Author Archives: jwelch

Rural Task Force #3 Meeting

Rural Task Force #3 Meeting

A public meeting will be held on Monday, December 11 at 9:30 a.m. for the purpose of allowing local officials and interested citizens to provide input into the allocation of state and federal aid funds for eligible rural routes and transit systems in Barry, Branch, Calhoun, Kalamazoo and St. Joseph counties for fiscal years 2023 – 2026.  The meeting will be held at the Road Commission of Kalamazoo County, 3801 E. Kilgore Road.

Questions regarding this meeting and rural federal aid projects can be directed to the appropriate agency or the Kalamazoo Area Transportation Study, Region 3 transportation administrators representing the Southcentral Michigan Planning Council, (269) 343-0766 or fnagler@katsmpo.org.

Meeting agenda and materials will be posted to the Southcentral Michigan Planning Council website’s Transportation page:  http://www.smpcregion3.org

 

Board Meeting Scheduled for October 31, 2023 @ 7:30am

We will be holding a Board meeting tomorrow morning October 31, 2023 @ 7:30am at the BCRC offices.  Thanks!

 

September 12, 2023

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, James, and Acting Managing Director Jake Welch.

 

The agenda for September 12, 2023 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the minutes of August 15, 2023 as printed.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

8/17/23                Barry County Road Commission                                    $149,675.95

8/31/23                Barry County Road Commission                                    $145,223.76

 

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

8/17/23

Check Number Vendor Name Check Amount
45206 Barbara Sue Hanneman $400.00
45207 Black Gold Holdings LLC $1,360.45
45208 Brad Warner $5,000.00
45209 Brandy Casey $330.09
45210 C Stoddard & Sons  Inc. $150.00
45214 Capital One Bank $27,428.46
45215 Chris BeBeau BCRC $231.03
45216 City Of Hastings $791.00
45217 Consumers Energy $1,745.30
45218 Corewell Health Occupational $414.00
45219 County Rd Association Self Ins $10,719.00
45220 Culligan Water Conditioning $81.00
45221 Ersco Construction Supply $1,926.91
45222 Fox Chevrolet Buick $25.71
45223 Frontline Maintenance & Serv. $64,920.00
45224 Goldsworthy’s Auto Value $7.38
45225 Granger $141.30
45226 Guardian Alarm Company $116.81
45227 H.S.V. Redi-Mix $350.00
45228 Hastings Ace Hardware $511.81
45229 Hastings Banner $120.00
45230 Huizinga Rebuilding And Truck $1,954.89
45231 J & H Oil Company $1,411.98
Check Number Vendor Name Check Amount
45232 Ketchum Machine Co $325.00
45233 Kimball Midwest $880.97
45234 Lakeland Asphalt Corp $992.00
45235 Leaping Lizards $480.00
45236 Lincoln National Life Ins $117.95
45237 LJ Fluid Power Inc $629.00
45238 Lumen Electric, Inc. $1,987.00
45239 M-43 Auto Body & Mechanical $12,640.17
45240 Par-Tee Ventures, LLC $2,080.98
45241 Parts and Service Financing $280.93
45242 Peter Meyers & Tony Muka $1,090.00
45243 Sherwin Industries Inc $284.05
45244 State Of Michigan $68,666.40
45245 Summit Companies $409.00
45246 Truck & Trailer Specialties $2,151.50
45247 UniFirst Corporation $561.80
45248 Varipro Benefit Administrators $233.95
45249 Verizon $1,165.68
45250 William C Mosher $350.00
45251 WM Corporate Services, Inc. $809.37
45252 Woodland Auto Body $4,561.63
45253 Yellow Rose Transport, Inc. $20,691.66
45254 HealthEquity $1,705.22
Sub-Total $243,231.38
8/31/2023
Check Number Vendor Name Check Amount
45255 Barbara Sue Hanneman $400.00
45256 Bit Mat Products of Indiana $44,380.00
45257 Brian Donnini $24.36
45258 Calstra Construction $19,351.87
45262 Capital One Bank $20,838.21
45263 Carpenter Gravel Inc $92.77
45264 Consumers Energy $274.60
45265 Corewell Health Occupational $44.00
45266 D & B Heat Transfer Products $845.00
45267 Delta Dental $52.66
45268 Douglas E. Peck $515.00
45269 Fox Chevrolet Buick $62.68
45270 Fredrickson Supply $1,103.84
45271 Frontline Maintenance & Serv. $33,120.00
45272 Hall’s Septic $340.00
45273 Hastings Ace Hardware $40.04
45274 Kimball Midwest $180.60
45275 Lakeland Asphalt Corp $1,158.16
45276 M & K Quality Truck Center $155.45
45277 Mark Blentlinger. $400.00
45278 Michigan Chloride Sales LLC $27,154.14
45279 Michigan Pavement Markings LLC $4,316.15
45280 Parts and Service Financing $1,038.78
45281 Priority Health $17,333.75
45282 Purity Cylinder Gases Inc $161.32
45283 Ridderman Oil $30,953.96
45284 S & M Liquid Tirefill Inc $45,355.31
Check Number Vendor Name Check Amount
45285 Scott Bond $42.36
45286 Scott Schantz Jr. $480.00
45287 Sherwin Industries Inc $29,700.00
45288 Tractor Supply Company $1,354.97
45289 UniFirst Corporation $580.20
45290 Unum $456.75
45291 US Hydraulics LLC $3,537.50
45292 Woodland Auto Body $4,590.24
Sub-Total $290,434.67
Total $533,666.05

______________________________________________________________________________

 

Cheryl Howlett asked the Board who was responsible for drain culverts on gravel roads.  The Board explained some were BCRC and some were the Drain Commission.  Ms. Howlett asked the procedure for discussing problems with drain culverts.  Ms. Howlett was referred to the Engineering Department as the first step and arranged a meeting with them after the Board Meeting.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to amend and restate the existing employee retirement plan Barry County Road Commission Retirement Saving Plan (Plan).  The Chairman explained how it was in the best interest of the plan participants to make these changes.

 

WHEREAS, following consideration of the various plan and administrative changes, Barry County Road Commission desires to update the Plan and to make other changes.

 

Now therefore it is:

 

RESOLVED, that Fidelity be removed as Trustee(s) of the Plan effective September 29, 2023.

 

RESOLVED FURTHER, that Alerus Financial, N.A. is appointed as a successor non-discretionary Trustee for the Plan effective September 29, 2023.

 

RESOLVED FURTHER, to adopt the amendments to the existing Plan presented at this meeting by restating the plan in full, and it is

 

RESOLVED FURTHER, to timely:  (1) execute the restated Plan; (2) execute any other plan related agreement, form or document; and (3) take any other action necessary or appropriate in connection with the adoption of the restated Plan and to maintain the Plan’s qualified status.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to adopt the updated Travel Policy and place it in the policy book

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

 

 

 

 

Motion was made by Commissioner Fiala and seconded to adopt the updated Smoking/Vaping Policy and place it in the policy book

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to set the Gravel Crushing bid opening date for September 27, 2023 at 11:00 A.M.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Jake Welch, Acting Managing Director, gave the Board a debriefing on the RAISE Grant application we had submitted.  BCRC did not receive the grant.  There were 1,089 applications of which 645 of them were for Rural areas.  Rural areas was defined as 200,000 people or less.  BCRC received five High ratings and three Medium ratings.  50% of the 2.25 Billion went to Rural areas and 50% went to Urban areas.  There was a discussion on the possibility of applying again in future years.  Also discussed was the PROJECT Grant.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to adopt the updated Utility, R.O.W. and Driveway Policy and place it in the policy book

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to cancel the Board Meeting of September 19, 2023.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:25 A.M.

 

 

 

 

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman

 

Board Meeting Cancellation

Our Board meeting scheduled for September 19, 2023 has been cancelled.

 

Board Meeting Change – September 5, 2023

Our regularly scheduled Board meeting on September 5, 2023 has been rescheduled to September 12, 2023 at 7:30am at the BCRC offices.  Thanks!

 

Board Meeting Changes

Our regularly scheduled Board meetings for July 4 & July 18 have been cancelled and replaced with a Board meeting on July 11, 2023 at 7:30 am.

 

Rural Task Force #3 Meeting

Rural Task Force #3 Meeting

A public meeting will be held on Tuesday, April 4 at 10:00 a.m. for the purpose of allowing local officials and interested citizens to provide input into the allocation of state and federal aid funds for eligible rural routes and transit systems in Barry, Branch, Calhoun, Kalamazoo and St. Joseph counties for fiscal years 2023 – 2026.  The meeting will be held at the Road Commission of Kalamazoo County, 3801 E. Kilgore Road.

Questions regarding this meeting and rural federal aid projects can be directed to the appropriate agency or the Kalamazoo Area Transportation Study, Region 3 transportation administrators representing the Southcentral Michigan Planning Council, (269) 343-0766 or fnagler@katsmpo.org.

Meeting agenda and materials will be posted to the Southcentral Michigan Planning Council website’s Transportation page:  http://www.smpcregion3.org

 

March 21, 2023 Board Meeting Cancelled

Our regularly scheduled Board meeting on March 21, 2023, has been cancelled.

 

February 21, 2023

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, James, and Managing Director Bradley Lamberg.

 

The agenda for February 21, 2023 was approved.

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the minutes of January 26, 2023 as printed.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

2/2/23                  Barry County Road Commission                                    $130,169.75

2/16/23                Barry County Road Commission                                    $136,242.56

 

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

2/2/23

Check Number Vendor Name Check Amount
44531 Barbara Sue Hanneman $300.00
44532 Behrens LTD $825.00
44533 Bert Keeler $380.00
44534 Brad Lamberg $80.00
44535 Brandy Casey $80.00
44536 Brian Donnini $80.00
44539 Capital One Bank $12,680.08
44540 Carl Kuleh $45.00
44541 Catherine Slocum $276.28
44542 Charles Benedict $552.54
44543 Chris BeBeau $80.00
44544 Consumers Energy $589.59
44545 CTT/MTU $16.00
44546 Culligan Water Conditioning $63.25
44547 Delta College $325.00
44548 Delta Dental $52.66
44549 Detroit Salt Company LLC $59,657.33
44550 Dylan Kennedy $40.00
44551 Forklifts of Michigan $1,779.08
44552 Fox Chevrolet Buick $52.80
44553 Frontline Maintenance & Serv. $41,400.00
44554 Gary Vandecar $604.71
44555 Hastings Banner $78.00
Check Number Vendor Name Check Amount
44556 Jake Welch $80.00
44557 Kendall Pranshka $276.28
44558 Larry Maupin $552.54
44559 Lawrence Barry $270.00
44560 Lincoln National Life Ins $219.26
44561 Loomis, Ewert, Parsley, Davis $462.50
44562 M & K Quality Truck Center $157.69
44563 Mark Weeks $340.00
44564 Mika, Meyers, Beckett & Jones $296.00
44565 Overhead Door Co $425.32
44566 Patricia Wolf $276.28
44567 Priority Health $32,423.27
44568 Purity Cylinder Gases Inc $1,369.93
44569 River City Reproductions $661.60
44570 Robert Nagel $276.28
44571 Robert Richardson $80.00
44572 Scott Bond $80.00
44573 SME Inc. $7,002.68
44574 Spectrum Health – Pennock $118.00
44575 Superior Asphalt Inc $450.00
44576 Tom Boulter $263.86
44577 Tom Chaffee $42.33
44578 UniFirst Corporation $358.00
44579 Unum $426.30
44580 Wayne Roush $276.28
44581 Wex Bank $170.00
Sub-Total $167,391.72
2/16/2023
44582 AAA Sling Ind Supply, Inc $682.40
44583 Barbara Sue Hanneman $300.00
44584 Barry Co Chamber Of Comm $150.00
44585 Ben Byle $159.00
44586 Brad Lamberg $157.56
44587 Bullseye Pest Solutions, LLC $800.00
44591 Capital One Bank $23,481.19
44592 Chris BeBeau BCRC $372.80
44593 City Of Hastings $762.42
44594 Clint Williams $45.00
44595 Consumers Energy $7,352.66
44596 County Rd Association Self Ins $11,798.00
44597 CTT/MTU $1,100.00
44598 D & K Truck Company $475.89
44599 Detroit Salt Company LLC $19,131.50
44600 Donna Seymour $45.00
44601 Fox Chevrolet Buick $244.85
44602 Frontline Maintenance & Serv. $41,564.00
44603 Granger $112.32
44604 Greg Shook $248.23
44605 Guardian Alarm Company $116.81
44606 Hastings Ace Hardware $323.25
44607 Kimball Midwest $30.92
44608 Lincoln National Life Ins $219.26
44609 M & K Quality Truck Center $101.07
Check Number Vendor Name Check Amount
44610 Mackinaw Administrators,LLC $296.00
44611 Martin Kretovic $45.00
44612 Michigan Chloride Sales LLC $2,650.53
44613 Michigan Dept Of Agricult $145.00
44614 Mike Hull $100.00
44615 Overhead Door Co $705.72
44616 Purity Cylinder Gases Inc $425.09
44617 Ridderman Oil $33,507.65
44618 Rob Garrett $143.07
44619 Rohr Gasoline Equipment, Inc. $19.32
44620 SME Inc. $2,443.75
44621 Spectrum Health – Pennock $296.00
44622 Spectrum Health Pennock Health $1,395.00
44623 Tractor Supply Company $47.32
44624 UniFirst Corporation $509.21
44625 Varipro Benefit Administrators $233.95
44626 Welton’s Heating & Cooling $129.20
44627 Wendy Lemus $45.00
Sub-Total $152,910.94
Total $320,302.66

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded, WHEREAS, the Barry County Road Commission recognizes their ability to apply for infrastructure funding through the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant program as a local unit of government with public authority regarding transportation in a rural community, and

 

WHEREAS, the mission of the Barry County Road Commission is to maintain all Barry county roads and bridges in a safe and convenient condition for public travel while practicing sound financial management, respect for the environment, and sensitivity to community concerns.

 

WHEREAS, the Barry County Road Commission recognizes that the 10 river crossings being applied to replace is vital bridge infrastructure and a large component to public transportation in our rural community, and

 

WHEREAS, the Barry County Road Commission recognizes the value in partnerships and collaboration with community-based organizations and worker associations to maintain and re-build infrastructure, and

 

WHEREAS, the Barry County Road Commission plans to use innovative technologies to deliver a completed infrastructure project by utilizing a design-build bidding process coupled with an Accelerated Bridge Construction (ABC) component, and

 

WHEREAS, the Barry County Road Commission values infrastructure in a state of good repair and plans to use these funds to reduce construction and maintenance burdens with infrastructure serving remote communities, and

 

WHEREAS, the Barry County Road Commission knows that the routes that would be positively impacted by this project serve as major arteries of freight mobility, supply chain connectivity, emergency services, and improve, and in some cases are imperative to, access to daily destinations for community members, and

 

 

 

 

WHEREAS, the Barry County Road Commission values the ability for future generations to expand non-motorized travel in our community, and

 

WHEREAS, the Barry County Road Commission works diligently to reduce the impact of transportation infrastructure on environmentally sensitive areas;

 

NOW THEREFORE BE IT RESOLVED; that the Barry County Road Commission commits to fund $2,500,000 in cost overrun contingency as well as funding ineligible engineering costs accrued prior to grant award that are associated with the project and completing the project within the time line enclosed in the grant application documentation with their request of $ 23,097,360 in RAISE grant funding. 

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to adopt the Emergency Purchasing Policy and place it in the policy book.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to adopt the Pavement Restoration Policy and place it in the policy book.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

John Bergsma from 7724 Moe Road, neighbor John Luepnitz, and Brandon Goron with Harder & Warner Landscaping and Boutique Gardens spoke to the Board about Mr. Bergsma’s stone retaining wall that is in the right-of-way.  Mr. Bergsma was requesting approval to leave his stone retaining wall.   On January 26, 2023 the BCRC sent Mr. Bergsma an Encroachment Removal letter giving him 30 days to remove the structure.

 

Motion was made by Commissioner James and seconded to enforce the Right-of-Way Encroachment Removal Policy but to extend the removal date of the stone retaining wall to 30 days from the end of the 2023 frost laws.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made by Commissioner Fiala and seconded to accept the Orangeville Township Resolution for road work.

 

ROLL CALL:  Yeas, Solmes, Fiala, & James

Nays, None

Motion Carried

 

 

 

 

 

Meeting adjourned at 8:34 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

________________________________                   __________________________________

Secretary                                                                     Chairman

 

Board Meeting Change

Our regularly scheduled Board meeting on Feb. 7, 2023 has been rescheduled to Thursday, January 26, 2023 @ 7:30 am at the Barry County Road Commission office. Thanks!