.W. and Driveway Policy and place it in the policy book

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to cancel the Board Meeting of September 19, 2023.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:25 A.M.

 

 

 

 

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman