Author Archives: jwelch
Rural Task Force #3 Meeting
A public meeting will be held on Monday, December 11 at 9:30 a.m. for the purpose of allowing local officials and interested citizens to provide input into the allocation of state and federal aid funds for eligible rural routes and transit systems in Barry, Branch, Calhoun, Kalamazoo and St. Joseph counties for fiscal years 2023 – 2026. The meeting will be held at the Road Commission of Kalamazoo County, 3801 E. Kilgore Road.
Questions regarding this meeting and rural federal aid projects can be directed to the appropriate agency or the Kalamazoo Area Transportation Study, Region 3 transportation administrators representing the Southcentral Michigan Planning Council, (269) 343-0766 or fnagler@katsmpo.org.
Meeting agenda and materials will be posted to the Southcentral Michigan Planning Council website’s Transportation page: http://www.smpcregion3.org
Board Meeting Scheduled for October 31, 2023 @ 7:30am
We will be holding a Board meeting tomorrow morning October 31, 2023 @ 7:30am at the BCRC offices. Thanks!
September 12, 2023
The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.
Members present: Solmes, Fiala, James, and Acting Managing Director Jake Welch.
The agenda for September 12, 2023 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the minutes of August 15, 2023 as printed.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve payroll for payment.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
8/17/23 Barry County Road Commission $149,675.95
8/31/23 Barry County Road Commission $145,223.76
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the bills for payment.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
8/17/23
Check Number | Vendor Name | Check Amount |
45206 | Barbara Sue Hanneman | $400.00 |
45207 | Black Gold Holdings LLC | $1,360.45 |
45208 | Brad Warner | $5,000.00 |
45209 | Brandy Casey | $330.09 |
45210 | C Stoddard & Sons Inc. | $150.00 |
45214 | Capital One Bank | $27,428.46 |
45215 | Chris BeBeau BCRC | $231.03 |
45216 | City Of Hastings | $791.00 |
45217 | Consumers Energy | $1,745.30 |
45218 | Corewell Health Occupational | $414.00 |
45219 | County Rd Association Self Ins | $10,719.00 |
45220 | Culligan Water Conditioning | $81.00 |
45221 | Ersco Construction Supply | $1,926.91 |
45222 | Fox Chevrolet Buick | $25.71 |
45223 | Frontline Maintenance & Serv. | $64,920.00 |
45224 | Goldsworthy’s Auto Value | $7.38 |
45225 | Granger | $141.30 |
45226 | Guardian Alarm Company | $116.81 |
45227 | H.S.V. Redi-Mix | $350.00 |
45228 | Hastings Ace Hardware | $511.81 |
45229 | Hastings Banner | $120.00 |
45230 | Huizinga Rebuilding And Truck | $1,954.89 |
45231 | J & H Oil Company | $1,411.98 |
Check Number | Vendor Name | Check Amount |
45232 | Ketchum Machine Co | $325.00 |
45233 | Kimball Midwest | $880.97 |
45234 | Lakeland Asphalt Corp | $992.00 |
45235 | Leaping Lizards | $480.00 |
45236 | Lincoln National Life Ins | $117.95 |
45237 | LJ Fluid Power Inc | $629.00 |
45238 | Lumen Electric, Inc. | $1,987.00 |
45239 | M-43 Auto Body & Mechanical | $12,640.17 |
45240 | Par-Tee Ventures, LLC | $2,080.98 |
45241 | Parts and Service Financing | $280.93 |
45242 | Peter Meyers & Tony Muka | $1,090.00 |
45243 | Sherwin Industries Inc | $284.05 |
45244 | State Of Michigan | $68,666.40 |
45245 | Summit Companies | $409.00 |
45246 | Truck & Trailer Specialties | $2,151.50 |
45247 | UniFirst Corporation | $561.80 |
45248 | Varipro Benefit Administrators | $233.95 |
45249 | Verizon | $1,165.68 |
45250 | William C Mosher | $350.00 |
45251 | WM Corporate Services, Inc. | $809.37 |
45252 | Woodland Auto Body | $4,561.63 |
45253 | Yellow Rose Transport, Inc. | $20,691.66 |
45254 | HealthEquity | $1,705.22 |
Sub-Total | $243,231.38 | |
8/31/2023 | ||
Check Number | Vendor Name | Check Amount |
45255 | Barbara Sue Hanneman | $400.00 |
45256 | Bit Mat Products of Indiana | $44,380.00 |
45257 | Brian Donnini | $24.36 |
45258 | Calstra Construction | $19,351.87 |
45262 | Capital One Bank | $20,838.21 |
45263 | Carpenter Gravel Inc | $92.77 |
45264 | Consumers Energy | $274.60 |
45265 | Corewell Health Occupational | $44.00 |
45266 | D & B Heat Transfer Products | $845.00 |
45267 | Delta Dental | $52.66 |
45268 | Douglas E. Peck | $515.00 |
45269 | Fox Chevrolet Buick | $62.68 |
45270 | Fredrickson Supply | $1,103.84 |
45271 | Frontline Maintenance & Serv. | $33,120.00 |
45272 | Hall’s Septic | $340.00 |
45273 | Hastings Ace Hardware | $40.04 |
45274 | Kimball Midwest | $180.60 |
45275 | Lakeland Asphalt Corp | $1,158.16 |
45276 | M & K Quality Truck Center | $155.45 |
45277 | Mark Blentlinger. | $400.00 |
45278 | Michigan Chloride Sales LLC | $27,154.14 |
45279 | Michigan Pavement Markings LLC | $4,316.15 |
45280 | Parts and Service Financing | $1,038.78 |
45281 | Priority Health | $17,333.75 |
45282 | Purity Cylinder Gases Inc | $161.32 |
45283 | Ridderman Oil | $30,953.96 |
45284 | S & M Liquid Tirefill Inc | $45,355.31 |
Check Number | Vendor Name | Check Amount |
45285 | Scott Bond | $42.36 |
45286 | Scott Schantz Jr. | $480.00 |
45287 | Sherwin Industries Inc | $29,700.00 |
45288 | Tractor Supply Company | $1,354.97 |
45289 | UniFirst Corporation | $580.20 |
45290 | Unum | $456.75 |
45291 | US Hydraulics LLC | $3,537.50 |
45292 | Woodland Auto Body | $4,590.24 |
Sub-Total | $290,434.67 | |
Total | $533,666.05 |
______________________________________________________________________________
Cheryl Howlett asked the Board who was responsible for drain culverts on gravel roads. The Board explained some were BCRC and some were the Drain Commission. Ms. Howlett asked the procedure for discussing problems with drain culverts. Ms. Howlett was referred to the Engineering Department as the first step and arranged a meeting with them after the Board Meeting.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to amend and restate the existing employee retirement plan Barry County Road Commission Retirement Saving Plan (Plan). The Chairman explained how it was in the best interest of the plan participants to make these changes.
WHEREAS, following consideration of the various plan and administrative changes, Barry County Road Commission desires to update the Plan and to make other changes.
Now therefore it is:
RESOLVED, that Fidelity be removed as Trustee(s) of the Plan effective September 29, 2023.
RESOLVED FURTHER, that Alerus Financial, N.A. is appointed as a successor non-discretionary Trustee for the Plan effective September 29, 2023.
RESOLVED FURTHER, to adopt the amendments to the existing Plan presented at this meeting by restating the plan in full, and it is
RESOLVED FURTHER, to timely: (1) execute the restated Plan; (2) execute any other plan related agreement, form or document; and (3) take any other action necessary or appropriate in connection with the adoption of the restated Plan and to maintain the Plan’s qualified status.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to adopt the updated Travel Policy and place it in the policy book
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Motion was made by Commissioner Fiala and seconded to adopt the updated Smoking/Vaping Policy and place it in the policy book
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to set the Gravel Crushing bid opening date for September 27, 2023 at 11:00 A.M.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Jake Welch, Acting Managing Director, gave the Board a debriefing on the RAISE Grant application we had submitted. BCRC did not receive the grant. There were 1,089 applications of which 645 of them were for Rural areas. Rural areas was defined as 200,000 people or less. BCRC received five High ratings and three Medium ratings. 50% of the 2.25 Billion went to Rural areas and 50% went to Urban areas. There was a discussion on the possibility of applying again in future years. Also discussed was the PROJECT Grant.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to adopt the updated Utility, R.O.W. and Driveway Policy and place it in the policy book
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to cancel the Board Meeting of September 19, 2023.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 8:25 A.M.
________________________________ __________________________________
Secretary Chairman
Board Meeting Cancellation
Our Board meeting scheduled for September 19, 2023 has been cancelled.
Board Meeting Change – September 5, 2023
Our regularly scheduled Board meeting on September 5, 2023 has been rescheduled to September 12, 2023 at 7:30am at the BCRC offices. Thanks!
Board Meeting Changes
Our regularly scheduled Board meetings for July 4 & July 18 have been cancelled and replaced with a Board meeting on July 11, 2023 at 7:30 am.
Rural Task Force #3 Meeting
A public meeting will be held on Tuesday, April 4 at 10:00 a.m. for the purpose of allowing local officials and interested citizens to provide input into the allocation of state and federal aid funds for eligible rural routes and transit systems in Barry, Branch, Calhoun, Kalamazoo and St. Joseph counties for fiscal years 2023 – 2026. The meeting will be held at the Road Commission of Kalamazoo County, 3801 E. Kilgore Road.
Questions regarding this meeting and rural federal aid projects can be directed to the appropriate agency or the Kalamazoo Area Transportation Study, Region 3 transportation administrators representing the Southcentral Michigan Planning Council, (269) 343-0766 or fnagler@katsmpo.org.
Meeting agenda and materials will be posted to the Southcentral Michigan Planning Council website’s Transportation page: http://www.smpcregion3.org
March 21, 2023 Board Meeting Cancelled
Our regularly scheduled Board meeting on March 21, 2023, has been cancelled.
February 21, 2023
The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.
Members present: Solmes, Fiala, James, and Managing Director Bradley Lamberg.
The agenda for February 21, 2023 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the minutes of January 26, 2023 as printed.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve payroll for payment.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
2/2/23 Barry County Road Commission $130,169.75
2/16/23 Barry County Road Commission $136,242.56
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the bills for payment.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
2/2/23
Check Number | Vendor Name | Check Amount |
44531 | Barbara Sue Hanneman | $300.00 |
44532 | Behrens LTD | $825.00 |
44533 | Bert Keeler | $380.00 |
44534 | Brad Lamberg | $80.00 |
44535 | Brandy Casey | $80.00 |
44536 | Brian Donnini | $80.00 |
44539 | Capital One Bank | $12,680.08 |
44540 | Carl Kuleh | $45.00 |
44541 | Catherine Slocum | $276.28 |
44542 | Charles Benedict | $552.54 |
44543 | Chris BeBeau | $80.00 |
44544 | Consumers Energy | $589.59 |
44545 | CTT/MTU | $16.00 |
44546 | Culligan Water Conditioning | $63.25 |
44547 | Delta College | $325.00 |
44548 | Delta Dental | $52.66 |
44549 | Detroit Salt Company LLC | $59,657.33 |
44550 | Dylan Kennedy | $40.00 |
44551 | Forklifts of Michigan | $1,779.08 |
44552 | Fox Chevrolet Buick | $52.80 |
44553 | Frontline Maintenance & Serv. | $41,400.00 |
44554 | Gary Vandecar | $604.71 |
44555 | Hastings Banner | $78.00 |
Check Number | Vendor Name | Check Amount |
44556 | Jake Welch | $80.00 |
44557 | Kendall Pranshka | $276.28 |
44558 | Larry Maupin | $552.54 |
44559 | Lawrence Barry | $270.00 |
44560 | Lincoln National Life Ins | $219.26 |
44561 | Loomis, Ewert, Parsley, Davis | $462.50 |
44562 | M & K Quality Truck Center | $157.69 |
44563 | Mark Weeks | $340.00 |
44564 | Mika, Meyers, Beckett & Jones | $296.00 |
44565 | Overhead Door Co | $425.32 |
44566 | Patricia Wolf | $276.28 |
44567 | Priority Health | $32,423.27 |
44568 | Purity Cylinder Gases Inc | $1,369.93 |
44569 | River City Reproductions | $661.60 |
44570 | Robert Nagel | $276.28 |
44571 | Robert Richardson | $80.00 |
44572 | Scott Bond | $80.00 |
44573 | SME Inc. | $7,002.68 |
44574 | Spectrum Health – Pennock | $118.00 |
44575 | Superior Asphalt Inc | $450.00 |
44576 | Tom Boulter | $263.86 |
44577 | Tom Chaffee | $42.33 |
44578 | UniFirst Corporation | $358.00 |
44579 | Unum | $426.30 |
44580 | Wayne Roush | $276.28 |
44581 | Wex Bank | $170.00 |
Sub-Total | $167,391.72 | |
2/16/2023 | ||
44582 | AAA Sling Ind Supply, Inc | $682.40 |
44583 | Barbara Sue Hanneman | $300.00 |
44584 | Barry Co Chamber Of Comm | $150.00 |
44585 | Ben Byle | $159.00 |
44586 | Brad Lamberg | $157.56 |
44587 | Bullseye Pest Solutions, LLC | $800.00 |
44591 | Capital One Bank | $23,481.19 |
44592 | Chris BeBeau BCRC | $372.80 |
44593 | City Of Hastings | $762.42 |
44594 | Clint Williams | $45.00 |
44595 | Consumers Energy | $7,352.66 |
44596 | County Rd Association Self Ins | $11,798.00 |
44597 | CTT/MTU | $1,100.00 |
44598 | D & K Truck Company | $475.89 |
44599 | Detroit Salt Company LLC | $19,131.50 |
44600 | Donna Seymour | $45.00 |
44601 | Fox Chevrolet Buick | $244.85 |
44602 | Frontline Maintenance & Serv. | $41,564.00 |
44603 | Granger | $112.32 |
44604 | Greg Shook | $248.23 |
44605 | Guardian Alarm Company | $116.81 |
44606 | Hastings Ace Hardware | $323.25 |
44607 | Kimball Midwest | $30.92 |
44608 | Lincoln National Life Ins | $219.26 |
44609 | M & K Quality Truck Center | $101.07 |
Check Number | Vendor Name | Check Amount |
44610 | Mackinaw Administrators,LLC | $296.00 |
44611 | Martin Kretovic | $45.00 |
44612 | Michigan Chloride Sales LLC | $2,650.53 |
44613 | Michigan Dept Of Agricult | $145.00 |
44614 | Mike Hull | $100.00 |
44615 | Overhead Door Co | $705.72 |
44616 | Purity Cylinder Gases Inc | $425.09 |
44617 | Ridderman Oil | $33,507.65 |
44618 | Rob Garrett | $143.07 |
44619 | Rohr Gasoline Equipment, Inc. | $19.32 |
44620 | SME Inc. | $2,443.75 |
44621 | Spectrum Health – Pennock | $296.00 |
44622 | Spectrum Health Pennock Health | $1,395.00 |
44623 | Tractor Supply Company | $47.32 |
44624 | UniFirst Corporation | $509.21 |
44625 | Varipro Benefit Administrators | $233.95 |
44626 | Welton’s Heating & Cooling | $129.20 |
44627 | Wendy Lemus | $45.00 |
Sub-Total | $152,910.94 | |
Total | $320,302.66 |
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded, WHEREAS, the Barry County Road Commission recognizes their ability to apply for infrastructure funding through the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant program as a local unit of government with public authority regarding transportation in a rural community, and
WHEREAS, the mission of the Barry County Road Commission is to maintain all Barry county roads and bridges in a safe and convenient condition for public travel while practicing sound financial management, respect for the environment, and sensitivity to community concerns.
WHEREAS, the Barry County Road Commission recognizes that the 10 river crossings being applied to replace is vital bridge infrastructure and a large component to public transportation in our rural community, and
WHEREAS, the Barry County Road Commission recognizes the value in partnerships and collaboration with community-based organizations and worker associations to maintain and re-build infrastructure, and
WHEREAS, the Barry County Road Commission plans to use innovative technologies to deliver a completed infrastructure project by utilizing a design-build bidding process coupled with an Accelerated Bridge Construction (ABC) component, and
WHEREAS, the Barry County Road Commission values infrastructure in a state of good repair and plans to use these funds to reduce construction and maintenance burdens with infrastructure serving remote communities, and
WHEREAS, the Barry County Road Commission knows that the routes that would be positively impacted by this project serve as major arteries of freight mobility, supply chain connectivity, emergency services, and improve, and in some cases are imperative to, access to daily destinations for community members, and
WHEREAS, the Barry County Road Commission values the ability for future generations to expand non-motorized travel in our community, and
WHEREAS, the Barry County Road Commission works diligently to reduce the impact of transportation infrastructure on environmentally sensitive areas;
NOW THEREFORE BE IT RESOLVED; that the Barry County Road Commission commits to fund $2,500,000 in cost overrun contingency as well as funding ineligible engineering costs accrued prior to grant award that are associated with the project and completing the project within the time line enclosed in the grant application documentation with their request of $ 23,097,360 in RAISE grant funding.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to adopt the Emergency Purchasing Policy and place it in the policy book.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to adopt the Pavement Restoration Policy and place it in the policy book.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
John Bergsma from 7724 Moe Road, neighbor John Luepnitz, and Brandon Goron with Harder & Warner Landscaping and Boutique Gardens spoke to the Board about Mr. Bergsma’s stone retaining wall that is in the right-of-way. Mr. Bergsma was requesting approval to leave his stone retaining wall. On January 26, 2023 the BCRC sent Mr. Bergsma an Encroachment Removal letter giving him 30 days to remove the structure.
Motion was made by Commissioner James and seconded to enforce the Right-of-Way Encroachment Removal Policy but to extend the removal date of the stone retaining wall to 30 days from the end of the 2023 frost laws.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to accept the Orangeville Township Resolution for road work.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Meeting adjourned at 8:34 A.M.
________________________________ __________________________________
Secretary Chairman
Board Meeting Change
Our regularly scheduled Board meeting on Feb. 7, 2023 has been rescheduled to Thursday, January 26, 2023 @ 7:30 am at the Barry County Road Commission office. Thanks!