Author Archives: bcasey

January 15, 2019

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room by Secretary Chris BeBeau at 7:30 A.M.

 

Members present:  Fiala, Dykstra, Solmes and Managing Director Bradley Lamberg.

 

The floor was opened up for nominations for Chairman.

 

Commissioner Dykstra nominated David Solmes for Chairman supported by Commissioner Fiala.

 

Motion was made and seconded that the nominations for Chairman be closed and vote for David Solmes as Chairman.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

The meeting was turned over to Chairman Solmes.

 

The floor was opened up for nominations for Vice-Chairman.

 

Commissioner Dykstra nominated Frank Fiala for Vice-Chairman supported by Commissioner Solmes.

 

Motion was made and seconded that the nominations for Vice-Chairman be closed and vote for Frank Fiala as Vice Chairman.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Commissioner Solmes appointed Vice-Chairman Fiala to serve on the Solid Waste Board for 2019.

______________________________________________________________________________

 

The agenda for January 15, 2019 was approved.

 

The minutes of December 28, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded that the regular Board Meetings will be held on the 1st and 3rd Tuesday of each month at 7:30 A.M.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

1/10/19                Barry County Road Commission                                    $99,819.45

 

 

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

1/10/19

Check Number Vendor Name Check Amount
39339 Accurate Truck & Field Service $470.26
39340 Adam Nieland $236.76
39341 Air Components, Inc. $901.78
39342 Barbara Sue Hanneman $300.00
39343 Ben Byle $59.37
39344 Bert Keeler $380.00
39345 Blue Care Network $21,065.70
39346 Brad Lamberg $80.00
39347 Brandy Casey $80.00
39348 Brian Doninni $40.11
39349 Brian Heath $556.20
39350 Capital One Bank $0.00
39351 Capital One Bank $9,834.31
39352 Charles Benedict $552.54
39353 Chris BeBeau $80.00
39354 Chris BeBeau BCRC $118.62
39355 City Of Hastings $1,321.50
39356 Consumers Energy $15.46
39357 Culligan Water Conditioning $55.55
39358 Dic Craven $59.53
39359 Douglas Peck $80.00
39360 Fifth Third Bank $1,298.66
39361 Floyd’s Electric Service Inc $57.47
39362 Gary Vandecar $604.71
39363 Gerald Cisler $552.54
39364 Goldsworthy’s Marathon $367.73
39365 Grand Rental Station $70.50
39366 Hastings Ace Hardware $95.57
39367 Hastings Banner $53.76
39368 Jack Kineman $276.28
39369 Jake Welch $80.00
39370 Jensen Bridge And Supply $2,284.64
39371 Kendall Pranshka $276.28
39372 Lake Michigan Credit Union $3,419.62
39373 Larry Maupin $552.54
39374 Lawrence Barry $270.00
39375 Lincoln National Life Ins $206.00
39376 Mark Weeks $340.00
39377 Maxi Muffler Plus $616.00
39378 Midwest Arborist Supplies $229.95
39379 MOSS $9,352.62
39380 Overhead Door Co $1,240.87
39381 Patricia Wolf $276.28
     
     
Check Number Vendor Name Check Amount
39382 Precision Computer Solutions $7,934.00
39383 Pressure Connections Corp $491.87
39384 Robert Baines $59.53
39385 Robert Miller $232.06
39386 Robert Nagel $552.54
39387 Robert Richardson $80.00
39388 Robert Slocum $552.54
39389 Rohr Gasoline Equipment, Inc. $1,750.00
39390 Scott Bond $278.85
39391 Scott Schantz Jr. $30.00
39392 Spectrum Health – Pennock $132.32
39393 Spotless Auto Lube & Wash $74.45
39394 Tom Chaffee $119.04
39395 Tractor Supply Company $17.97
39396 United Bank $30,816.62
39397 Unum $423.15
39398 Varipro Benefit Administrators $867.00
39399 Verns Repair & Sport $20.18
39400 Wayne Roush $552.54
39401 Yellow Rose Transport, Inc. $132,870.81
Total $236,665.18

_____________________________________________________________________________

 

Rob Richardson, Equipment Superintendent, came into the Board Meeting to discuss Motor Grader Quotes through MiDeal.  Greg Giaimo with Michigan Cat and Evan Lowry with AIS Construction Equipment came into the Board Meeting to discuss their quotes.

 

AIS Construction        672G Motor Grader with 6WD                      $315,542.18

Handy-Hitch Tire Roller Assembly    $25,650.00

 

Michigan Cat              140 13A AWD Motor Grader                        $328,103.16

Auto Lube                                           $   8,239.00

Digital Blade Slope Meter                  $   1,611.00

Cross Slope                                         $ 14,600.00

Walk and Roll                                     $ 39,012.00

 

Michigan Cat offers a 5 Year/5000 hour Buy Back $140,000.00 (minimum)

 

Motion was made and seconded to table the quotes for a Motor Grader through MiDeal for further study.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

 

 

 

 

 

 

 

 

Motion was made and seconded to adopt the revised Eye Protection Policy and to place it in the BCRC Policy book.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:04 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary

 

December 28, 2018

 

 

The special meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, Dykstra, and Managing Director Bradley Lamberg.

 

The agenda for December 28, 2018 was approved.

 

The minutes of December 18, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

12/27/18              Barry County Road Commission                                    $100,438.35

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

12/27/18

Check Number Vendor Name Check Amount
39305 Barbara Sue Hanneman $300.00
39306 Brent Cisler $59.37
39307 Burkey Sales & Service $684.36
39308 Calhoun Foundry Company, Inc. $8,219.55
39312 Capital One Bank $28,405.55
39313 City Of Hastings $9,688.53
39314 Consumers Energy $7,254.95
39315 Culligan Water Conditioning $55.55
39316 Desine, Inc. $200.00
39317 F.G. Cheney Limestone Company $2,597.88
39318 Floyd’s Electric Service Inc $235.00
39319 Frank M Fiala $666.54
39320 Frontline Maintenance & Serv. $5,663.42
39321 Hastings Ace Hardware $120.22
39322 J & H Oil Company $19,152.80
39323 John Deere Financial $860.58
39324 LJ Fluid Power Inc $377.00
39325 Midwest Arborist Supplies $1,145.77
39326 Mika, Meyers, Beckett & Jones $864.00
39327 Mike Hull $56.71
39328 Municipal Supply Co $713.70
39329 Overhead Door Co $1,222.42
39330 Randy Roush $121.60
39331 Robert W. Ledlow $50.00
39332 Rutland Charter Township $1,227.40
39333 Terry Cappon $356.20
     
     
Check Number Vendor Name Check Amount
39334 Total Funds $571.67
39335 Unum $423.15
39336 Verns Repair & Sport $986.01
39337 Woodland Auto Body $748.00
39338 Yellow Rose Transport, Inc. $10,203.29
Total $103,231.22

_____________________________________________________________________________

 

Motion was made and seconded to adopt the 2018 Budget Amendment #3.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

Amended
Revenues BUDGET Amendment Budget
M.V.H.F. 7,281,374 244,250 7,525,624
Other State Funds 1,185,362 738,680 1,924,042
Federal Funds 961,475 -332,359 629,116
Critical Bridge 0 0
County Appropriations 11,334 11,334
Township Contributions 1,883,103 -12,162 1,870,941
Other Governmental Contributions 112,691 55,194 167,885
Other Contributions 4,768 2,381 7,149
Salvage Sales 6,000 245 6,245
Miscellaneous Sales 800 718 1,518
Interest Earned 12,000 -1,250 10,750
Property Rentals 8,800 8,800
Equipment Rentals 2,667,000   -41,941 2,625,059
Handling Charges 120 360 480
Purchase Discounts 1,500   135 1,635
Gain/Loss Disp. Of Equipment 196,398 71,505 267,903
Depreciation & Depletion 975,000   67,927 1,042,927
Equipment Retirements 219,872 207 220,079
Installment Leases 0 0
Trade-In Allowances 0 0
Permit Fees 40,000 -2,000 38,000
Bond Proceeds 0 0
Refunds 75,472 9,370 84,842
Total Revenues 15,643,069 801,260 16,444,329
Expenditures  
Primary Construction 0 1,000 1,000
Local Construction 0 0
Primary Preservation 3,247,491 210,262 3,457,753
Local Preservation 691,630 143,108 834,738
Primary Routine Maintenance 3,995,767 217,495 4,213,262
Local Routine Maintenance 3,686,701 717,594 4,404,295
Equipment Expense Direct 1,677,126   422,877 2,100,003
Equipment Expense Indirect 488,000   142,702 630,702
Equipment Expense Operating 350,000   30,000 380,000
Distributive Expense 1,796,770   -1,796,770 0
Administrative Expense 525,000   -59,100 465,900
Capital Expense 1,822,974   203,000 2,025,974
Note Payments 431,084   431,084
Other Units of Government 107,680   11,925 119,605
Total Expenditures 18,820,223 244,093 19,064,316
Budgeted Net Revenues (Exp) -3,177,154 557,167 -2,619,987
Projected Fund Balance Prior Year 4,667,293 4,667,293
Projected Fund Balance 1,490,139 2,047,306

 

 

 

The 2019 Budget Public Hearing was opened up to the public at 7:50 A.M.

 

The Public Hearing was closed at 7:51 A.M.

 

Motion was made and seconded to adopt the 2019 Budget as presented.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

Revenues BUDGET
M.V.H.F. 7,781,087
Other State Funds 0
Federal Funds 1,019,552
Critical Bridge 0
County Appropriations 11,334
Township Contributions 904,530
Other Governmental Contributions 0
Other Contributions 0
Salvage Sales 5,000
Miscellaneous Sales 2,000
Interest Earned 6,000
Property Rentals 9,300
Equipment Rentals 2,670,000
Handling Charges 300
Purchase Discounts 1,500
Gain/Loss Disp. Of Equipment 170,000
Depreciation & Depletion 975,000
Equipment Retirements 0
Installment Leases 0
Trade-In Allowances 0
Permit Fees 40,000
Bond Proceeds 0
Refunds 100,000
Total Revenues 13,695,603
Expenditures
Primary Construction 0
Local Construction 0
Primary Preservation 600,000
Local Preservation 555,000
Primary Routine Maintenance 1,968,959
Local Routine Maintenance 4,969,742
Equipment Expense Direct 1,621,983
Equipment Expense Indirect 443,309
Equipment Expense Operating 310,000
Distributive Expense 1,477,150
Administrative Expense 520,000
Capital Expense 752,460
Note Payments 477,000
Other Units of Government 0
Total Expenditures 13,695,603
Budgeted Net Revenues (Exp) 0
Projected Fund Balance Prior Year 1,490,139
Projected Fund Balance 1,490,139

 

 

 

 

 

 

 

 

Committed funds were discussed.  At this time there are no funds Committed.

 

Motion was made and seconded to commit $500,000 for Real Estate.  This is accordance with the Barry County Road Commission Fund Balance Policy.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:30 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Secretary                                                                     Chairman

 

December 18, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, Dykstra, and Director of Operations Jake Welch.

 

The agenda for December 18, 2018 was approved.

 

The minutes of December 4, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

12/13/18              Barry County Road Commission                                    $109,895.28

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

12/06/18

Check Number Vendor Name Check Amount
39240 Barry County Treasurer $1,172.97
Sub-Total $1,172.97
12/13/2018
Check Number Vendor Name Check Amount
39241 Accurate Truck & Field Service $1,040.50
39242 Adam Nieland $59.37
39243 Barbara Sue Hanneman $300.00
39244 Bert Keeler $380.00
39245 Brad Lamberg $80.00
39246 Brandy Casey $492.57
39251 Capital One Bank $27,965.20
39252 Charles Benedict $552.54
39253 Charlton Park $11,318.19
39254 Chris BeBeau $513.82
39255 City Of Hastings $888.86
39256 Compass Minerals America $69,401.76
39257 Consumers Energy $15.41
39258 CSI/GEOTURF, Inc. $1,019.76
39259 Culligan Water Conditioning $55.50
39260 D & K Truck Company $279.48
39261 Dic Craven $65.53
39262 Douglas Peck $80.00
39263 F.D. Lake Company $816.18
39264 Floyd’s Electric Service Inc $200.00
39265 Gary Vandecar $604.71
39266 Geiger Printers $874.33
     
     
Check Number Vendor Name Check Amount
39267 George C. Lovequist $25.00
39268 Gerald Cisler $552.54
39269 H.S.V. Redi-Mix $954.25
39270 Hastings Ace Hardware $756.28
39271 Jack Kineman $276.28
39272 Jake Welch $80.00
39273 Katrina Alkine $25.00
39274 Kelly Fuels Inc $67.36
39275 Kendall Pranshka $276.28
39276 Kent County Health Department $32.00
39277 Larry Maupin $552.54
39278 Lawrence Barry $270.00
39279 Mark Weeks $340.00
39280 Maxi Muffler Plus $655.40
39281 Patricia Wolf $276.28
39282 Pete’s Tools & Repair $140.00
39283 Rex Ferris $120.78
39284 Riverside Farms & Trucking LLC $915.90
39285 Robert Baines $65.53
39286 Robert Miller $59.37
39287 Robert Nagel $552.54
39288 Robert Richardson $80.00
39289 Robert Slocum $552.54
39290 Rohr Gasoline Equipment, Inc. $500.00
39291 S & M Liquid Tirefill Inc $1,427.52
39292 Scott Bond $80.00
39293 Scott Schantz Jr. $30.00
39294 Spectrum Health – Pennock $71.00
39295 St. Regis Culvert Inc $5,548.50
39296 State Wire & Terminal $157.45
39297 Superior Asphalt Inc $632.82
39298 Tom Chaffee $131.04
39299 Tractor Supply Company $46.66
39300 Van Manen Oil Company Inc. $25,419.33
39301 Verizon Networkfleet, Inc. $2,027.65
39302 Vermeer Of Michigan Inc $333.79
39303 Wayne Roush $552.54
Sub-Total $161,587.88
Total $162,760.85

_____________________________________________________________________________

 

Jake Welch, Director of Operations, gave the Board an update on Hickory Road at Fine Lake drainage.  A drainage district was discussed.  The Board would like Jake to get a define start/stop and an estimated cost on what the Road Commission would like for the drainage district.

______________________________________________________________________________

 

Jake Welch also spoke with the Board about the cement slab and wall in our Right of Way on Marsh Road that was discussed at the Board Meeting on July 24, 2018.    The Board would like Jake to send a letter to the Homeowners Association giving them a date to respond to us on when the project will be corrected.

 

 

 

 

Mark Flick with Frontline Maintenance gave the Board an update on the Barry Township Vegetation Removal bid.   He told the Board he is looking to purchase at least one more Hi-Ranger.  He is currently doing ¼ mile a day and would like to get to ½ to ¾ mile a day.   Mark asked the Board for permission to invoice every two weeks instead of ¼ of the Township intervals.

 

Motion was made and seconded to allow Frontline Maintenance to invoice every two weeks for the Barry Township Vegetation Removal bid.

 

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to cancel the regular Board Meeting of January 1, 2019.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

 

Meeting adjourned at 9:00 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Secretary                                                                     Chairman

 

December 4, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, Dykstra, and Managing Director Bradley Lamberg.

 

The agenda for December 4, 2018 was approved.

 

The minutes of November 20, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

11/29/18              Barry County Road Commission                                    $94,679.74

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

11/29/18

Check Number Vendor Name Check Amount
39209 Adams Remco Inc $432.55
39210 Alerus Retirement Solutions $385,000.00
39211 Barbara Sue Hanneman $300.00
39212 Barry County Land Info Service $1,859.68
39213 Blue Care Network $20,655.95
39215 Capital One Bank $7,492.98
39216 Chris BeBeau BCRC $137.05
39217 Compass Minerals America $20,102.47
39218 Consumers Energy $3,262.50
39219 Custom Truck $1,306.80
39220 Floyd’s Electric Service Inc $268.00
39221 Frontline Maintenance & Serv. $29,190.00
39222 Greenmark Equipment $632.80
39223 Hastings Ace Hardware $64.70
39224 Ketchum Machine Co $713.00
39225 Lakeland Asphalt Corp $1,998.56
39226 Lincoln National Life Ins $206.00
39227 LJ Fluid Power Inc $61.96
39228 Maxi Muffler Plus $322.38
39229 Michigan Turbo $2,600.00
39230 Mika, Meyers, Beckett & Jones $1,507.50
39231 Randy Roush $288.20
39232 Rex Ferris $147.49
39233 Rob Garrett $95.38
39234 Spectrum Health – Pennock $234.64
39235 State Of Michigan $3,831.61
     
     
Check Number Vendor Name Check Amount
39236 Varipro Benefit Administrators $843.00
39237 Welton’s Heating & Cooling $95.00
39238 Wyoming Asphalt Paving Co $106.92
39239 Yellow Rose Transport, Inc. $30,689.94
$514,447.06

______________________________________________________________________________

 

Motion was made and seconded to approve the Salary Pay Schedule increase in wages to the Salary Employees, Accounting Manager, and the Office Coordinator for 2019.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

Copy of Salary Pay Schedule in the Board Minutes Letters and Petitions file.

______________________________________________________________________________

 

Motion was made and seconded to accept extending the 2018 Pavement Marking bid from Michigan Pavement Markings for 2019.

 

4” White Line or 4” Yellow Line = .04¢/ft

 

Michigan Pavement Markings LLC would like to renew the pavement marking contract with your Road Commission for the 2019 season.  We will be happy to honor the same unit prices for the 2018 season.  Thank you for the work you have awarded us in the past.  It was greatly appreciated.  I hope we can keep a good working relationship for the future.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to accept extending the Guard Rail Brush Spraying from the The Daltons of .10¢/ft for 2019.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Jess Webb with Miller Real Estate spoke to the Board about the house at 3117 E. Sager Road.   The original offer was rescinded.   The house has been shown thirty more times and they have five new offers.  The offers were explained to the Board.    The Board decided to let Jess Webb proceed as he feels necessary as long as the net amount to the Road Commission is at least $90,000.  Jake Welch, Director of Operation, will continue to work with Mr. Webb.

______________________________________________________________________________

 

Meeting adjourned at 8:00 A.M.

 

 

 

 

 

 

_________________________________                   __________________________________

Secretary                                                                     Chairman

 

November 20, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, Dykstra, and Managing Director Bradley Lamberg.

 

The agenda for November 20, 2018 was approved.

 

The minutes of October 16, 2018 and October 25, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

10/18/18              Barry County Road Commission                                    $98,401.44

11/1/18                Barry County Road Commission                                    $99,955.76

11/14/18              Barry County Road Commission                                    $92,398.07

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

10/18/18

Check Number Vendor Name Check Amount
39079 ASMRC $50.00
39080 Barbara Sue Hanneman $300.00
39081 Blue Care Network $19,852.29
39082 C Stoddard & Sons  Inc. $3,525.00
39086 Capital One Bank $28,885.44
39087 Chris BeBeau BCRC $277.59
39088 Coleman Agency $100.00
39089 Consumers Energy $1,347.88
39090 Culligan Water Conditioning $50.50
39091 Floyd’s Electric Service Inc $605.00
39092 H.S.V. Redi-Mix $16,182.31
39093 Halliday Sand & Gravel $132,495.00
39094 Hastings Ace Hardware $2.59
39095 Hastings Banner $105.12
39096 Herc Rentals $1,376.73
39097 Hubbard Supply Company $519.25
39098 Huizinga Rebuilding And Truck $1,956.71
39099 Lakeland Asphalt Corp $1,558.02
39100 Lincoln National Life Ins $206.00
39101 Manpower of Hastings $1,128.60
39102 Maxi Muffler Plus $25.00
39103 Miller Real Estate $325.00
39104 Rex Ferris $68.89
39105 Riverside Farms & Trucking LLC $3,380.00
39106 Scott Civil Engineering Co $765.00
Check Number Vendor Name Check Amount
39107 Spencers Towing & Tire, Inc. $271.00
39108 Spotless Auto Lube & Wash $279.80
39109 State Wire & Terminal $511.15
39110 Van Manen Oil Company Inc. $27,258.32
39111 Verizon Networkfleet, Inc. $2,027.65
39112 Welton’s Heating & Cooling $119.00
39113 Wyoming Asphalt Paving Co $471.64
39114 Yellow Rose Transport, Inc. $3,949.53
Sub-Total $249,976.01
10/25/2018
Check Number Vendor Name Check Amount
39115 Sheridan Realty & Auction Co. $4,537.50
Sub-Total $4,537.50
10/31/2018
Check Number Vendor Name Check Amount
39168 Rutland Charter Township $300.00
39169 South Kent Sales $60,000.00
Sub-Total $60,300.00
11/01/2018
Check Number Vendor Name Check Amount
39116 Accurate Truck & Field Service $208.65
39117 Barbara Sue Hanneman $300.00
39118 Bert Keeler $380.00
39119 Brad Lamberg $989.21
39120 Brandy Casey $80.00
39121 Brookview Dairy $1,165.86
39123 Capital One Bank $5,136.68
39124 Charles Benedict $552.54
39125 Chris BeBeau $80.00
39126 Chris BeBeau BCRC $176.13
39127 Consumers Energy $238.57
39128 CSI/GEOTURF, Inc. $1,605.00
39129 Culligan Water Conditioning $60.60
39130 Dic Craven $65.53
39131 Douglas Peck $80.00
39132 Etna Supply $914.10
39133 Fire Extinguisher Service $291.50
39134 Gary Vandecar $604.71
39135 Geiger Printers $79.00
39136 Gerald Cisler $552.54
39137 Hastings Ace Hardware $994.74
39138 Huizinga Rebuilding And Truck $590.00
39139 Infinisource Benefit Services $500.00
39140 Jack Kineman $276.28
39141 Jake Welch $80.00
39142 Ken Ost $150.00
39143 Kendall Pranshka $276.28
39144 Lakeland Asphalt Corp $3,299.12
39145 Larry Maupin $552.54
Check Number Vendor Name Check Amount
39146 Lawrence Barry $270.00
39147 Manpower of Hastings $1,028.28
39148 Mark Weeks $340.00
39149 Michigan Pavement Markings LLC $36,052.71
39150 Mika, Meyers, Beckett & Jones $1,800.00
39151 Patricia Wolf $276.28
39152 Robert Baines $65.53
39153 Robert Nagel $552.54
39154 Robert Richardson $80.00
39155 Robert Slocum $552.54
39156 Scott Bond $80.00
39157 Scott Schantz Jr. $30.00
39158 Spectrum Health – Pennock $714.64
39159 Spotless Auto Lube & Wash $68.45
39160 State of Michigan $60.00
39161 Tom Chaffee $131.04
39162 Unemployment Insurance Agency $1,590.13
39163 Unum $409.50
39164 Varipro Benefit Administrators $843.00
39165 Wayne Roush $552.54
39166 Wyoming Asphalt Paving Co $8,637.84
39167 Yellow Rose Transport, Inc. $11,884.50
Sub-Total $86,299.10
11/14/2018
Check Number Vendor Name Check Amount
39170 Barbara Sue Hanneman $300.00
39171 Burkey Sales & Service $1,496.15
39176 Capital One Bank $49,930.07
39177 Carpenter Plumbing $226.11
39178 City Of Hastings $442.70
39179 Consumers Energy $15.48
39180 County Rd Association Self Ins $26,686.51
39181 CTT/MTU $125.00
39182 Culligan Water Conditioning $55.55
39183 Frontline Maintenance & Serv. $2,277.50
39184 Great Lakes Gravel & Sand $1,883.00
39185 H.S.V. Redi-Mix $173.25
39186 Halliday Sand & Gravel $13,881.00
39187 Hastings Ace Hardware $91.81
39188 Hastings Banner $80.64
39189 Huizinga Rebuilding And Truck $200.00
39190 Jim Raulston $60.00
39191 LJ Fluid Power Inc $285.18
39192 O’Reilly Auto Parts $59.99
39193 Pete’s Tools & Repair $2,360.00
39194 Riverside Farms & Trucking LLC $260.00
39195 Rob Garrett $205.75
39196 Sand Man Trucking, Inc. $300.00
Check Number Vendor Name Check Amount
39197 Site Precision, Inc. $316.19
39198 Spectrum Health – Pennock $900.00
39199 Spotless Auto Lube & Wash $68.45
39200 State Of Michigan $142.16
39201 Tractor Supply Company $86.95
39202 Verizon Networkfleet, Inc. $1,775.65
39203 Verns Repair & Sport $239.96
39204 Welton’s Heating & Cooling $155.96
39205 Wyoming Asphalt Paving Co $989.82
39206 X-Cel Chemical Spec Co $88.50
Sub-Total $106,159.33
Total $507,271.94

______________________________________________________________________________

 

Motion was made and seconded in regards to the Bernard Historical Society and Museum to sign the STIPULATION AND ORDER, NOW COME the parties by and through their attorneys of record and hereby stipulate and agree:

 

1) That David Solmes, current-Chairman of the Barry County Road Commission be substituted in place of Frank Fiala, former-Chairman of the Barry County Road Commission, and the caption be updated to reflect this change.

 

2) That Kelly Edgerton’s name be corrected to Shelly Edgerton, Director of Michigan Licensing and Regulatory Affairs, and the caption be updated to reflect this error.

 

3) That defendant, Ben Geiger, Chairperson for Barry County Board of Commissioners, has requested to be dismissed from this action, and that his request be granted and the defendant may be dismissed and removed from the caption.

 

4) That Plaintiff may file a First Amended Complaint attached hereto.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to schedule a special meeting for December 28, 2018 at 7:30 A.M.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to set the Public Hearing for the Proposed 2019 Budget for December 28, 2018 at 7:45 A.M.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

 

 

 

Motion was made and seconded Whereas 0.18 miles of South Lake Doster Drive of Shangri-La Number Two in Section 30, Town 1 North, Range 10 West, Prairieville Township, Barry County, Michigan, Has been accepted into the county road system in 2018.

 

Now therefore be it resolved that the above road be added to the Barry County Road Commission annual mileage certification sent to the Michigan Department of Transportation on 3-1-19.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded WHEREAS, Roads are the backbone to the social, cultural and economic stability of Barry County and our region; and

WHEREAS, Senate Bill (SB) 396 (S-5) passed and reported out of the Senate Transportation Committee on September 6, 2018, allows exemptions from seasonal weight restrictions (also known as “frost laws”) to the forest product industry during the spring thaw when roads are the most vulnerable to damage from heavy loads; and

 

WHEREAS, It is a fact in Barry County and throughout all Northern states that all roads become soft in the spring as frost melts, and applying unrestricted 164,000-pound truck loading and traffic on soft roads, whether paved or unpaved, is poor public policy that defies common sense when it comes to road preservation, and will lead to significant damage to the road system, economic damage in Barry County and increased risk to drivers in our region; and

 

WHEREAS, SB 396 also grants exemptions to the forest industry that will allow the hauling of forest products and transport of equipment on the public road system without obtaining proper permits from road authorities at all times of the year; and

 

WHEREAS, the provisions of SB 396 will result in costly damage to the public road system which is the opposite of what the Michigan Legislature and the people of Michigan called for in the 2015 Michigan Transportation Package; and

 

WHEREAS, the provisions of SB 396 will negatively impact the traveling public accessing the road system, burdening road authorities with expensive reactive maintenance repairs and significantly increased taxpayer costs, as well as increased county and township contributions to maintain the public road system; and

 

WHEREAS, the provisions in SB 396 and subsequent impacts to the local road system will negatively impact the health, safety and welfare of Barry County residents and the traveling  public; and

 

WHEREAS, Barry County Board of Road Commissioners work closely with the logging industry to accommodate this valuable contributor to the Michigan economy, while also continuously monitoring road conditions and permitting the logging industry to move equipment and material on roads when the roads can structurally support such loading without negatively impacting the road system and the traveling public;

 

THEREFORE, BE IT RESOLVED, that the Barry County Board of Commissioners hereby strongly opposes SB 396 (S-5).

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

Motion was made and seconded WHEREAS, the Michigan Legislature (MCL 247.662, 247.663) requires each county road agency to adopt a Local Agency Pavement Warranty Program that was approved by the Michigan Department of Transportation in 2018;

 

WHEREAS, the Michigan Local Agency Pavement Warranty Program was developed by the Local Agency Pavement Warranty Task Force for use by all 83 county road agencies in the format approved by the Michigan Department of Transportation in 2018;

 

WHEREAS, the Michigan Department of Transportation has reviewed and approved the Michigan Local Agency Pavement Warranty Program consisting of Special Provisions (Boilerplate, Concrete, HMA, Location, Pass-Through Warranty Bond); a Warranty Bond Form and Contract Form; and Guidelines for Local Agency Pavement Warranty Programs;

 

NOW THEREFORE BE IT RESOLVED, the Barry County Road Commission hereby adopts the Michigan Local Agency Pavement Warranty Program and accompanying documents in accordance to the requirements of MCL 247.662 and 247.663;

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded WHEREAS, The Michigan Legislature created a requirement (MCL 247.662, 247.663) as part of the Transportation Funding Package of 2015 that requires each county road agency to adopt a Local Agency Pavement Warranty Program that was approved by the Michigan Department of Transportation in 2018;

 

WHEREAS, the Barry County Road Commission adopted the Michigan Local Agency Pavement Warranty Program on November 20, 2018;

 

WHEREAS, the Barry County Road Commission agrees to consider a local pavement warranty on each project that includes $2 million or more in paving-related items and includes any state or federal funds;

 

WHEREAS, the Local Agency Pavement Warranty Program law requires each county road agency to report annually on each project that includes $2 million or more in paving-related items and includes any state or federal funds, whether or not a warranty was utilized in the project;

 

WHEREAS, the Barry County Road Commission agrees to implement the Michigan Local Agency Pavement Warranty Program consistent with the Guidelines for Local Agency Pavement Warranty Program document that was approved by the Michigan Department of Transportation in 2018; and which Barry County Road Commission adopted Implementation Policy defines the Barry County Road Commission intent of its pavement warranty program;

 

NOW THEREFORE BE IT RESOLVED, the Barry County Road Commission hereby agrees to implement the Local Agency Pavement Warranty Program and annually report in accordance with the law.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

 

 

 

Motion was made and seconded to sign the engagement letter from Walker, Fluke, and Sheldon PLC for the 2018 Financial Audit not to exceed $9,000.00 pending approval from the County Board of Commissioners.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to accept the bid extension from Bit-Mat Products. 

 

By this letter, we would like to extend our prices from 2018 construction season through 2019 construction season as follows; these maximum prices are not subject to increase but subject to price reductions by Bit-Mat Products at time of shipment:

 

HFRS-2           $1.4785/gal. Delivered

HFRS-2M       $1.4785/gal. Delivered

 

All bids specifications from the 2018 bid will remain the same for 2019.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:30 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Secretary                                                                     Chairman

 

October 25, 2018

 

 

The special meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, and Dykstra.

 

The agenda for October 25, 2018 was approved.

______________________________________________________________________________

 

Jake Welch, Director of Operations, was at the meeting.

 

Anthony Plants from 144 E. Hickory Road and his builder spoke to the Board about a letter from BCRC that was sent to him pertaining to his stairway that was constructed without a Right of Way Permit.  Mr. Plants also spoke to the Board about a letter from 7 residents on E. Hickory Road that was sent to the Road Commission on September 24, 2018 in regards to the roadway runoff and subsequent erosion problem.  They requested that the Barry County Road Commission perform an evaluation and pursue a solution to the problem.  The Board will discuss this at a future Board Meeting.

 

Motion was made and seconded that the current stairway to be removed and reconstructed beyond existing retaining walls and the Right of Way Permit to be approved per Barry County Road Commission staff design.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Bids for one Used Semi Tractor – Michigan Special with Day Cab were to be opened on October 22, 2018 at 10:30 A.M. but there were no bids.

 

Motion was made and seconded to authorize the purchase of a Semi-Tractor not to exceed $60,000.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Jake Welch supplied the Board an updated on the sale of the Sager Road House.

______________________________________________________________________________

 

Rob Richardson, Equipment Superintendent, spoke to the Board about Back-Up Cameras for the trucks.

 

Motion was made and seconded to authorize the purchase of Back-Up Cameras for the Trucks.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:40 A.M.

 

 

 

 

 

_________________________________                   __________________________________

Secretary                                                                     Chairman

 

October 16, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, and Managing Director Bradley Lamberg.  Dykstra excused.

 

The agenda for October 16, 2018 was approved.

 

The minutes of October 2, 2018 and October 8, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes & Fiala

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

10/4/18                Barry County Road Commission                                    $101,709.23

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes & Fiala

Nays, None

Motion Carried

 

10/4/18

Check Number Vendor Name Check Amount
39015 Advantage Plumbing & Drain LLC $450.00
39016 Barbara Sue Hanneman $300.00
39017 Ben Byle $71.00
39018 Bert Keeler $380.00
39019 Brad Lamberg $278.00
39020 Brandy Casey $80.00
39021 Burkey Sales & Service $35.08
39025 Capital One Bank $48,392.18
39026 Carpenter Gravel Inc $193.44
39027 Charles Benedict $552.54
39028 Chris BeBeau $80.00
39029 City Of Hastings $510.30
39030 Consumers Energy $326.90
39031 County Road Association $12,233.75
39032 Culligan Water Conditioning $70.70
39033 Dic Craven $65.53
39034 Douglas Peck $80.00
39035 Frontline Maintenance & Serv. $3,392.50
39036 Gary Vandecar $604.71
39037 Gerald Cisler $552.54
39038 Greg Shook $130.80
39039 H.S.V. Redi-Mix $9,015.84
39040 Hall’s Septic $300.00
39041 Hastings Ace Hardware $253.98
39042 J & H Oil Company $25,260.09
39043 Jack Kineman $276.28
     
     
Check Number Vendor Name Check Amount
39044 Jake Welch $185.95
39045 Kendall Pranshka $276.28
39046 Kent Oil Company, Inc. $238.75
39047 Lakeland Asphalt Corp $9,195.60
39048 Larry Maupin $552.54
39049 Lawrence Barry $270.00
39050 MacAllister Rentals $318.71
39051 Manpower of Hastings $1,228.92
39052 Mark Weeks $340.00
39053 Maxi Muffler Plus $12,895.00
39054 MCRCSIP $1,000.00
39055 MDEQ $95.00
39056 Mika, Meyers, Beckett & Jones $4,454.60
39057 Patricia Wolf $276.28
39058 Rex Ferris $44.22
39059 Robert Baines $65.53
39060 Robert Nagel $552.54
39061 Robert Richardson $80.00
39062 Robert Slocum $552.54
39063 Rohr Gasoline Equipment, Inc. $1.12
39064 S & M Liquid Tirefill Inc $16,668.09
39065 Scott Bond $80.00
39066 Scott Schantz Jr. $30.00
39067 Spectrum Health – Pennock $234.64
39068 Spencers Towing & Tire, Inc. $135.00
39069 Spotless Auto Lube & Wash $145.40
39070 St. Regis Culvert Inc $117.50
39071 State Of Michigan $49.23
39072 State Wire & Terminal $368.11
39073 Tom Chaffee $131.04
39074 Truck & Trailer Specialties $310,764.00
39075 Wayne Roush $552.54
39076 Weick Bros., Inc. $30,457.75
39077 Woodland Auto Body $540.00
39078 Wyoming Asphalt Paving Co $416.52
Total $497,199.56

 

______________________________________________________________________________

 

Joseph Mason spoke to the Board about Rose Road in Hope Township being abandoned and the gate being put up by the homeowners.  Mr. Mason believes that not all of the signatures were obtained for abandonment.  The Road Commission will check the names against land owners name on mapping and will contact legal counsel if need be for correction.

______________________________________________________________________________

 

Motion was made and seconded to adopt the Vacation Draw Policy and to place it in the BCRC Policy book.

 

ROLL CALL:  Yeas, Solmes & Fiala

Nays, None

Motion Carried

 

 

 

Motion was made and seconded to cancel the regularly scheduled Board Meeting of November 6, 2018.

 

ROLL CALL:  Yeas, Solmes & Fiala

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:10 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Secretary                                                                     Chairman

 

October 8, 2018

 

 

The special meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, and Dykstra.

 

The agenda for October 8, 2018 was approved.

______________________________________________________________________________

 

Two of the bidders for the Break Room Upgrade that were opened on September 27, 2018 were interviewed the previous week by Management and asked for an updated Bid.

 

Bidder                                                            Updated Total Project Cost

Wolverine Building Group                 $205,190.00

Mugen Construction, Inc.                   $204,762.00

 

Motion was made and seconded to award the Break Room Upgrade bid to Mugen Construction, Inc. and the work not to exceed $250,000.00 and for Management to update the Board with cost and progress.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 7:50 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Secretary                                                                     Chairman

 

October 2, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 8:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.

 

The agenda for October 2, 2018 was approved.

 

The minutes of September 18, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

9/20/18                Barry County Road Commission                                    $103,971.05

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

9/20/18

Check Number Vendor Name Check Amount
38974 Assoc Of Cty Rd Superintendent $62.50
38975 Barbara Sue Hanneman $300.00
38976 Barry County Payroll Account $119.00
38977 Bit Mat Products $93,250.18
38978 Blue Care Network $20,101.62
38979 Brad Lamberg $192.58
38980 C Stoddard & Sons  Inc. $150.00
38983 Capital One Bank $25,190.52
38984 Carpenter Gravel Inc $294.27
38985 Chris BeBeau BCRC $169.46
38986 Consumers Energy $1,365.81
38987 Culligan Water Conditioning $13.65
38988 Frontline Maintenance & Serv. $29,255.00
38989 H.S.V. Redi-Mix $1,644.80
38990 Hastings Ace Hardware $2.59
38991 Huizinga Rebuilding And Truck $866.04
38992 Lakeland Asphalt Corp $23,625.70
38993 Lincoln National Life Ins $206.00
38994 MacAllister Rentals $1,890.00
38995 Manpower of Hastings $914.16
38996 MCRCSIP $1,252.00
38997 Michigan Chloride Sales LLC $22,373.86
38998 Pete’s Tools & Repair $165.00
38999 Riverside Farms & Trucking LLC $8,424.88
39000 Rutland Charter Township $102.24
39001 Scott Civil Engineering Co $1,504.00
     
     
Check Number Vendor Name Check Amount
39002 Slagel Construction Inc $1,575.00
39003 SME Inc. $705.75
39004 Spotless Auto Lube & Wash $12.00
39005 St. Regis Culvert Inc $15,439.00
39006 Steensma Lawn & Power Equipment $4,330.00
39007 Total Funds $71.67
39008 Tractor Supply Company $344.94
39009 Unum $409.50
39010 Varipro Benefit Administrators $843.00
39011 Verizon Networkfleet, Inc. $2,279.65
39012 Woodland Auto Body $6,150.02
Sub-Total $265,596.39
09/21/2018
Check Number Vendor Name Check Amount
39013 Dan Dimond Equipment, Inc. $11,900.00
Sub-Total $11,900.00
Total $277,496.39

______________________________________________________________________________

 

Motion was made and seconded to sign the Easement and Right-of-Way Agreement for Ingress and Egress with the Bernard Historical Society and Museum.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

This easement and right-of-way grant is made and entered into this 2nd day of October, 2018 by and between The Bernard Historical Society and Museum, a Michigan Non-Profit Corporation, organized under the laws of the State of Michigan, located at 7135 Delton Road in Delton, MI 49046 (hereinafter “Grantor”) and Barry County Road Commission, a division of Barry County located in the State of Michigan, whose address is 1725 W M-43 Hwy in Hastings, MI 49058 (hereinafter “Grantee”).

 

WHEREAS, the Grantor owns, in fee simple, Lots 1, 2, 3, Bayview Resort Plat No. 1, according to the recorded plat thereof, as recorded in Liber 3 of plats, page 52; and, in fee simple, Lots 22, 23, 24, 25, 26, 27, 34, 35, 36, 37, 38, 39, 40, 41 and 42, Bayview Resort Plat according to the recorded plat thereof, as recorded in Liber 2 of Plats, Page 17.  Exhibit A (the portion of the plat which is the subject of this easement is Parcel 40 hereinafter “Grantor’s parcel”); and

 

WHEREAS, Grantee requires access to maintain roads under its jurisdiction, specifically Division Avenue.  Such road maintenance requires Grantee to access Grantor’s parcel for purposes of a vehicle turnaround; and

 

WHEREAS, the parties desire to create an easement and right-of-way over Grantor’s parcel to be used by Grantee for ingress and egress and to establish certain rights and obligations in connection therewith as more fully set forth herein (the “Easement Agreement”); and

 

NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

 

  1. Grantor does hereby convey, grant and release to said Grantee a nonexclusive easement and right-of-way over that part of Grantor’s parcel which is described below.  The area constituting the Easement (“Easement Area”) is as follows:

 

 

 

 

THAT PORTION OF LOT 40 OF BAYVIEW RESORT, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN LIBER 2 OF PLATS, PAGE 17, DESCRIBED AS FOLLOWS:  BEGINNING AT THE SOUTHWEST CORNER OF SAID LOT 40 OF BAYVIEW RESORT PLAT; THENCE NORTH 28°56’51” EAST, ALONG THE WEST LINE OF SAID LOT, 40.00 FEET; THENCE SOUTH 42°57’56” EAST, 40.00 FEET; THENCE SOUTH 28°56’51” WEST, 40.00 FEET; THENCE NORTH 42°57’56” WEST, ALONG THE SOUTH LINE OF SAID LOT, 40.00 FEET TO THE PLACE OF BEGINNING.

 

See Exhibit A “Parcel 4” for survey drawing.

 

  1. This Easement Agreement is granted for the sole use of Grantee’s required road maintenance and improvement, and is given for the sole purpose of allowing ingress and egress for the Grantee’s vehicular traffic.  There is no intention to grant third party beneficiary rights by the grant of this Easement Agreement.

 

  1. Grantee’s rights under this Easement Agreement are subject to any improvements which may be presently located in the Easement Area, and subject further to any prior easements, licenses, leases, or other interest in the land previously granted by Grantor or its predecessors in title.

 

  1. Grantee shall be responsible for any maintenance, repairs or replacement work to be performed in the Easement Area.  Grantee is permitted to remove trees, limbs, branches or brush as Grantee may deem reasonably necessary to maintain the Easement for its intended use.  Grantee shall maintain the Easement Area in a state of good repair including, but not limited to, the removal of snow and ice and shall bear all expenses in connection with maintaining any driveway in the Easement Area.

 

  1. Grantee shall not perform any work in the Easement Area which is of a permanent nature including, but not limited to, the construction of walls, fences, structures, or the reconstruction and/or expansion of the existing paved driveway without Grantor’s written consent.  Notwithstanding the above, the Grantee may perform such work in the Easement Area as is appropriate to maintain the existing pavement in a safe and good condition without the Grantor’s written Consent.

 

  1. Grantor expressly reserves the right to use and allow others to use the Easement Area for any purpose including, but not limited to, the construction, operation and maintenance of electric, gas and other utility facilities, under, over and across the Easement Area.

 

  1. Grantor shall not be liable to Grantee or Grantee’s agents, employees, contractors, invitees, or guests (hereinafter collectively referred to as “Grantee’s agents”) for any personal injury, property damage or loss of life or property caused by or arising out of, or in connection with the use of the Easement Area, or the exercise of any of the rights granted herein.

 

  1. The Easement hereby granted, and the covenants herein contained, shall run with the land and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, legal representatives, successors and assigns, including all persons or entities owning any interest in Grantee’s parcel.

 

  1. This Easement Agreement represents the entire agreement between the parties.  It may not be amended, altered or modified unless done so in writing by the entities against whom enforcement of any waiver, change or modification or discharge is sought.

 

  1. Use of the Easement Area by Grantee pursuant to this Easement Agreement shall comply with all applicable federal, state and local laws.

 

  1. This Easement Agreement shall be governed by and construed in accordance with the laws of the State of Michigan that are applicable to agreements made and to be performed in that State.

 

 

 

 

  1. Any waiver of any provision of this Easement Agreement shall not be controlling, nor shall it prevent or estop such party from thereafter enforcing such provision.  The failure of any party to insist in any one or more instances upon the strict performance of any of the terms of this Easement Agreement by another party shall not be construed as a waiver or relinquishment for the future of any such provision, and the same shall continue in full force and effect.

 

  1. No provision in this Easement Agreement is to be interpreted for or against any party because that party or that party’s legal representative drafted the provision.

 

  1. Nothing in this Easement Agreement constitutes, nor shall the same be construed, as a waiver of any governmental immunity provided to the County, its agents, employees and officers provided under common law or statute.

 

  1. This Easement Agreement and any originals of exhibits referred to herein may be executed in any number of duplicate originals or counterparts, each of which (when the original signatures are affixed) shall be an original but all of which shall constitute one and the same instrument.

______________________________________________________________________________

 

Motion was made and seconded

 

WHEREAS, the Board of the County Road Commissioners requests the laying out and designating of a drainage district and the location, establishment and construction of a drain, located in  Barry County, pursuant to Chapter 3 and Chapter 4 of Public Act 40 of 1956, as amended; and

 

WHEREAS, Section 327 of the Drain Code authorizes a board of county road commissioners to file with the Drain Commissioner an application for the laying out and designating of a drainage district and a petition to locate and establish a drain if necessary for the construction or maintenance of any highway to take the surplus water across adjacent lands; and

           

WHEREAS, the Board of County Road Commissioners has determined that the laying out and designating of the proposed drainage district and the locating and establishing of the proposed drain is necessary for the construction or maintenance of Sleepy Hollow Drive to take surplus water across adjacent lands, and is also necessary and conducive to the public health, convenience or welfare.

 

NOW, THEREFORE BE IT RESOLVED THAT, the Board of County Road Commissioners does authorize the filing of an application with the Barry County Drain Commissioner for the laying out and designating of a drainage district and a petition to locate, establish and construct a drain.

 

BE IT FURTHER RESOLVED THAT the Manager is authorized to execute the application for the laying out and designating of a drainage district and the petition to locate, establish and construct a drain.

 

BE IT FURTHER RESOLVED that the Secretary shall forward to the Barry County Drain Commissioner a copy of this Resolution for the application for laying out and designating a drainage district and the petition to locate, establish and construct a drain.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

 

 

Jess Webb with Miller Real Estate spoke to the Board about the house at 3117 E. Sager Road.  The house has been shown thirty times and they have two offers.  The offers were explained to the Board.

 

Motion was made and seconded to authorize Jake Welch, Director of Operations, to execute any and all documents in regards to the house at 3117 E. Sager Road and to act in the best interest of the Barry County Road Commission.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Bids for the Break Room Upgrade were opened on September 27, 2018 at 10:30 A.M.

 

Bidder                                                            Total Project Cost

CopperRock Construction, Inc.          $272,394.00

Wolverine Building Group                 $184,000.00

Mugen Construction, Inc.                   $191,467.00

 

Motion was made and seconded to have staff review the bids and speak to the bidders and to have the bidders revise as needed.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to have a Special Meeting on Monday, October 8, 2018, at 7:30 A.M. to discuss the revised Break Room Upgrade bids.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Bid for a 60 ft X150 ft 3 sided cold storage building with 40 ft X 150 ft Lean to was rejected at the October 2, 2018 Board Meeting in the best interest of the Road Commission.  Employees since then have spoken to numerous contractors and asked them if they would be willing to put in a quote.  The Road Commission also researched the cost of purchasing the materials and doing the work in-house.

 

The following quotes were obtained:

 

Bidder                                                            Amount

Kauffman Construction                      $150,974.00

Dutch Brothers Construction              $91,735.00

CopperRock Construction                  $349,511.00

CopperRock Construction                  $581,882.00 – for both Cold Storage & Break Room

 

Motion was made and seconded to award the Cold Storage Building to Dutch Brothers Construction.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

 

 

Motion was made and seconded to sign the revised Managing Director Bradley S. Lamberg Employment Agreement extending employment through September 30, 2022.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

______________________________________________________________________________

 

Motion was made and seconded to approve the sale of equipment and miscellaneous items through Biddergy.  Items that do not sell to be sold for scrap metal.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 9:55 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Secretary                                                                     Chairman

 

September 18, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.

 

The agenda for September 18, 2018 was approved.

 

The minutes of September 4, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

9/6/18                  Barry County Road Commission                                    $110,830.35

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

9/6/18

Check Number Vendor Name Check Amount
38918 Adam Nieland $10.65
38919 Barbara Sue Hanneman $300.00
38920 Bert Keeler $380.00
38921 Bit Mat Products $68,878.64
38922 BJ Hydraulics Inc. $8.34
38923 Brad Lamberg $80.00
38924 Brandy Casey $80.00
38925 Brian’s Tire & Service $60.99
38929 Capital One Bank $14,812.15
38930 Charles Benedict $552.54
38931 Chris BeBeau $80.00
38932 City Of Hastings $577.90
38933 Consumers Energy $353.19
38934 Culligan Water Conditioning $111.10
38935 Dic Craven $65.53
38936 Douglas Peck $80.00
38937 Gary Vandecar $604.71
38938 Gerald Cisler $552.54
38939 Go Go Auto Parts, Inc. $177.00
38940 H.S.V. Redi-Mix $392.07
38941 Hall’s Septic $300.00
38942 Hastings Banner $210.24
38943 Herc Rentals $1,376.73
38944 Jack Kineman $552.54
38945 Jake Welch $80.00
38946 Ken Ost $180.00
     
Check Number Vendor Name Check Amount
38947 Kendall Pranshka $276.28
38948 Lakeland Asphalt Corp $3,853.88
38949 Larry Maupin $552.54
38950 Lawrence Barry $270.00
38951 LJ Fluid Power Inc $679.92
38952 MacAllister Rentals $2,374.00
38953 Manpower of Hastings $1,521.52
38954 Mark Weeks $340.00
38955 Mika, Meyers, Beckett & Jones $1,065.00
38956 Patricia Wolf $276.28
38957 Petersen Oil Inc $24,427.20
38958 Randy Roush $186.56
38959 Robert Baines $65.53
38960 Robert Nagel $552.54
38961 Robert Richardson $80.00
38962 Robert Slocum $552.54
38963 Scott Bond $80.00
38964 Scott Schantz Jr. $30.00
38965 Spotless Auto Lube & Wash $68.45
38966 Star Crane & Hoist Service Inc $941.48
38967 State Wire & Terminal $352.00
38968 Superior Asphalt Inc $80.56
38969 Tom Chaffee $131.04
38970 United Bank $403.64
38971 Verns Repair & Sport $404.77
38972 Wayne Roush $552.54
38973 Wyoming Asphalt Paving Co $5,271.76
$136,246.89

______________________________________________________________________________

 

Katrina Kuipers, Harry Dilling, and two other residents from Sleepy Hollow Drive at Mill Lake in Johnstown Township spoke to the board about drainage issues.  The Barry County Road Commission and the Drain Commission have both looked at their problem.  The Drain Commission is working up a petition to set up a drainage district.  The Road Commission will consider passing this petition at a future Board Meeting.

______________________________________________________________________________

 

Doug Baumgartner spoke to the board on behalf of a customer who wants to replace a damaged retaining wall at 138 E. Hickory Road.  The wall is 8’ – 10’ from the edge of the road but in the right of way.

 

Motion was made and seconded to allow the Right of Way Permit to be approved since it was pre-existing as long as the retaining wall is replaced in-kind with the inclusion of a minimum 16” high curb/retaining wall above the finished grade, is kept at 8’ – 10’ from the edge of the road, and the speed limit is 25 M.P.H.   The Permit is allowed with the condition that the Road Commission could mandate removal of the wall at any time for any reason.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

The Board would also like the neighbor of 138 E. Hickory Road that replaced their retaining wall without obtaining a Right of Way Permit to be notified and informed of the requirements.

 

 

Jess Webb with Miller Real Estate spoke to the Board about the house at 3117 E. Sager Road that the Road Commission owns from purchasing land to add to our gravel pit.  The Road Commission tried selling the house by sealed bids but received no bids.  The house needs roof repairs and the basement has water issues.

 

Motion was made and seconded to approve listing the house at 3117 E. Sager Road for $119,900 through Miller Real Estate “As is” and entertain all offers.  Management is allowed to execute any documents needed in selling the house.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to approve the purchase of a 6,000 lb. Forklift for approximately $12,000.00

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

 

Bid for a 60 ft X150 ft 3 sided cold storage building with 40 ft X 150 ft Lean to was opened on September 6, 2018 at 10:30 A.M.

 

Bidder                                                            Total Project Cost

J C Custom Builders, LLC                 $193,600.00

Concrete flatwork – $4.00 per sqft.  Sand by others.  Add $2,000 for overhead door at 14’ x 14’ opening.

 

Motion was made and seconded to reject the bid in the best interest of the Road Commission.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

The Road Commission will obtain a quote for purchasing the material and doing the work in house and also try to obtain other quotes from contractors.

______________________________________________________________________________

 

The cement slab and wall placed in our Right of Way on Marsh Road originally discussed at the July 24, 2018 Board Meeting was discussed.  The Road Commission requested our attorney to address the situation and give the Road Commission their opinion on the Right of Way.  The Attorney stated that Marsh Road is a public highway by user with the right of way being 66’ centered on the centerline of the improved portion of the road.  The Road Commission will send a letter to the homeowners stating the cement slab and wall is not permitted in the Right of Way and they need to remove it or come to the Board with plans to address the safety concerns.

______________________________________________________________________________

 

Motion was made and seconded to adopt the Budget Amendment #2.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

Amended
Revenues Budget Amendment Budget
M.V.H.F. 6,985,296 296,078 7,281,374
Other State Funds 633,127 552,235 1,185,362
Federal Funds 961,475 961,475
Critical Bridge 0 0
County Appropriations 11,334 11,334
Township Contributions 1,938,173 -55,070 1,883,103
Other Governmental Contributions 121,782 -9,091 112,691
Other Contributions 3,160 1,608 4,768
Salvage Sales 5,000 1,000 6,000
Miscellaneous Sales 2,000 -1,200 800
Interest Earned 16,000 -4,000 12,000
Property Rentals 8,800 8,800
Equipment Rentals 2,500,000   167,000 2,667,000
Handling Charges 300 -180 120
Purchase Discounts 1,500   1,500
Gain/Loss Disp. Of Equipment 196,398 196,398
Depreciation & Depletion 950,000   25,000 975,000
Equipment Retirements 219,872 219,872
Installment Leases 0 0
Trade-In Allowances 0 0
Permit Fees 40,000 40,000
Bond Proceeds 0 0
Refunds 127,947 -52,475 75,472
Total Revenues 14,722,164 920,905 15,643,069
Expenditures  
Primary Construction 0 0
Local Construction 0 0
Primary Preservation 2,203,392 1,044,099 3,247,491
Local Preservation 514,110 177,520 691,630
Primary Routine Maintenance 4,882,420 -886,653 3,995,767
Local Routine Maintenance 3,273,075 413,626 3,686,701
Equipment Expense Direct 1,509,126   168,000 1,677,126
Equipment Expense Indirect 430,000   58,000 488,000
Equipment Expense Operating 290,000   60,000 350,000
Distributive Expense 1,423,121   373,649 1,796,770
Administrative Expense 555,000   -30,000 525,000
Capital Expense 1,876,095   -53,121 1,822,974
Note Payments 434,000   -2,916 431,084
Other Units of Government 0   107,680 107,680
Total Expenditures 17,390,339 1,429,884 18,820,223
Budgeted Net Revenues (Exp) -2,668,175 -508,979 -3,177,154
Projected Fund Balance Prior Year 4,667,293 4,667,293
Projected Fund Balance 1,999,118 1,490,139

 

______________________________________________________________________________

 

Motion was made and seconded change the start time of the Board Meeting of October 2, 2018 from 7:30 A.M. to 8:30 A.M.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 9:05 A.M.

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary