Author Archives: bcasey

September 4, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.

 

The agenda for September 4, 2018 was approved.

 

The minutes of August 21, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

8/23/18                Barry County Road Commission                                    $119,340.28

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

8/23/18

Check Number Vendor Name Check Amount
38878 Accurate Truck & Field Service $553.05
38879 Adams Remco Inc $446.21
38880 Advantage Plumbing & Drain LLC $1,687.50
38881 Assoc Of Cty Rd Superintendent $470.00
38882 Barbara Sue Hanneman $300.00
38883 Bit Mat Products $271,830.92
38884 Blue Care Network $19,564.60
38889 Capital One Bank $23,372.18
38890 Chris BeBeau BCRC $174.89
38891 Consumers Energy $1,416.79
38892 County Rd Association Self Ins $26,686.51
38893 Culligan Water Conditioning $35.35
38894 Doug Rodd $288.68
38895 F.D. Lake Company $95.11
38896 Floyd’s Electric Service Inc $410.00
38897 Frontline Maintenance & Serv. $270.00
38898 Great Lakes Gravel & Sand $2,690.00
38899 Hastings Ace Hardware $5.44
38900 Kent Rubber Supply Co. $252.45
38901 Lakeland Asphalt Corp $167,730.34
38902 Lincoln National Life Ins $165.68
38903 Manpower of Hastings $1,266.54
38904 Michael R Kluck & Associates $132.00
38905 Michigan Pavement Markings LLC $15,424.56
38906 Reefer Service Inc $45.34
38907 S & M Liquid Tirefill Inc $374.90
     
     
Check Number Vendor Name Check Amount
38908 SME Inc. $2,641.75
38909 Spectrum Health – Pennock $325.64
38910 Spotless Auto Lube & Wash $130.90
38911 St. Regis Culvert Inc $14,052.00
38912 State Wire & Terminal $228.92
38913 Unum $409.50
38914 Varipro Benefit Administrators $843.00
38915 Verizon Networkfleet, Inc. $1,497.05
38916 Weick Bros., Inc. $81,843.00
38917 Wyoming Asphalt Paving Co $21,920.08
$659,580.88

 

______________________________________________________________________________

 

Motion was made and seconded to authorize Chairman David Solmes and Accounting Manager Chris BeBeau to sign the Public Act 51, Section 18J, MCL 247.668J Annual Certification of Employee Related Conditions form and to check box B to show that we are in compliance.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to extend slag bids from 2015 to Yellow Rose Transport for 2019.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Bids were being accepted and opened on August 30, 2018 for the sale of the house and land at 3117 E Sager Road.  There were no bids.  The Board decided to put the house for sale through a Real Estate company.

______________________________________________________________________________

 

South Lake Doster Drive in Prairieville Township was discussed.  The road is a private road and Allegan County Road Commission has been plowing it in the winter due to no turn around on their road.  Allegan County informed us they no longer will be plowing it in the winter.

______________________________________________________________________________

 

Meeting adjourned at 8:05 A.M.

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary

 

August 21, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present: Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.

 

The agenda for August 21, 2018 was approved.

 

The minutes of August 7, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK            NAME                                                                           AMOUNT

8/9/18                Barry County Road Commission                                  $126,683.76

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

8/9/18

Check Number Vendor Name Check Amount
38818 Adam Nieland $30.00
38819 Barbara Sue Hanneman $300.00
38820 Bert Keeler $380.00
38821 Bit Mat Products $200,920.21
38822 Brad Lamberg $80.00
38823 Brandy Casey $80.00
38824 Brenner Excavating $8,640.00
38827 Capital One Bank $33,700.50
38828 Charles Benedict $552.54
38829 Chris BeBeau $80.00
38830 Chris BeBeau BCRC $203.36
38831 City Of Hastings $372.90
38832 Consumers Energy $32.70
38833 CSI/GEOTURF, Inc. $4,500.00
38834 Culligan Water Conditioning $111.90
38835 Dic Craven $65.53
38836 Doug Rodd $288.68
38837 Douglas Peck $80.00
38838 Electric Motor Service $36.00
38839 Gary Vandecar $604.71
38840 Gem Seal $20,868.00
38841 Gerald Cisler $552.54
38842 H.S.V. Redi-Mix $280.00
38843 Hall’s Septic $300.00
38844 Hastings Ace Hardware $19.99
38845 Herc Rentals $1,376.73
     
     
Check Number Vendor Name Check Amount
38846 Jack Kineman $552.54
38847 Jake Welch $80.00
38848 Jeffery Hynes $1,300.00
38849 Kendall Pranshka $276.28
38850 Kent County Health Department $32.00
38851 Lakeland Asphalt Corp $454,113.36
38852 Larry Maupin $552.54
38853 Lawrence Barry $270.00
38854 Manpower of Hastings $1,626.02
38855 Mark Weeks $340.00
38856 MCRCSIP $350.00
38857 Northern Concrete Pipe, Inc. $100.00
38858 Patricia Wolf $276.28
38859 Pete’s Tools & Repair $1,430.00
38860 Ridderman Oil $27,657.64
38861 Robert Baines $65.53
38862 Robert Nagel $552.54
38863 Robert Richardson $80.00
38864 Robert Slocum $552.54
38865 S & M Liquid Tirefill Inc $1,284.82
38866 Scott Bond $80.00
38867 Scott Schantz Jr. $30.00
38868 Sherwin Industries Inc $2,503.19
38869 Spectrum Health – Pennock $234.64
38870 Spotless Auto Lube & Wash $55.95
38871 Star Crane & Hoist Service Inc $259.00
38872 State Wire & Terminal $385.40
38873 Superior Asphalt Inc $487.60
38874 Tom Chaffee $131.04
38875 Wayne Roush $552.54
38876 Wyoming Asphalt Paving Co $20,770.46
38877 X-Cel Chemical Spec Co $180.00
Total $791,618.20

______________________________________________________________________________

 

The concrete slab and wall on Marsh Road was discussed from the July 24, 2018 Board Meeting. A survey was done on property corners and it is unclear where the Right-of-Way actually is located.   A legal opinion will be attained. Barricades will be put up for safety reasons.

______________________________________________________________________________

 

Mark Flick from Frontline Maintenance spoke to the Board about the Vegetation Removal in Barry Township contract he has with BCRC. He has picked up a new Grapple Truck and has used it one day. He believes it will be more efficient and will average at least 1 mile a day. He is looking into starting a second cutter truck. He spoke to the Board about cutting larger dead trees. It was agreed upon that he could cut them and invoice us separately from the contract.

 

 

 

 

 

 

 

 

 

Motion was made and seconded to award the Pavement Marking bid of April 12, 2018 to Michigan Pavement Markings.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded

 

WHEREAS, the Municipal Employees’ Retirement System (“MERS”) Plan Document of 1996, effective October 1, 1996, authorized the Municipal Employees’ Retirement Board (“Board”) to establish additional programs including but not limited to Defined Benefit and Defined Contribution programs (MERS Plan Document Section 71(2)(a)); and the Municipal Employees Retirement Act of 1984, Section 36(2)(a) as amended by 1996 PA 220, MCL 38.1536(2)(a));

 

WHEREAS, the Board has previously authorized MERS establishment of a retiree health funding vehicle (“RHFV” or “Program”), which a participating municipality or court, or another eligible public employer that is a political subdivision of the State which constitutes a “municipality” under MERS Plan Document Section 2(23); MCL 38.1502b(2) (“Eligible Employer”), may adopt for its Eligible Employees;

 

WHEREAS, MERS has been determined by the Internal Revenue Service to be a tax qualified “governmental plan” and trust under Section 401(a) of the Internal Revenue Code of 1986, and all trust assets within MERS reserves are therefore exempt from taxation under Code Section 501(a) (IRS Letter of Favorable Determination dated June 15, 2005).

 

WHEREAS, the Board has established a governmental trust under Section 115 of the Internal Revenue Code (the “Trust Fund”) to hold the assets of the RHFV, which Trust Fund shall be administered under the discretion of the Board as fiduciary, directly by (or through a combination of) MERS or MERS duly-appointed Program Administrator;

 

WHEREAS, 1999 PA 149, the Public Employee Health Care Fund Investment Act, MCL 38.1211 et seq. (“PA 149”) provides for the creation by a public corporation of a public employee health care fund, and its administration, investment, and management, in order to accumulate funds to provide for the funding of health benefits for retirees and beneficiaries;

 

WHEREAS, a MERS health care trust fund constitutes a governmental trust established by a public corporation (“municipality”) as an Eligible Employer, provided that all such employers shall be the State of Michigan, its political subdivisions, and any public entity the income of which is excluded from gross income under Section 115 of the Internal Revenue Code; provided further, that the health care trust shall not accept assets from any defined benefit health account established under Section 401(h) of the Internal Revenue Code;

 

WHEREAS, the Board acts as investment fiduciary for the pooled assets of each MERS participating municipality and court enrolled in MERS Defined Benefit Plan, Defined Contribution Plan, and Hybrid Plan, on whose behalf MERS performs all plan administration and investment functions, and such participating municipalities and courts have full membership, representation and voting rights at the MERS Annual Meeting as provided under Plan Section 78; MCL 38.1545.

 

WHEREAS, the Board also acts as investment fiduciary for those participating employers who are non- MERS participating municipalities and courts that have adopted the MERS Health Care Savings Program, Retiree Health Funding Vehicle, 457, or Investment Services Program, and such entities are not accorded membership, representation or

 

 

 

voting rights provided to MERS participating municipalities and courts at the MERS Annual Meeting under Plan Section 78; MCL 38.1545.Page 2 of 5

 

WHEREAS, adoption of this Uniform Resolution (the “Uniform Resolution”) by the Eligible Employer is necessary and required in order that the benefits available under the MERS Retiree Health Funding Vehicle may be extended;

 

WHEREAS, this Uniform Resolution has been approved by the Board under the authority of 1996 PA 220, MERS Plan Document Section 71(2)(a), MCL 38.1536(2)(a), declaring that the Board “shall determine . . . and establish” all provisions of the Retirement System. The MERS RHFV shall not be implemented with respect to any Eligible Employer unless in strict compliance with the terms and conditions of this Resolution, the Trust Document, and Trust Agreement.

 

  • It is expressly agreed and understood as an integral and nonseverable part of extension or continuation of coverage under this Uniform Resolution Adopting MERS Retiree Health Funding Vehicle, that Section 43 of the MERS Plan Document shall not apply to this Uniform Resolution, its administration or interpretation.

 

  • In the event any alteration of the language, terms or conditions stated in this Uniform Resolution Adopting MERS Retiree Health Funding Vehicle is made or occurs under MERS Plan Document Section 43 or other plan provision or other law, it is expressly recognized that MERS and the Board, as fiduciary of the MERS Plan and its trust reserves, and whose authority is nondelegable, shall have no obligation or duty: to administer (or to have administered) the MERS RHFV or its Trust Fund; or to continue administration.

 

NOW, THEREFORE, BE IT RESOLVED that the governing body adopts the MERS PA 149 Health Care Trust Fund as provided below.

 

  1. MERS RETIREE HEALTH FUNDING VEHICLE

 

EFFECTIVE September 1, 2018, the MERS Retiree Health Funding Vehicle is hereby adopted by the Barry County Road Commission.

 

CONTRIBUTIONS shall be made only by the Eligible Employer, remitted to MERS by the Eligible Employer, and credited to the Eligible Employer’s separate fund within the trust sub-fund for MERS RHFV. As this Plan is funded solely by employer, on a cash or actuarial basis as determined by the employer, there is no requirement for a Participation Agreement establishing the schedule of contributions.

 

INVESTMENT of funds accumulated and held in the Fund shall be held in a separate reserve and invested on a pooled basis by MERS subject to the Public Employee Retirement System Investment Act (“PERSIA”), 1965 PA 314, as provided by MERS Plan Document Section 76; MCL 38.1539, and PA 149.

 

THE ELIGIBLE EMPLOYER shall abide by the terms of MERS RHFV, including all investment, administration, and service agreements, and all applicable provisions of the Code and other law. It is affirmed that no assets from any defined benefit health account established under Section 401(h) of the Internal Revenue Code shall be transferred to, or accepted by, MERS.

(MERS municipality or court or other eligible employer)

 

  1. IMPLEMENTATION DIRECTIONS FOR MERS AS RHFV INVESTMENT FIDUCIARY AND TRUSTEE

 

 

 

 

  • The governing body of this Eligible Employer desires that all assets placed in its    MERS RHFV (as a sub-fund within all pooled Trust Funds with MERS) be administered by MERS, which shall act as investment fiduciary with all powers provided under Public Employee Retirement System Investment Act, PA 149, all applicable provisions of the Internal Revenue Code and other relevant law. (B) The governing body desires, and MERS upon its approval of this Resolution agrees, that all funds accumulated and held in the MERS RHFV Trust Fund shall be invested and managed by MERS within the collective and commingled investment of all funds held in trust for all Eligible Employers. (C) The RHFV is designed as a PA 149 compliant trust. All assumptions, including the rate of investment return used in any OPEB valuation, are the responsibility of the employer in conjunction with any advice they may obtain from their health care actuary and/or auditor, if any. The Employer acknowledges and affirms the responsibility for selecting the investment option(s) from the MERS investment funds for their RHFV account.  Mid Cap Stock Index            20%International Stock Index     20% 

 

  1. Emerging Market Stock       20%
  2. Small Cap Stock Index         20%
  3. Large Cap Stock Index        20%
  4. The Participating Employer makes the following initial fund election (subsequent changes may be made by the RHFV Investment Change Form #RH-602). Percentage of assets to be invested in Fund selected:
  5.  
  6.  
  • All allocations must use a whole percentage, and the total percentage of amount allocated must equal 100%.
  • Please refer to the Fund Summary Sheets for information regarding each investment option, including potential redemption fees, and restrictions (www.mersofmich.com). (D) Changes in the fund choices or allocations made in paragraph (C) may be made in writing using the designated MERS form addressed to the MERS RHFV Program Administrator and shall be made by (select one):

 

  •  
  •  

the Governing Body only (ongoing fund elections may be made only by the RHFV Investment Change Form #RH-602 and supporting certified minutes stating Governing Body approval).

 

XX        the designated employer contacts (ongoing fund elections may be made either through your online account or by the RHFV Investment Change Form #RH-602).

 

(E) All monies in the MERS RHFV Trust Fund (and any earnings thereon, positive or negative) shall be held and invested for the sole purpose of paying health care benefits for the exclusive benefit of “Eligible Employees” who shall constitute “qualified persons” who have retired or separated from employment with the Eligible Employer, and for any expenses of administration, and shall not be used for any other purpose, and shall not be distributed to the State.

 

(F) The Eligible Employer will fund its MERS RHFV Trust sub-fund to provide funds for health care benefits for “Eligible Employees” who shall constitute “qualified persons.” Participation in and any coverage under RHFV shall not constitute nor be construed to constitute an “accrued financial benefit” under Article 9 Section 24 of the Michigan Constitution of 1963, nor shall any contribution method for Eligible Employer funding other than “pay as you go” cash funding be required or imposed, and all benefits, rights, and

 

 

obligations conferred by or arising under RHFV shall be as provided under the RHFV documents.

 

(G) The Eligible Employer generically designates the following groups of persons as “Eligible Employees” who shall constitute “qualified persons,” to receive retiree health care benefits subsidized under the MERS RHFV trust sub-fund. Groups may include any dependent(s) as specified in your bargaining agreement and/or personnel policy (provide copies of any governing agreement or other policy): For example “non-union employees.”  16 Previous Retired Employees.

 

(H) The Eligible Employer may designate the appropriate employer contacts who shall direct payment of fund monies for the benefit of the Eligible Employees identified in paragraph (G) under any retiree health care benefit program, including, but not limited to, MERS HCSP; make investment allocations of the Employer’s fund assets within MERS-approved funds to the extent authorized in paragraph (C); receive necessary reports, notices, etc.; shall act on behalf of the Eligible Employer; and may delegate any administrative duties relating to the Fund to appropriate departments.

 

SECTION 3. EFFECTIVENESS OF THIS RESOLUTION

 

This Resolution shall have no legal effect until a certified copy of this adopting Resolution shall be filed with MERS, and MERS determines that all necessary requirements under MERS Plan Document Section 71(2)(a), 1999 PA 149 and other relevant laws, and this Resolution have been met. Upon MERS determination that all necessary documents have been submitted, MERS shall record its formal approval upon this Resolution, and return a copy to the Eligible Employer’s designated primary contact.

 

In the event an amendatory resolution or other action by the Eligible Employer is required by MERS, such Resolution or action shall be deemed effective as of the date of the initial Resolution or action where concurred in by this governing body and MERS (and the Program Administrator if necessary). Section 86 of the MERS Plan Document shall apply to this Resolution and all acts performed under its authority. The terms and conditions of this Resolution supersede and stand in place of any prior resolution, and its terms are controlling.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to approve and submit the Application for Waiver for P.A. 202 OPEB Liability and the action plan of funding the liability through a MERS Account.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to hereby determine and declare that it is in the best interest of the public to absolutely abandon and discontinue 980’ of Rose Road running roughly along the Section line between Sections 19 & 20 T2N, R9W, Hope Township, Barry County Michigan from a point 1,660’south of the Northwest corner of Section 20 and Northeast corner of Section 19 to a point 2,640’ south of said Section corner.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

 

 

Meeting adjourned at 8:50 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary

 

August 7, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present: Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.

 

The agenda for August 7, 2018 was approved.

 

The minutes of July 24, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                           AMOUNT

7/26/18              Barry County Road Commission                                     $129,431.86

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

7/26/18

Check Number Vendor Name Check Amount
38766 AAA Sling Ind Supply, Inc $161.37
38767 Accurate Truck & Field Service $16,866.75
38768 Barbara Sue Hanneman $300.00
38769 Barry Township $71.25
38770 Battle Creek Health Systems, $283.50
38771 Blue Care Network $19,564.60
38772 Brad Lamberg $80.84
38773 Burkey Sales & Service $378.23
38777 Capital One Bank $33,749.22
38778 Carpenter Gravel Inc $43.74
38779 Chris BeBeau BCRC $258.78
38780 Consumers Energy $1,755.77
38781 Consumers Energy – Claims $848.85
38782 Culligan Water Conditioning $55.55
38783 David Kilmer $200.00
38784 Eng, Inc. $1,415.02
38785 Forman’s LegenDairy Ice Cream $350.00
38786 Hammersmith Equipment Company $399.00
38787 Hastings Ace Hardware $136.91
38788 Herc Rentals $1,376.73
38789 Huizinga Rebuilding And Truck $800.00
38790 Jeff Brown $475.00
38791 Kent Oil Company, Inc. $2,874.00
38792 Ketchum Machine Co $75.00
38793 L & S Service $2,983.01
38794 Lakeland Asphalt Corp $188,009.68
     
     
Check Number Vendor Name Check Amount
38795 Lincoln National Life Ins $170.04
38796 LJ Fluid Power Inc $757.00
38797 MacAllister Rentals $3,408.00
38798 Michael R Kluck & Associates $49.50
38799 Mike Hull $95.39
38800 Murray’s Asphalt Mtnc LLC $3,500.00
38801 Northern Concrete Pipe, Inc. $6,656.76
38802 Overhead Door Co $267.00
38803 Peter Meyers & Tony Muka $900.00
38804 S & M Liquid Tirefill Inc $33,118.86
38805 Spotless Auto Lube & Wash $89.45
38806 St. Regis Culvert Inc $21,725.60
38807 State Of Michigan $19,262.15
38808 Stoneco Of Michigan $1,293.24
38809 Strawser Construction, Inc. $162,558.00
38810 Superior Asphalt Inc $106.00
38811 The Huntington National Bank $392,000.00
38812 Unum $409.50
38813 Valley Truck Parts, Inc $4,555.17
38814 Varipro Benefit Administrators $843.00
38815 Verns Repair & Sport $21.98
38816 Wyoming Asphalt Paving Co $6,522.22
Sub-Total $931,821.66
07/31/2018
Check Number Vendor Name Check Amount
38817 Bit Mat Products $576,090.98
Sub-Total $576,090.98
Total $1,507,912.64

_____________________________________________________________________________

 

Scott Bond, Superintendent, Jake Welch, Director of Operations, and Doug Peck, Operations Engineer, were at the meeting.

 

Ken Mingerink of 12970 Marsh Road spoke to the Board about a drainage issue he is having. The neighbors have filled in their ditches and the water runs into Mr. Mingerink’s and his neighbor’s yard. Mr. Mingerink would like us to put a culvert under the road to property he owns across the street to drain the water off his property. In speaking to Mr. Mingerink the Board found out the water is there usually 2 – 3 times a year and stays 3 – 7 days.   The Board explained the amount of drainage requests we get and our budget restraints and that we are unable to help him. We told Mr. Mingerink that he could hire someone to bore under the road, he could create a natural water way to Gun Lake to drain the water off his property or he could also speak to the Drain Commissioner to create a drainage district. It was also mentioned we would help fund the project.

______________________________________________________________________________

 

Mark Flick from Frontline Maintenance spoke to the Board about the Vegetation Removal in Barry Township contract he has with BCRC. He explained that he is averaging ½ – ¾ mile a day and the project is taking longer than he thought it would. He has just purchased a Grapple Truck and will report back at a future Board Meeting to let us know if this truck will help him raise his average miles in a day.

 

 

 

 

 

Motion was made and seconded to approve selling the house at 3117 E. Sager Road with 3.9 acres of land. Minimum bid price of $140,000 and bid date to be at Management discretion.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to un-commit the Real Estate balance of $500,000.00 and the OPEB Liability of $1,066,221. This is accordance with the Barry County Road Commission Fund Balance Policy.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to take bids for a cold storage building, renovations on the lunchroom and bathroom, and roof improvements. Date and specifications to be set by Management.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to take bids to sell two 1996 Red River Trailers and one 1989 H.M.E Tractor and two 1992 Kenworth Tractors. Bid date and minimum bid to be set by Management.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

2018 CRASIF Board of Trustee Ballot was discussed and voted on.

______________________________________________________________________________

 

Meeting adjourned at 9:55 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Chairman                                                                      Secretary

 

July 24, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.

 

The agenda for July 24, 2018 was approved.

 

The minutes of July 10, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

7/12/18                Barry County Road Commission                                    $106,807.22

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

7/12/18

Check Number Vendor Name Check Amount
38698 Adam Nieland $30.00
38699 Advanced Drainage Systems $6,258.00
38700 Airport Sand & Gravel $150.00
38701 Ais Construction Equipment Corp $141,704.00
38702 Allen Edwin Homes $50.00
38703 Barbara Sue Hanneman $300.00
38704 Bert Keeler $380.00
38705 Bit Mat Products $225,679.50
38706 Brad Lamberg $197.51
38707 Brandy Casey $80.00
38710 Capital One Bank $25,906.23
38711 Charles Benedict $552.54
38712 Chris BeBeau $80.00
38713 City Of Hastings $501.90
38714 CSI/GEOTURF, Inc. $1,825.00
38715 Culligan Water Conditioning $65.65
38716 D & B Heat Transfer Products $180.00
38717 D & K Truck Company $3,096.21
38718 Dic Craven $65.53
38719 Douglas Peck $80.00
38720 EJ USA Inc $30.48
38721 Frontline Maintenance & Serv. $810.00
38722 Gary Vandecar $604.71
38723 Gerald Cisler $552.54
38724 Great Lakes Gravel & Sand $1,004.00
38725 Greenmark Equipment $433.19
     
     
Check Number Vendor Name Check Amount
38726 H.S.V. Redi-Mix $1,766.01
38727 Hall’s Septic $300.00
38728 Hastings Ace Hardware $5.69
38729 Jack Kineman $552.54
38730 Jake Welch $80.00
38731 Kendall Pranshka $276.28
38732 Kent Oil Company, Inc. $174.93
38733 Lakeland Asphalt Corp $326,414.12
38734 Larry Maupin $552.54
38735 Lawrence Barry $270.00
38736 M-43 Auto Body & Mechanical $796.81
38737 MacAllister Rentals $532.21
38738 Mark Weeks $340.00
38739 Maxi Muffler Plus $780.92
38740 MCRCSIP $85.00
38741 Michigan Kenworth $423.44
38742 Northern Concrete Pipe, Inc. $6,780.53
38743 Patricia Wolf $276.28
38744 Pete’s Tools & Repair $250.00
38745 Rex Ferris $90.09
38746 Reynolds Heritage Land $765.00
38747 Robert Baines $65.53
38748 Robert Nagel $552.54
38749 Robert Richardson $80.00
38750 Robert Slocum $552.54
38751 Scott Bond $80.00
38752 Scott Schantz Jr. $30.00
38753 Sherwin Industries Inc $22,185.00
38754 SME Inc. $10,687.13
38755 Spectrum Health – Pennock $359.32
38756 Spencers Towing & Tire, Inc. $224.00
38757 Spotless Auto Lube & Wash $61.95
38758 Stoneco Of Michigan $715.93
38759 Superior Asphalt Inc $1,098.69
38760 Tom Chaffee $131.04
38761 Tractor Supply Company $1,073.59
38762 Van Manen Oil Company Inc. $25,011.86
38763 Verizon Networkfleet, Inc. $2,094.62
38764 Wayne Roush $552.54
38765 Wyoming Asphalt Paving Co $8,999.62
$826,685.28

 

_____________________________________________________________________________

 

Managing Director Bradley Lamberg told the Board that he approved an extension for the Frontline Maintenance contract for Vegetation Removal in Barry Township.

 

 

 

 

 

 

 

Dornbos Sign sent an e-mail explaining due to the rising cost of aluminum that they could not hold their bid prices.

______________________________________________________________________________

 

Margie Cummins and Lynn Denton from Marsh Road were asked to attend the Board Meeting. The Board spoke to them about a cement slab and wall they had installed in our Right of Way.   Margie Cummins is going to supply a copy of the deed that shows land they had purchased and the Road Commission is going to do a survey.  The Board requested that they backfill the side cement wall for safety purposes and no further work to be done at this time.

______________________________________________________________________________

 

Meeting adjourned at 9:50 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary

 

July 10, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present: Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.

 

The agenda for July 10, 2018 was approved.

 

The minutes of June 19, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK            NAME                                                                           AMOUNT

6/28/18              Barry County Road Commission                                  $132,043.49

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

6/19/18

Check Number Vendor Name Check Amount
38650 County Rd Association Self Ins $26,686.51
38651 Todd Wenzel Buick GMC $52,843.80
Sub-Total $79,530.31
06/27/2018
Check Number Vendor Name Check Amount
38652 Todd Wenzel Buick GMC $26,421.90
06/28/2018
Check Number Vendor Name Check Amount
38653 Adam Nieland $30.00
38654 Advantage Plumbing & Drain LLC $900.00
38655 Barbara Sue Hanneman $300.00
38656 Barry County Payroll Account $42.80
38657 Bellevue Stone Products LLC $1,930.31
38658 Bit Mat Products $166,765.82
38659 Blue Care Network $21,157.61
38660 Brad Lamberg $300.01
38661 C Stoddard & Sons Inc. $806.25
38665 Capital One Bank $28,928.57
38666 Carpenter Gravel Inc $298.40
38667 Chris BeBeau BCRC $462.16
38668 City Of Hastings $70.00
38669 Consumers Energy $1,816.87
38670 CSI/GEOTURF, Inc. $450.00
38671 Culligan Water Conditioning $60.60
38672 D & B Heat Transfer Products $625.00
38673 Fidelity Investments $293.38
     
     
Check Number Vendor Name Check Amount
38674 Frontline Maintenance & Serv. $29,255.00
38675 Gary Harps $71.00
38676 Gem Seal $11,032.00
38677 J & H Oil Company $25,860.54
38678 Lakeland Asphalt Corp $204,609.88
38679 Lincoln National Life Ins $170.04
38680 Michael R Kluck & Associates $99.00
38681 Michigan Kenworth $76.06
38682 Northern Concrete Pipe, Inc. $800.96
38683 Pete’s Tools & Repair $4,255.00
38684 Riverside Farms & Trucking LLC $544.45
38685 Rohr Gasoline Equipment, Inc. $63.32
38686 S & M Liquid Tirefill Inc $26,750.67
38687 Sand Man Trucking, Inc. $2,762.00
38688 Spectrum Health – Pennock $216.32
38689 Spencers Towing & Tire, Inc. $450.00
38690 Spotless Auto Lube & Wash $136.40
38691 State Of Michigan $1,680.63
38692 State Wire & Terminal $644.06
38693 Total Funds $71.67
38694 Unum $363.30
38695 Varipro Benefit Administrators $843.00
38696 Wyoming Asphalt Paving Co $15,311.10
38697 Lakeland Asphalt Corp $197,464.64
Sub-Total $748,768.82
Total $854,721.03

_____________________________________________________________________________

 

Motion was made and seconded WHEREAS, the Agaming Street Drain (“Drain”) is a proposed county drain to be located in the Township of Rutland, County of Barry, and to be established pursuant to the Michigan Drain Code, Public Act 40 of 1956, as amended (the “Drain Code”); and

 

WHEREAS, Section 327 of the Drain Code authorizes a county board of road commissioners to file an application with the Drain Commissioner for the laying out and designating of a drainage district if the proposed drain is necessary for the construction or maintenance of any highway to take the surplus water across adjacent lands; and

 

WHEREAS, Section 327 of the Drain Code also authorizes a county board of road commissioners to file a petition with the Drain Commissioner for the locating, establishing and constructing of a drain; and

 

WHEREAS, the establishment and construction of a drain is necessary to address flooding and drainage issues along Agaming Street near Algonquin Lake and West State Road in Section 2, Rutland Township, Barry County, Michigan.

 

NOW, THEREFORE BE IT RESOVLED THAT, the Board of Road Commissioners for the County of Barry does authorize that an application be made in the name of the Barry County Road Commission to lay out and designate a drainage district for the proposed Agaming Street Drain.

 

 

 

 

 

BE IT FURTHER RESOLVED THAT the Chairperson is authorized to execute the necessary application, and upon the establishment of the drainage district, and that upon the execution of an Order Designating the Drainage District, that the Chairperson is authorized to execute a Petition for the Location, Establishment and Construction of the Agaming Street Drain.

 

BE IT FURTHER RESOLVED that the Secretary shall forward to the Barry County Drain Commissioner a copy of this Resolution for the Application for Laying Out and Designating a County Drainage District and, after the execution of an Order Designating the Drainage District, forward a Petition to Locate, Establish and Construct a Drain.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Equipment #900110 – 2000 Chevrolet Pick-up was in an accident and totaled. The following resolution is to approve a replacement vehicle that was purchased on June 27, 2018.

 

Motion was made and seconded to purchase through the MiDeal program one 2018 GMC Sierra 2500 HD Double Cab 4×2 Pick Up Trucks through Todd Wenzel for $26,421.90.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:40 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary

 

June 19, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present: Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.

 

The agenda for June 19, 2018 was approved.

 

The minutes of June 5, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK            NAME                                                                           AMOUNT

6/14/18              Barry County Road Commission                                  $119,627.53

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

6/6/18

Check Number Vendor Name Check Amount
38590 Todd Wenzel Buick GMC $92,744.50
Sub-Total $92,744.50
06/14/2018
Check Number Vendor Name Check Amount
38591 Advantage Plumbing & Drain LLC $1,237.50
38592 B Wild’s Auto Sales & Serv LLC $885.56
38593 Barbara Sue Hanneman $300.00
38594 Bert Keeler $380.00
38595 Bit Mat Products $77,331.79
38596 Brad Lamberg $194.14
38597 Brandy Casey $80.00
38598 Brent Cisler $100.00
38600 Capital One Bank $27,668.18
38601 Carpenter Gravel Inc $169.58
38602 Charles Benedict $552.54
38603 Chris BeBeau $80.00
38604 Chris BeBeau BCRC $309.25
38605 City Of Hastings $633.10
38606 Consumers Energy $16.21
38607 Culligan Water Conditioning $70.70
38608 D & K Truck Company $400.09
38609 Dic Craven $65.53
38610 Douglas Peck $80.00
38611 Gary Vandecar $604.71
38612 Gerald Cisler $552.54
38613 Great Lakes Gravel & Sand $2,931.00
38614 Greenmark Equipment $325.18
38615 H.S.V. Redi-Mix $348.97
38616 Hall’s Septic $300.00
38617 Halliday Sand & Gravel $89,100.00
38618 Hastings Banner $140.16
38619 Herc Rentals $1,376.73
38620 Jack Kineman $552.54
Check Number Vendor Name Check Amount
38621 Jake Welch $80.00
38622 Kendall Pranshka $276.28
38623 Kent County Health Department $32.00
38624 Lakeland Asphalt Corp $559,118.08
38625 Larry Maupin $552.54
38626 Lawrence Barry $270.00
38627 MacAllister Rentals $5,186.00
38628 Mark Weeks $340.00
38629 Michigan Chloride Sales LLC $48,176.73
38630 Patricia Wolf $276.28
38631 Postmaster $194.00
38632 Robert Baines $65.53
38633 Robert Nagel $552.54
38634 Robert Richardson $80.00
38635 Robert Slocum $552.54
38636 S & M Liquid Tirefill Inc $9,172.88
38637 Scott Bond $109.64
38638 Scott Schantz Jr. $30.00
38639 Sherwin Industries Inc $838.10
38640 Spectrum Health – Pennock $72.00
38641 State Wire & Terminal $40.52
38642 Superior Asphalt Inc $321.18
38643 Tom Chaffee $131.04
38644 Tractor Supply Company $1,150.87
38645 Unum $629.30
38646 Valley Truck Parts, Inc $160.10
38647 Verizon Networkfleet, Inc. $701.15
38648 Wayne Roush $552.54
38649 Wyoming Asphalt Paving Co $8,249.64
Sub-Total $844,697.48
Total $937,441.98

______________________________________________________________________________

 

Representative John Bizon who is running for Senate spoke to the Board about the way BCRC operates and our road needs.

______________________________________________________________________________

 

Motion was made and seconded to accept Johnstown Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

Strickland Road approach at Waubascon                   $3,000.00

______________________________________________________________________________

 

Motion was made and seconded to accept Hope Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

The Hope Township Board of Trustees has approved the following new projects in our budget for Hope Township for 2018:

 

Dust Control same application as last year $15,000

Line Painting $750

 

Ackers Point slag seal $2520, Eddy Road slag seal $7000, Waldorf Road slag seal $4200, Walters/Thorpe slag seal $13,402 (cancel previously approved crack seal $2730 on Walters/Thorpe).

 

 

Motion was made and seconded to accept Woodland Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

WHEREAS The excellent maintenance of roads is a matter of pride in the township; and

 

WHEREAS The township residents have approved extra voted millage for road maintenance; and

 

WHEREAS Proper maintenance of both paved and gravel roads is a benefit to our residents;

 

NOW THEREFORE BE IT RESOLVED That the Woodland Township Board hereby directs the Barry County Road Commission to proceed with the following road projects in 2018:

 

Dust control, 2 passes 26% 1000 gal per pass                                    $9,000

 

Extra gravel:

Wellman Road (Davenport to Coats Grove) 1 m 6”                           $22,400

Davenport Road (Martin to Woodland) 2 m 6”                                 $44,800

Hager Road (Coats Grove to Davenport) 1.01 m 6”                          $22,400

 

Approved in 2018

Woodland Road (Coats Grove to Village limit) 2.55 m slag seal      $38,945

Martin Road (Coats Grove to Davenport) 1.00 mi slag seal              $14,000

 

Total                                                                                                    $151,545

______________________________________________________________________________

 

Motion was made and seconded to accept Orangeville Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

At the Orangeville Township Board meeting held at the Township Hall on June 5th, 2018, Trustee Bob Perino made a motion to adopt this Resolution, which motion was seconded by Treasurer Michelle Ritchie.

 

THEREFORE, BE IT HEREBY RESOLVED as follows:

 

To revise 2018-2019 Road Budget dust control allocated amount from $5,000 to $10,885 for cost of 2 applications of dust control, subject to Barry County Road Commission determination of necessity of a second application.

______________________________________________________________________________

 

Rob Richardson, Equipment Superintendent, spoke to the Board about replacing old Pick Up trucks for the flaggers.

 

Motion was made and seconded to purchase through the MiDeal program two 2018 GMC Sierra 2500 HD Double Cab 4×2 Pick Up Trucks through Todd Wenzel for $26,421.90 each.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

Jake Welch, Director of Operation, and Doug Peck, Operations Engineer, spoke to the board about Paving in 2018.

______________________________________________________________________________

 

An Attorney letter in regards to the Bluff Drive Right of Way was discussed. The road is not where it is stated on the plat and a homeowner is trying to build and is being denied permits because it would be in the Right of Way. The Attorney was looking for a letter from us stating we had no intentions of moving the road.

______________________________________________________________________________

 

Commissioner Fiala left the meeting at 8:40 A.M. for an appointment.

______________________________________________________________________________

 

Motion was made and seconded to adopt the 2018 Budget Amendment #1.

 

ROLL CALL: Yeas, Solmes & Dykstra

Nays, None

Motion Carried

Revenues BUDGET Amendment Amended Budget
M.V.H.F. 6,924,518 60,778 6,985,296
Other State Funds 287,987 345,140 633,127
Federal Funds 1,386,297 -424,822 961,475
Critical Bridge 0 0
County Appropriations 11,334 11,334
Township Contributions 1,850,466 87,707 1,938,173
Other Governmental Contributions 0 121,782 121,782
Other Contributions 0 3,160 3,160
Salvage Sales 4,000 1,000 5,000
Miscellaneous Sales 2,000 2,000
Interest Earned 7,000 9,000 16,000
Property Rentals 8,800 8,800
Equipment Rentals 2,500,000 2,500,000
Handling Charges 300 300
Purchase Discounts 1,500 1,500
Gain/Loss Disp. Of Equipment 260,000 -63,602 196,398
Depreciation & Depletion 950,000 950,000
Equipment Retirements 0 219,872 219,872
Installment Leases 0 0
Trade-In Allowances 0 0
Permit Fees 40,000 40,000
Bond Proceeds 0 0
Refunds 100,000 27,947 127,947
Total Revenues 14,334,202 387,962 14,722,164
Expenditures
Primary Construction 0 0
Local Construction 167,000 -167,000 0
Primary Preservation 1,663,923 539,469 2,203,392
Local Preservation 0 514,110 514,110
Primary Routine Maintenance 4,605,000 277,420 4,882,420
Local Routine Maintenance 3,070,000 203,075 3,273,075
Equipment Expense Direct 1,509,126 1,509,126
Equipment Expense Indirect 430,000 430,000
Equipment Expense Operating 290,000 290,000
Distributive Expense 1,423,121 1,423,121
Administrative Expense 555,000 555,000
Capital Expense 1,203,829 672,266 1,876,095
Note Payments 434,000 434,000
Other Units of Government 0 0
Total Expenditures 15,350,999 2,039,340 17,390,339
Budgeted Net Revenues (Exp) -1,016,797 -1,651,378 -2,668,175
Projected Fund Balance Prior Year 5,239,192 -571,899 4,667,293
Projected Fund Balance 4,222,395 1,999,118

 

 

 

Meeting adjourned at 9:15 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary

 

June 5, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present: Solmes, Fiala, and Managing Director Bradley Lamberg. Dykstra excused.

 

The agenda for June 5, 2018 was approved.

 

The minutes of May 15, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL: Yeas, Solmes & Fiala

Nays, None

Motion Carried

 

CHECK            NAME                                                                           AMOUNT

5/17/18              Barry County Road Commission                                  $111,605.96

5/31/18              Barry County Road Commission                                  $116,141.43

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL: Yeas, Solmes & Fiala

Nays, None

Motion Carried

 

5/17/18

Check Number Vendor Name Check Amount
38510 Advantage Plumbing & Drain LLC $900.00
38511 Barbara Sue Hanneman $300.00
38512 Bellevue Stone Products LLC $1,057.88
38513 Burkey Sales & Service $1,292.45
38516 Capital One Bank $27,789.49
38517 Chris BeBeau BCRC $232.57
38518 Consumers Energy $16.22
38519 Culligan Water Conditioning $30.30
38520 D & B Heat Transfer Products $405.00
38521 F.D. Lake Company $79.57
38522 Floyd’s Electric Service Inc $360.00
38523 Fox Chevrolet Buick $122.62
38524 Gale Briggs Inc. $742.56
38525 H.S.V. Redi-Mix $350.00
38526 Hammersmith Equipment Company $3,823.00
38527 Hastings Ace Hardware $155.56
38528 Hastings Banner $125.44
38529 Herc Rentals $400.84
38530 Ken Ost $144.00
38531 Ketchum Machine Co $812.00
38532 Lakeland Asphalt Corp $326,030.55
38533 Northern Concrete Pipe, Inc. $6,469.24
38534 Riverside Farms & Trucking LLC $298.38
38535 Sherwin Industries Inc $3,673.58
38536 Spectrum Health – Pennock $168.00
38537 Spotless Auto Lube & Wash $136.90
Check Number Vendor Name Check Amount
38538 State Installation & Service $1,001.59
38539 State Wire & Terminal $186.90
38540 The Huntington National Bank $500.00
38541 Tractor Supply Company $87.01
38542 Verizon Networkfleet, Inc. $576.08
38543 Verns Repair & Sport $202.89
38544 Walker, Fluke, & Sheldon PLC $9,100.00
38545 Western Michigan International $137.17
38546 Woodland Auto Body $2,384.10
38547 Wyoming Asphalt Paving Co $6,493.36
Sub-Total $396,585.25
05/18/2018
38548 Todd Wenzel Buick GMC $45,925.30
05/25/2018
38549 Todd Wenzel Buick GMC $79,258.78
05/29/2018
38550 Todd Wenzel Buick GMC $137,679.90
05/31/2018
Check Number Vendor Name Check Amount
38551 Action Traffic Maintenance Inc $35,049.95
38552 Adams Remco Inc $400.59
38553 Advantage Plumbing & Drain LLC $200.00
38554 AT&T $238.92
38555 Barbara Sue Hanneman $300.00
38556 Blue Care Network $17,971.59
38557 C Stoddard & Sons Inc. $2,310.00
38558 Capital One Bank $32,526.97
38559 Chris BeBeau BCRC $240.08
38560 Consumers Energy $2,527.47
38561 CSI/GEOTURF, Inc. $1,885.00
38562 Culligan Water Conditioning $403.90
38563 D & K Truck Company $392,205.00
38564 F.G. Cheney Limestone Company $1,972.25
38565 Grant’s Woodshop Inc. $1,250.00
38566 Halliday Sand & Gravel $104,940.00
38567 Hastings Ace Hardware $91.65
38568 Ken Ost $186.00
38569 Lakeland Asphalt Corp $270,017.98
38570 Lincoln National Life Ins $170.04
38571 MacAllister Rentals $5,186.00
38572 Michigan Chloride Sales LLC $6,498.15
38573 Northern Concrete Pipe, Inc. $100.00
38574 Petersen Oil Inc $23,075.00
38575 Randy Roush $71.00
38576 S & M Liquid Tirefill Inc $602.04
38577 Scott Bond $82.43
38578 Scott Civil Engineering Co $1,390.00
38579 SME Inc. $6,674.25
38580 Spectrum Health – Pennock $521.96
38581 Spotless Auto Lube & Wash $142.40
38582 State Of Michigan $2,050.55
38583 Superior Asphalt Inc $1,036.68
38584 The Daltons Inc. $4,600.00
38585 United Bank $454.92
38586 Varipro Benefit Administrators $843.00
38587 Wyoming Asphalt Paving Co $2,772.42
38588 X-Cel Chemical Spec Co $316.00
38589 Todd Wenzel Buick GMC $46,851.20
Sub-Total $968,155.39
Total $1,627,604.62

 

 

Motion was made and seconded to request reimbursement in the amount of $10,000.00 for payment made during the period of July 1, 2017 through June 30, 2018 to a licensed professional engineer employed by this Commission, in accordance with Sec. 12(2) of Act 51.

 

ROLL CALL: Yeas, Fiala & Solmes

Nays, None

Motion Carried

______________________________________________________________________________

 

Pick-up bids were opened on May 24, 2018 at 10:30 A.M.

 

#600080 – 2017 GMC ½ ton Crew Cab Pickup

Nancy McLean                       $29,005.00

 

#600010 – 2017 GMC ¾ ton Crew Cab SLE Pickup

National Vehicle Warehouse  $41,300.00

Brent Cisler                             $45,011.00 – high bidder on choice #2 so this goes to NVW

 

#600020 – 2017 GMC ¾ ton Crew Cab SLE Pickup

Gary Truxton                          $41,005.00

 

#100120 – 2017 GMC ¾ ton Crew Cab SLE Pickup

National Vehicle Warehouse  $41,300.00

 

#100140 – 2017 GMC ¾ ton Crew Cab SLE Pickup

National Vehicle Warehouse  $41,300.00

 

#100150 – 2017 GMC ¾ ton Crew Cab SLE Pickup

National Vehicle Warehouse  $41,300.00

Eugene Anderson                   $41,226.00

Brent Cisler                             $45,011.00 – high bidder on choice #2 so this goes to NVW

 

#200100 – 2017 GMC ¾ ton Crew Cab SLE Pickup

Brent Cisler                             $45,001.00 – choice #2

 

#200170 – 2017 GMC 1 ton Crew Cab SLE Pickup

David J Pierce                         $46,564.00

David Solmes                          $46,500.00

Cory Hamilton                        $45,300.00

Brent Cisler                             $46,001.00 – 1st choice – not high bidder.

Gary Truxton                          $42,225.17

 

Motion was made and seconded to accept $28,500 from National Vehicle Wholesale for the #600080 – 2017 GMC ½ ton Crew Cab pick-up that was sold and then the buyer called and said they would not be purchasing it.

 

ROLL CALL: Yeas, Solmes & Fiala

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to change the Board Meeting of July 3, 2018 to July 10, 2018 and the Board meeting of July 17, 2018 to July 24, 2018.

 

ROLL CALL: Yeas, Solmes & Fiala

Nays, None

Motion Carried

 

 

 

 

 

The Board after adjournment went to the County on Whole Board Meeting to present the 2017 Annual Report.

______________________________________________________________________________

 

Meeting adjourned at 8:30 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary

 

May 15, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present: Solmes, Fiala, Dykstra, and Managing Director Bradley Lamberg.

 

The agenda for May 15, 2018 was approved.

 

The minutes of May 1, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK            NAME                                                                           AMOUNT

5/3/18                Barry County Road Commission                                  $115,993.43

 

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

5/3/18

Check Number Vendor Name Check Amount
38458 AIS Construction Equip Corp $11,245.00
38459 Barbara Sue Hanneman $300.00
38460 Bellevue Stone Products LLC $4,528.06
38461 Bert Keeler $380.00
38462 Brad Lamberg $80.00
38463 Brandy Casey $80.00
38466 Capital One Bank $21,418.11
38467 Charles Benedict $552.54
38468 Chris BeBeau $80.00
38469 City Of Hastings $711.82
38470 Consumers Energy $3,217.27
38471 Culligan Water Conditioning $40.40
38472 Dic Craven $65.53
38473 Douglas Peck $80.00
38474 F.D. Lake Company $225.09
38475 Frontline Maintenance & Serv. $28,650.00
38476 Gary Vandecar $604.71
38477 Gerald Cisler $552.54
38478 Hall’s Septic $300.00
38479 Hastings Ace Hardware $42.56
38480 Herc Rentals $1,576.73
38481 Ira Peake and Sons $1,620.00
38482 J-Ad Graphics, Inc. $698.00
38483 Jack Kineman $552.54
38484 Jake Welch $80.00
38485 Kendall Pranshka $276.28
     
     
Check Number Vendor Name Check Amount
38486 Kent Oil Company, Inc. $91.46
38487 Lakeland Asphalt Corp $434,422.67
38488 Larry Maupin $552.54
38489 Lawrence Barry $270.00
38490 Mark Weeks $340.00
38491 Northwood Printers LLC $274.22
38492 Patricia Wolf $276.28
38493 Riverside Farms & Trucking LLC $796.03
38494 Robert Baines $65.53
38495 Robert Nagel $552.54
38496 Robert Richardson $80.00
38497 Robert Slocum $552.54
38498 Scott Bond $80.00
38499 Scott Civil Engineering Co $340.00
38500 Scott Schantz Jr. $30.00
38501 Spectrum Health – Pennock $132.32
38502 Spotless Auto Lube & Wash $68.45
38503 State Wire & Terminal $261.87
38504 Superior Asphalt Inc $250.00
38505 Tom Chaffee $131.04
38506 Van Manen Oil Company Inc. $23,606.15
38507 Varipro Benefit Administrators $843.00
38508 Wayne Roush $552.54
Sub-Total $542,526.36
5/8/18
38509 MCRCSIP $190,172.00
Sub-Total $190,172.00
Total $732,698.36

_____________________________________________________________________________

 

Motion was made and seconded to accept Thornapple Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

Project                                                                                    Township Funding

Dust Control                                                                                    $15,100

 

This amount is to cover two (2) separate standard dust control applications to all Thornapple Township gravel roads except for the gravel sections of Moe Road. Dust control to be applied at the convenience of the Barry County Road Commissions (BCRC). Moe Road will receive three (3) double applications of dust control (also applied at the discretion of the BCRC).

 

*Of this $15,100 amount, $2,100 will come from a Special Assessment to the residents of Moe Road to fund two (2) of the three (3) double applications of dust control.

 

 

 

 

 

 

 

Motion was made and seconded to accept Orangeville Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

Following information will review and authorize repairs and improvements as noted during our meetings with your office. Orangeville Township board of trustees have reviewed and approved the projected repairs as a public hearing March 27, 2018.

 

Road expense approved 2018

Lewis Road                 0.59 Mile                     Slag Seal                     $8,260.00

Lindsey Road             1.02 Mile                     Slag Seal                     $14,280.00

Marsh Road                2.0 Mile                       Crack Seal                   $7,000.00

Miller Road                 0.78 Mile                     1.5” Overlay                $27,885.00 – BCRC

Miller Road                 0.91 Mile                     1.5” Overlay                $32,532.00 – BCRC

Pine Lake Road          3.52 Mile                     HMA Rut repair/seal   $65,706.00 – BCRC

Rook Road                  0.26 Mile                     Slag Seal                     $3,640.00

Saddler Road              1.48 Mile                     Edge & Slag Seal        $28,179.00 pre-approved 2017

  1. Boulter Road 0.5 Mile Slag Seal                     $7,318.00

Wildwood Road         2.78 Mile                     Slag Seal                     $49,535.00 pre-approved 2017

Bever Road                 2.04 Mile                     Slag Seal                     $28,560.00 pre-approved 2017

Wildwood Road         0.37 Mile                     Slag Seal                     $3,296.00

9 Mile/Damon Roads  0.63 Mile                     Slag Seal                     $8,820.00 pre-approved 2017

$158,888.00

Saddler Road – reduction from pre-approved $30,407 – Corey Drive increased to $13,991.

Subdivisions: Recommendations

Corey Drive                0.57 Mile                     Slag Seal                     $13,991.00 pre-approved 2017

Orangeville Street       0.28 Mile                     Slag Seal                     $5,040.00

 

Pavement Markings – Center & Edge Line                                        $360.00

Anticipated Dust Control subject to bids (2 applications)                 $5,000.00

Gravel Applications; Alternating Years                                              $5,000.00

$188,279.00

______________________________________________________________________________

 

Motion was made and seconded to accept Assyria Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

The Board has approved funds for our regular dust control

______________________________________________________________________________

 

Motion was made and seconded to accept Castleton Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

Our Board approved a single pass on all our gravel roads for this year.

______________________________________________________________________________

 

Meeting adjourned at 9:30 A.M.

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary

 

May 1, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present: Solmes, Fiala, Dykstra, and Managing Director Bradley Lamberg.

 

The agenda for May 1, 2018 was approved.

 

The minutes of April 12, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK            NAME                                                                           AMOUNT

4/19/18              Barry County Road Commission                                  $101,363.99

 

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

4/19/18

Check Number Vendor Name Check Amount
38426 Advantage Plumbing & Drain LLC $425.00
38427 Andrew Stoneburner $10.00
38428 Barbara Sue Hanneman $300.00
38429 Barry County Land Info Service $312.50
38430 Battle Creek Health Systems, $280.80
38431 Blue Care Network $17,971.59
38432 Burkey Sales & Service $236.47
38435 Capital One Bank $19,837.07
38436 Consumers Energy $56.92
38437 County Road Association $435.50
38438 Culligan Water Conditioning $35.35
38439 Diesel Injection Service LLC $400.00
38440 Frontline Maintenance & Serv. $2,415.00
38441 Geiger Printers $577.76
38442 H.S.V. Redi-Mix $400.00
38443 Harvey Commodities $10.00
38444 Hastings Ace Hardware $34.84
38445 Hastings Banner $71.68
38446 Jamar Technologies, Inc. $13,463.00
38447 Kent Oil Company, Inc. $2,587.98
38448 Lakeland Asphalt Corp $2,574.34
38449 Lincoln National Life Ins $170.04
38450 Michigan Kenworth $72.86
38451 SME Inc. $6,800.00
38452 Spectrum Health – Pennock $42.00
38453 St. Regis Culvert Inc $5,630.40
     
     
Check Number Vendor Name Check Amount
38454 Superior Asphalt Inc $250.00
38455 Tractor Supply Company $39.98
38456 Unique Paving Material Corp $157.13
38457 Verns Repair & Sport $89.98
Total $75,688.19

 

_____________________________________________________________________________

 

Motion was made and seconded to authorize Chairman Solmes and Vice-Chairman Fiala to sign the Michigan Department of Transportation contract for the 2018 Pavement Marking – Control Section STL84900, Job Number 200088A, Project 1800(527), CFDA No. 20.205, Contract Number 18-5171.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

_____________________________________________________________________________

 

Motion was made and seconded to accept Irving Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

Robertson Road Segment: North of Parmalee to Private Road Slag Seal                 $3,818

McCann & Irving Segment: McCann Road Primary to W. State Road Slag             $11,620

McCann & Irving Segment: Rutland Twp. Line N & W to Thornapple Twp Slag    $16,380

Woodruff Road Segment: W. State to Township Line Slag Seal                              $3,990

Harris Creek Road Segment: Parmalee Road to 108th St Slag Seal                           $14,140

Wood School Segment: West State to Eckert Road Slag Seal                                  $76,580

Willitts & Hammond: Woodruff Road N & E to Carlton Twp Edge/Full Slag         $14,280

Woodruff Segment: W. State to Hammond Road Edge & Full Slag Seal                $21,134

Parmalee Road Robertson Road to Solomon Road 2.03 miles                                  $145,143 BCRC

Buehler Road: Sisson to Eckert Road Edge & Full Slag Seal 1.62 Miles                  $30,845

Subdivision: Ethel Drive off 607 – Barnum Road                                                    $1,820

Pavement Marking (Centerline Paint)                                                             $333

Dust Control                                                                                                               $16,500

2018 Road Costs                    $356,583         Barry County Road Commission Underwriting Utilizing Gas Tax Funds -$145,143

$211,440

2019 Repairs TBD in 2018:

Fighter Road Segment: Sisson Road to Village Limits Slag Seal                              $7,636

Wood School Road Segment: Eckert Road to Kent County Line Slag Seal             $7,280

Grange Road Segment: W. State to Wood School Slag Seal                                     $35,980

Ethel Drive off 607 – Barnum Road Slag Seal                                                          $12,764

Total                                        $275,100

 

______________________________________________________________________________

 

Motion was made and seconded, WHEREAS, the County Road Commission for Barry County has four bridges that are in need of repair/replacement due to their poor physical condition. The bridges in order of priority are:

 

  • SN 566 – Barger Rd over Mud Creek, Replacement
  • SN 571 – McCann Rd over Thornapple River, Preventative Maintenance
  • SN 570 – McCann Rd over Thornapple Raceway, Replacement
  • SN 13954 – Jordan Rd over Little Thornapple River, Replacement

 

 

WHEREAS, the County Road Commission for Barry County has reviewed the applications requesting funds for the construction cost of replacing said bridges. Furthermore, the County Road Commission of Barry County understands that they:

 

  • Must pay five percent of the as-bid construction cost and the entire cost of all engineering services and right of way.
  • Must agree to have sufficient funds to pay their share of the costs for construction in fiscal year 2021.

 

NOW, THEREFORE, BE IT RESOLVED that the County Road Commission for Barry County hereby approves the filing of the said application with the Michigan Department of Transportation requesting funds through their local bridge program for the repair/replacement of the four bridges. Further that we are actively seeking their participation in the repair/replacement of the bridges

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded BE IT RESOLVED BY the Board of County Road Commissioners of Barry County,

 

WHEREAS Barry County, Michigan, is a political subdivision within the State of Michigan with an official emergency operations plan in compliance with Section 19 of the Emergency Management Act, 1976 PA 390, MCL30,419, as amended.

 

WHEREAS, Barry County, sustained severe losses of major proportions brought on by intense rain coinciding with snow melt resulting in the following conditions: fallen trees, washouts, water over roads causing road closures, culvert damage, and road deterioration.

 

WHEREAS, County Board of Road Commissioners certifies that the municipal Emergency Operations Plan was implemented by the Emergency Management at the onset of the disaster at 10:00 A.M. February 21, 2018 and all applicable disaster relief forces identified therein were exhausted.

 

WHEREAS, as a direct result of the disaster, public damage and expenditures were extraordinary and place an unreasonably great financial burden on Barry County totaling over $99,000.00.

 

NOW, THEREFORE BE IT RESOLVED THAT County Board of Road Commissioners requests the Governor authorize a grant to Barry County from the State Disaster Contingency Fund pursuant to Section 19 of the Emergency Management Act, 1976 PA390, MCL 30.419, as amended.

 

FURTHERMORE, Chris BeBeau, Accounting Manager, is authorized to execute for and in behalf of Barry County the application for financial assistance and to provide to the State any information required for that purpose.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:20 A.M.

 

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary

 

April 12, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present: Solmes, Fiala, Dykstra, and Managing Director Bradley Lamberg.

 

The agenda for April 12, 2018 was approved.

 

The minutes of March 22, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK            NAME                                                                           AMOUNT

3/22/18              Barry County Road Commission                                   $93,091.62

4/5/18                Barry County Road Commission                                 $89,760.14

 

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

3/22/18

Check Number Vendor Name Check Amount
38340 Adam Nieland $100.00
38341 Advantage Plumbing & Drain LLC $637.50
38342 Barbara Sue Hanneman $300.00
38343 Barry County Payroll Account $35.70
38344 Blue Care Network $18,427.97
38345 C Stoddard & Sons Inc. $150.00
38348 Capital One Bank $44,746.92
38349 Consumers Energy $11,202.40
38350 Culligan Water Conditioning $35.35
38351 F.D. Lake Company $249.75
38352 Frontline Maintenance & Serv. $14,050.00
38353 Hammersmith Equipment Company $126.00
38354 Hastings Ace Hardware $14.49
38355 IRS – Taxes $137.70
38356 Judy Lancaster $25.00
38357 L & S Service $3,984.08
38358 Lakeland Asphalt Corp $706.50
38359 Lincoln National Life Ins $170.04
38360 Michelle Kappen $50.00
38361 Morgan Electrical Services Inc $40,125.00
38362 Neopost USA Inc. $571.67
38363 Pressure Connections Corp $37.71
38364 Spectrum Health – Pennock $168.32
38365 Spotless Auto Lube & Wash $10.00
38366 State Of Michigan $56,774.42
38367 State Wire & Terminal $282.35
     
     
Check Number Vendor Name Check Amount
38368 Unum $314.65
38369 Varipro Benefit Administrators $843.00
38370 Weller Truck Parts $1.97
Sub-Total $194,278.49
04/05/2018
Check Number Vendor Name Check Amount
38371 Barbara Sue Hanneman $300.00
38372 Bert Keeler $380.00
38373 Brad Lamberg $80.00
38374 Brandy Casey $80.00
38375 Brian Doninni $30.00
38376 C & N Supply $39.00
38379 Capital One Bank $22,030.73
38380 Charles Benedict $552.54
38381 Chris BeBeau $80.00
38382 Chris BeBeau BCRC $149.79
38383 City Of Hastings $1,026.70
38384 Consumers Energy $410.17
38385 CSI/GEOTURF, Inc. $7,842.00
38386 Culligan Water Conditioning $35.35
38387 D R Painting Inc. $1,698.14
38388 Detroit Salt Company LLC $25,905.24
38389 Dic Craven $65.53
38390 Douglas Peck $80.00
38391 Floyd’s Electric Service Inc $245.00
38392 Gary Vandecar $604.71
38393 Gerald Cisler $552.54
38394 Hastings Ace Hardware $50.37
38395 Jack Kineman $552.54
38396 Jake Welch $80.00
38397 Kendall Pranshka $276.28
38398 Kent Oil Company, Inc. $668.57
38399 Kraai Wedd Drilling $100.00
38400 Lakeland Asphalt Corp $724.50
38401 Larry Maupin $604.71
38402 Lawrence Barry $270.00
38403 Mark Weeks $340.00
38404 Michigan Turbo $545.00
38405 Networkfleet, Inc. $3,154.95
38406 Patricia Wolf $276.28
38407 Robert Baines $65.53
38408 Robert Nagel $552.54
38409 Robert Richardson $80.00
38410 Robert Slocum $552.54
38411 Rohr Gasoline Equipment, Inc. $629.24
38412 Scott Bond $80.00
38413 Scott Schantz Jr. $30.00
38414 Spectrum Health – Pennock $720.32
38415 Spotless Auto Lube & Wash $130.40
38416 St. Regis Culvert Inc $7,680.75
38417 State Of Michigan $48.78
38418 State Wire & Terminal $387.10
     
     
Check Number Vendor Name Check Amount
38419 Superior Asphalt Inc $10,000.00
38420 Tom Chaffee $131.04
38421 Verns Repair & Sport $975.96
38422 Wayne Roush $552.54
38423 William Johnston $19.80
38424 Woodland Auto Body $2,610.98
38425 X-Cel Chemical Spec Co $468.48
Sub-Total $95,546.64
Total $289,825.13

 

_____________________________________________________________________________

 

Jake Welch, Director of Operations, and Doug Peck, Operations Engineer, were at the meeting.

 

Mike Powers spoke to the Board about Bay Pointe expansion. A discussion was had about sidewalk and pedestrian crossings. Joe Farley and Joel Kapteyn who live near Bay Point were also at the Board Meeting. Mr. Farley would like the sidewalk to be on the East side of the Road. Mr. Farley also would like to save his Oak Tree from being cut down for the sidewalk.   Mr. Powers said they will abide with the decision of the Board. Mr. Powers also stated that they could work around the Oak Tree. A discussion was had about having two pedestrian crossings within 200-300’ of each other and the safety of the pedestrians with the traffic.

 

Motion was made to have a single pedestrian crossing and to put the sidewalk wherever Mr. Powers and Mr. Farley could agree to have one. The Motion was not seconded.

 

Motion was made and seconded to approve having a sidewalk on the West side of Marsh Road and a single pedestrian crossing. Bay Point is to work with the BCRC Engineering Department for the best place to put the sidewalk.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

_____________________________________________________________________________

 

Dave DeHaan from Walker, Fluke, and Sheldon, PLC presented to the Board the 2017 Financial Report. Dave DeHaan reported that the Barry County Road Commission received an unmodified opinion or a “clean” opinion for the audit ending December 31, 2017. This is considered the best or highest level the Road Commission could receive.

 

Motion was made and seconded to accept the 2017 Financial Report.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded authorizing Chairman Solmes to sign the 2017 Act 51 report.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

 

Motion was made and seconded to accept Maple Grove Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

The regular monthly meeting of the Maple Grove Township Board was held on March 7, 2018 with four board members present and one absent.

 

The following motion was made by Ginger Cole supported by Larry Hook to authorize the Barry County Road Commission to make improvements as suggested for the following projects for a total township expense of $59,122.

 

Cloverdale Road                     Edge & Full Slag Seal                         BCRC

2 miles Guy Road to Eaton County Line

Maple Grove Road                 Edge & Full Slag Seal                         BCRC

.18 miles Assyria Road to M-66

Cloverdale Road                     Slag Seal                                             $14,000

1 Mile Guy Road to M-66

Barryville Road                       Crack Seal                                           $3,500

1 Mile Lawrence Road to Bivens Road

Butler Road                            1.5 HMA Overlay & Slag Seal           BCRC

3.01 Miles M-66 Hwy to Eaton County Line

Clark Road                              Edge & Full Slag Seal                         $38,461

2.02 Miles Cloverdale Road to M-79 Hwy

Total Anticipated Paved Road Repairs                                              $55,961

 

Pavement Markings for Barryville Road, Castleton Township to Maple Grove Road; and

Bivens Road, Assyria Road to M-66 for a total                                 $3,161

 

Total 2018 Improvements                                                                   $59,122

 

Once again we as a board appreciate the fine work of the Barry County Road Commission and thank you for your progressive thinking that allows us to make repairs free of charge.

______________________________________________________________________________

 

Motion was made and seconded to accept Prairieville Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

Prairieville Township approved the following funds at the Budget Hearing on March 14, 2018:

 

The Prairieville Township 4 Year Plan Road Repair Recommendations:

 

2018 – $493,304

2019 – $28,161

2020 – $12,340

2021 – $28,823

 

Township payment each year will be $140,657.

 

 

 

 

 

 

 

 

 

Motion was made and seconded to accept Johnstown Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

WHEREAS, the following is a formal record of action taken by the governing body of Johnstown Township (the “Municipality”) with respect to the annual budget adoption for April 1, 2018 to March 31, 2019 to allocate to road repairs and the resolution is hereby adopted:

 

NOW, THEREFORE, BE IT RESOLVED that: Johnstown Township has adopted and approved the following road repairs in Johnstown Township to be completed by the Barry County Road Commission:

Per

Road Name                 Road Segment                                           Recommendation             Twp Cost

Hickory Road             Bridge project to North Ave.              Crack Seal                   $1,855.00

Lacey Road                 Bridge project to North Ave.              Crack Seal                   $8,715.00

Mud Lake Road          Hutchinson Rd East to Twp Line       Crack Seal                   $7,035.00

Pifer Road                   M-37 Hwy to Twp Line                      Crack Seal                   $8,820.00

Hutchinson Road        Lacey Rd to Fruin Rd                         Edge/Full Slag Seal     $29,893.00

Baseline Road             Wabascon Rd East to Twp Line         1.5 HMA Overlay

& Slag Seal                 $73,644.00

Bristol Road

and Winans Road     M-37 Hwy to Hutchinson Rd             Crack Seal                   $6,300.00

Bristol Road                Banfield Rd to M-37 Hwy                 Edge/Full Slag Seal     $26,466.00

Mill Lake Road           M-37 Hwy to Mill Dr                         Slag Seal                     $4,480.00

Baseline Road             Hutchinson Rd to Wabascon Rd        Crack Seal                   $3,535.00

Strickland Road          Hutchinson Rd to Wabascon Rd        Edge/Full Slag Seal     $21,515.00

Pavement Markings    Per Listing less above slag seals          Per attached listings    $3,294.00

Dust Control               Est. Cost for 2 applications                 20.15 mi Single

10.75 mi Double         $12,000.00

Total                                                                                                                            $207,552.00

 

ALSO, BE IT RESOLVED FURTHER: That the authorized signor of the Municipality be, Sheri Babcock, and is hereby, authorized and directed to execute the Plan on behalf of the Municipality;

 

The foregoing resolution offered by Board member Warren and supported by Board Member Powell to be adopted.

______________________________________________________________________________

 

Bids were opened at 10:30 A.M. on April 10, 2018

 

Agricultural Lease 2019 – 2023

 

BIDDER                                              Pit                                   Per acre/year          

 

Derrick Hammond                              Drakes Pit                        $186.00

 

Frederic L. Halbert                             Drakes Pit                          $166.50

 

Larry Ferris                                         Drakes Pit                        $125.00

 

Motion was made and seconded to award the Agricultural Lease bid to Derrick Hammond.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

Bituminous Mixtures

 

Bid Items Units Wyoming Asphalt Lakeland Asphalt Michigan Paving & Materials Reith Riley
36A Picked up at the plant ton $46.00 $46.00 $52.50 $55.00
Trucking to NW quadrant ton $7.00 $10.00 $9.25 NO BID
Trucking to NE quadrant ton $7.00 $10.00 $11.25 NO BID
Trucking to SW quadrant ton $7.50 $10.00 $7.50 NO BID
Trucking to SE quadrant ton $7.50 $10.00 $9.25 NO BID
Min. 6 Hr Charge
for Floboy

 

Motion was made and seconded to award the Bituminous Mixtures bid to all bidders and purchase in the best interest of the Barry County Road Commission.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Crack Sealing Blocks

 

Bid Items Units Surface Coatings Auburn Hills, MI Sherwin Industries, Inc. Milwaukee, WI K-Tech Specialty Coatings South Bend, IN P & T Products Inc Sandusky, OH
Crafco Fiber #34250 PF III lb   $0.4930    
#34244 lb   $0.4530    
#34221 lb   $0.4230    
#34211 lb   $0.4030    
#43518 lb   $0.3830    
KT-3405 lb     $0.4900  
Dura-Fill 3405 lb       $0.4490
RP 3405 Virgin lb $0.4700      
RPAsphalt Rubber Mod lb $0.4500      
RP Polyfiber Firm lb $0.5050      

 

Motion was made and seconded to award the Crack Sealing Block bid to all bidders and purchase in the best interest of the Barry County Road Commission.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

Culverts

 

 

Bid Items Units Contech ES Jensen Bridge Cadillac Culvert Haviland Drainage St. Regis Culvert Advanced Drainage Northern Concrete Core and Main
12″ 16ga CMP – 2oz Zinc-Galv ft $7.50 $6.24 $6.24 NO BID $6.30 NO BID NO BID $6.43
12″x12″ Band 2oz Zinc-Galv ea $10.98 $10.92 $10.00 NO BID $10.45 NO BID NO BID $10.30
15″ 16ga CMP – Aluminized ea $9.98 $9.25 $8.30 NO BID $8.95 NO BID NO BID $8.56
15″X12″ Band – Aluminized ea $15.10 $16.18 $14.15 NO BID $14.80 NO BID NO BID $14.60
18″ 16ga CMP – Aluminized ea $12.75 $11.15 $10.46 NO BID $11.20 NO BID NO BID $10.75
18″X24″ Band – Aluminized ea $19.25 $22.30 $18.35 NO BID $22.40 NO BID NO BID $18.90
24″ 14ga CMP – Aluminized ea $20.15 $14.77 $17.30 NO BID $17.88 NO BID NO BID $17.83
24″X24″ Band – Aluminized ea $30.25 $29.54 $24.30 NO BID $35.70 NO BID NO BID $25.05
12″ SLCPP ea NO BID NO BID NO BID $4.33 NO BID $4.30 NO BID $4.30
12″ SLCPP – Split Coupler ea NO BID NO BID NO BID $5.92 NO BID $5.50 NO BID $5.50
15″ SLCPP ea NO BID NO BID NO BID $5.65 NO BID $5.80 NO BID $5.80
15″ SLCPP – Split Coupler ea NO BID NO BID NO BID $8.49 NO BID $8.45 NO BID $8.45
18″ SLCPP ea NO BID NO BID NO BID $8.59 NO BID $8.40 NO BID $8.40
18″ SLCPP – Split Coupler ea NO BID NO BID NO BID $11.13 NO BID $11.85 NO BID $11.85
24″ SLCPP ea NO BID NO BID NO BID $13.50 NO BID $15.00 NO BID $15.00
24″ SLCPP – Split Coupler ea NO BID NO BID NO BID $17.37 NO BID $20.50 NO BID $20.50
Concrete Class III                
12″ ft             $9.60 $9.60
15″ ft             $12.21 $12.21
18″ ft             $15.21 $15.21
24″ ft             $22.62 $22.62
SLCPP 12″ X 30′ ea NO BID NO BID NO BID $4.33 NO BID $4.30 NO BID $4.30
Core & Main – Price based on full Load – Add 10% for partial Loads
Northern Concrete – Truck load only – Add 10% for partial Loads.
Jenson Bridge – Prices good for 60 days. Terms 1% 10 Days, Net 30
Cadillac Culvert – Prices firm for 60 days. Prices for full truckload. Terms 1% 10 Days, Net 30
St. Regis – Prices firm for 30 days from bid date.
Advance Drain – No Freight if P.U. – No Freight for orders > %5,000 -$300 for $2,500 to $4,999 – $500 < $2,500
Contech – Prices good for 90 days, subject to changes in raw mat cost. Full truckload or $300 freight.

 

Motion was made and seconded to award the Culvert bid to Haviland Drainage for Plastic Culvert, Galvanized and Aluminized Culvert to Cadillac Culvert and Concrete Culvert in the best interest of the Barry County Road Commission.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

Dust Control

 

Michigan S & M
Chloride Liquid
Sales, LLC Tire Fill, Inc.
Mineral Well Brine Mineral Well Brine
Min % dust palliative 26.0%(W/V) 14.80%
Calcium Chloride 19.0% (W/V) 2.90%
Magnesium Chloride 3.0% (W/V) 2.90%
Other: 0.9% (W/V) 0.19%
Sodium Chloride Max 5.0% (W/V) 9.61%
Specific gravity 1.27 1.23
Notes 9,500 gal min load
Net 30
Assyria No Bid $0.1050
Barry No Bid $0.1200
Carlton No Bid $0.1300
Castleton $0.1730 $0.1400
Hope $0.1730 $0.1400
Irving $0.1730 $0.1400
Johnstown No Bid $0.1400
Orangeville $0.1730 $0.1400
Prairieville No Bid $0.1300
Thornapple $0.1730 $0.1400
Woodland $0.1730 $0.1400
Yankee Springs No Bid $0.1300

 

 

Motion was made and seconded to award the Dust Control bid to all bidders and purchase in the best interest of the Township.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

_________________________________________________________________________________________

 

Pavement Markings

 

Bidders                                               4” White Line            4” Yellow Line           Total

PK Contracting                                   $17,200.00                  $17,200.00                  $34,400.00

M & M Pavement Marking                 $16,000.00                  $16,000.00                  $32,000.00

Michigan Pavement Markings            $16,000.00                  $16,000.00                  $32,000.00

RS Contracting, Inc.                           $22,000.00                  $22,000.00                  $44,000.00

 

Motion was made and seconded to table the Pavement Marking bid until Federal Aid Pavement Marking bid is completed.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

 

 

Scraper Blades

 

Bid Items Units Winter Eq. Willoughby, OH Michigan CAT Lansing, MI Nordik Blades Asbestos, QC St. Regis Charlotte, MI Truck & Trailer Dutton, MI
3/4″x8″x72″                  SCRAPER BLADES   PU or Del. PU or Del Delivered PU or Del PU or Del
  Dbl bvl Alt   Prices    
QTY: 250-500            
3 Months ea $85.48 $87.04 $92.69 $91.20 $98.30
6 Months ea $85.48 $87.04 $94.43   $98.30
12 Months ea $85.48 $87.04 $96.19   $98.30
QTY: 500-1000            
3 Months ea $85.48 $87.04 $90.54 $91.20 $97.37
6 Months ea $85.48 $87.04 $92.28   $97.37
12 Months ea $85.48 $87.04 $94.01   $97.37
QTY: 1000-1500            
3 Months ea $85.48 $87.04 $87.59 $91.20 $96.90
6 Months ea $85.48 $87.04 $89.22   $96.90
12 Months ea $85.48 $87.04 $90.88   $96.90
QTY: 1500-2000            
3 Months ea $85.48 $87.04 $84.83 $91.20 $96.43
6 Months ea $85.48 $87.04 $86.41   $96.43
12 Months ea $85.48 $87.04 $88.01   $96.43
Bid Items Units Winter Eq. Willoughby, OH Michigan CAT Lansing, MI Nordik Blades Asbestos, QC St. Regis Charlotte, MI Truck & Trailer Dutton, MI
3/4″x8″x72″                 SERRATED BLADES   3-4 wk del   SINGLE    
      BEVEL    
QTY: 0-250            
3 Months ea $97.97 $102.30 $107.69 $115.80 $93.81
6 Months ea $97.97 $102.30 $109.72   $93.81
12 Months ea $97.97 $102.30 $111.79   $93.81
QTY: 250-500            
3 Months ea $97.97 $102.30 $104.69 $115.80 $92.91
6 Months ea $97.97 $102.30 $106.66   $92.91
12 Months ea $97.97 $102.30 $108.67   $92.91
             
             
             
             
QTY: 500-1000            
3 Months ea $97.97 $102.30 $101.68 $115.80 $92.47
6 Months ea $97.97 $102.30 $103.60   $92.47
12 Months ea $97.97 $102.30 $105.54   $92.47
QTY: 1000-1500            
3 Months ea $97.97 $102.30 $99.53 $115.80 $92.02
6 Months ea $97.97 $102.30 $101.40   $92.02
12 Months ea $97.97 $102.30 $103.31   $92.02
Bid Items Units Winter Eq. Willoughby, OH Michigan CAT Lansing, MI Nordik Blades Asbestos, QC St. Regis Charlotte, MI Truck & Trailer Dutton, MI
3/4″x8″x84″                         GRADER BLADES            
           
QTY: 1-50            
3 Months ea $129.34 $100.43 $108.14 $106.40 $110.67
6 Months ea $129.34 $100.43 $110.17   $110.67
12 Months ea $129.34 $100.43 $112.23   $110.67
QTY: 50-100            
3 Months ea $129.34 $100.43 $105.69 $106.40 $109.61
6 Months ea $129.34 $100.43 $107.66   $109.61
12 Months ea $129.34 $100.43 $109.67   $109.61
QTY: 100 – 500            
3 Months ea $129.34 $100.43 $102.19 $106.40 $109.09
6 Months ea $129.34 $100.43 $104.09   $109.09
12 Months ea $129.34 $100.43 $106.03   $109.09
QTY: 500-1000            
3 Months ea $129.34 $100.43 $98.97 $106.40 $108.56
6 Months ea $129.34 $100.43 $100.81   $108.56
12 Months ea $129.34 $100.43 $102.68   $108.56
Winter Eq – Quoted Heat Treated Double Bevel as an alternative
Winter Eq. – $120 delivery charge on less than 50 blade orders
St Regis – Prices Firm for 30 days from Bid Date

 

 

Motion was made and seconded to award the Scraper Blade bid to Michigan Cat.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

Signs

 

Bid Items Units Osburn Associates Inc. Dornbos Signs, Inc Rathco Supply Hall Signs Lightle Enterp.
R1-1 Stop – 30″ ea $21.95 $22.76 $24.76 $27.66 $28.50
R1-1 Stop – 36″ ea $34.92 $33.00 $35.57 $40.75 $41.50
R1-2 Yield – 36″ ea $17.46 $17.87 $18.43 $22.76 $21.83
R2-1 Speed Limit – 24″x30″ ea $19.40 $19.85 $20.95 $22.28 $24.25
W Series Warning – 30″ B on Y ea $24.24 $24.81 $26.19 $31.39 $30.31
W Series Warning – 36″ B on Y ea $34.92 $35.73 $37.71 $42.28 $43.65
W1 (6 or 7) T. Arrow – 48″x24″ ea $31.04 $31.76 $33.52 $38.88 $38.80
W1-8 Chevron – 18″x24″ ea $11.64 $11.91 $12.57 $14.17 $14.55
W3-1 Stop Ahead Symbol – 30″ ea $24.88 $27.24 $28.92 $36.40 $32.35
W3-1 Stop Ahead Symbol – 36″ ea $35.82 $39.16 $41.94 $49.43 $46.95
W13-1 Adv. Speed – 18″x18″ ea $8.96 $8.93 $9.45 $11.09 $10.91
Road Name Blank – 9″x24″ ea $12.36 $9.23 No Bid $12.77 $10.46
Road Name Blank – 9″x30″ ea $15.45 $11.56 No Bid $15.23 $13.07
Road Name Blank – 9″x36″ ea $18.54 $13.84 No Bid $17.86 $15.68
Road Name Blank – 9″x42″ ea $21.59 $16.17 No Bid $20.32 $18.30

 

Motion was made and seconded to award the Traffic Control Sign bid to Dornbos Signs.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

 

Meeting adjourned at 9:40 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary