Chairman Solmes called the regular meeting of the Barry County Road Commission to order at the Road Commission’s Board Room at 7:30 A.M.
Members present: Solmes, Fiala, James, and Managing Director Jake Welch.
The agenda for December 29, 2023 was approved.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the minutes of December 5, 2023 as printed.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve payroll for payment.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
12/7//23 Barry County Road Commission $126,685.47
12/21/23 Barry County Road Commission $134,606.29
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to approve the bills for payment.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
12/7/23
| Check Number | Vendor Name | Check Amount |
| 45595 | Aaron Boeske | $356.20 |
| 45596 | Advantage Plumbing & Drain LLC | $707.00 |
| 45597 | Barbara Sue Hanneman | $400.00 |
| 45598 | Behrens LTD | $78.00 |
| 45599 | Bert Keeler | $380.00 |
| 45600 | Black Gold Holdings LLC | $133.25 |
| 45601 | Brad Lamberg | $80.00 |
| 45602 | Brandy Casey | $553.38 |
| 45603 | Brian Donnini | $185.00 |
| 45604 | Brian Heath | $76.60 |
| 45606 | Capital One Bank | $17,717.45 |
| 45607 | Catherine Slocum | $276.28 |
| 45608 | Charles Benedict | $552.54 |
| 45609 | Chris BeBeau | $140.44 |
| 45610 | Chris BeBeau BCRC | $919.62 |
| 45611 | City Of Hastings | $816.20 |
| 45612 | County Road Association | $396.00 |
| 45613 | David Liddell | $80.00 |
| 45614 | Dylan Kennedy | $80.00 |
| 45615 | F.D. Lake Company | $94.15 |
| 45616 | Frontline Maintenance & Serv. | $45,080.00 |
| 45617 | Gary Vandecar | $604.71 |
| 45618 | Hastings Ace Hardware | $283.92 |
| 45619 | Hastings Banner | $205.20 |
| Check Number | Vendor Name | Check Amount |
| 45620 | Hastings Pro Auto Service LLC | $702.24 |
| 45621 | J & H Oil Company | $30,227.64 |
| 45622 | Jake Welch | $347.68 |
| 45623 | Joshua McConnon | $77.09 |
| 45624 | Kendall Pranshka | $276.28 |
| 45625 | Ketchum Machine Co | $158.00 |
| 45626 | Kimball Midwest | $474.82 |
| 45627 | Lakeland Asphalt Corp | $637.36 |
| 45628 | Larry Maupin | $552.54 |
| 45629 | LJ Fluid Power Inc | $80.00 |
| 45630 | Mark Weeks | $340.00 |
| 45631 | Murray’s Asphalt Mtnc LLC | $1,800.00 |
| 45632 | Patricia Wolf | $276.28 |
| 45633 | Priority Health | $19,490.50 |
| 45634 | Purity Cylinder Gases Inc | $421.27 |
| 45635 | Rieth-Riley Construction Co | $327.75 |
| 45636 | Rob Garrett | $213.13 |
| 45637 | Robert Nagel | $276.28 |
| 45638 | Scott Bond | $175.39 |
| 45639 | Scott Schantz Jr. | $80.00 |
| 45640 | State Of Michigan | $5.93 |
| 45641 | Steensma Lawn & Power Equipment | $88.20 |
| 45642 | Tom Chaffee | $42.33 |
| 45643 | Tractor Supply Company | $57.94 |
| 45644 | Truck & Trailer Specialties | $23,383.00 |
| 45645 | UniFirst Corporation | $416.69 |
| 45646 | Varipro Benefit Administrators | $233.95 |
| 45647 | Verizon | $2,360.60 |
| 45648 | Wayne Roush | $276.28 |
| 45649 | Welton’s Heating & Cooling | $4,715.00 |
| 45650 | Yellow Rose Transport, Inc. | $159,516.64 |
| Sub-Total | $318,226.75 | |
| 12/21/2023 | ||
| 45651 | Allegan County Road Commission | $200.00 |
| 45652 | APEC | $7,200.00 |
| 45653 | Barbara Sue Hanneman | $400.00 |
| 45654 | Ben Byle | $254.52 |
| 45655 | Brandy Casey | $342.70 |
| 45656 | Brian Donnini | $24.36 |
| 45659 | Capital One Bank | $18,274.04 |
| 45660 | Carpenter Gravel Inc | $344.14 |
| 45661 | Charlton Park | $15,074.63 |
| 45662 | Chris BeBeau | $708.32 |
| 45663 | Consumers Energy | $5,378.91 |
| 45664 | Corewell Health Occupational | $875.00 |
| 45665 | Culligan Water Conditioning | $74.75 |
| 45666 | Dylan Kennedy | $33.92 |
| 45667 | Frank M Fiala | $999.53 |
| 45668 | Frontline Maintenance & Serv. | $69,485.00 |
| 45669 | Granger | $173.88 |
| 45670 | Great Lakes Cleaning Systems | $8,390.00 |
| 45671 | Harold Marcus Limited | $1,000.00 |
| 45672 | Hastings Ace Hardware | $218.17 |
| 45673 | Huizinga Rebuilding And Truck | $704.03 |
| Check Number | Vendor Name | Check Amount |
| 45674 | Jake Welch | $152.20 |
| 45675 | Joshua McConnon | $37.25 |
| 45676 | Kimball Midwest | $2,883.54 |
| 45677 | Lakeland Asphalt Corp | $5,451.04 |
| 45678 | Leaping Lizards | $240.00 |
| 45679 | Lincoln National Life Ins | $190.41 |
| 45680 | Loomis, Ewert, Parsley, Davis | $129.50 |
| 45681 | Luke Selby | $88.00 |
| 45682 | MCRCSIP | $1,035.00 |
| 45683 | Murray’s Asphalt Mtnc LLC | $1,500.00 |
| 45684 | Purity Cylinder Gases Inc | $963.10 |
| 45685 | Quadient Finance USA Inc | $81.27 |
| 45686 | Rex Ferris | $389.55 |
| 45687 | Ridderman Oil | $23,840.00 |
| 45688 | S & M Liquid Tirefill Inc | $1,299.93 |
| 45689 | SME Inc. | $2,068.25 |
| 45690 | State Of Michigan | $1,296.96 |
| 45691 | Steensma Lawn & Power Equipment | $96.60 |
| 45692 | Superior Asphalt Inc | $300.00 |
| 45693 | UniFirst Corporation | $691.76 |
| 45694 | Unum | $456.75 |
| 45695 | Verns Repair & Sport | $1,023.97 |
| 45696 | Yellow Rose Transport, Inc. | $7,171.85 |
| Sub-Total | $181,542.83 | |
| 12/28/2023 | ||
| 45697 | Barbara Sue Hanneman | $200.00 |
| 45698 | Barry County | $664.40 |
| 45701 | Capital One Bank | $19,485.25 |
| 45702 | Carleton Equipment Co | $341.63 |
| 45703 | Chris BeBeau BCRC | $256.50 |
| 45704 | Complete Auto Glass | $300.00 |
| 45705 | David Daniels | $40.00 |
| 45706 | Floyd’s Electric Service Inc | $160.00 |
| 45707 | H.S.V. Redi-Mix | $250.15 |
| 45708 | Hastings Ace Hardware | $82.55 |
| 45709 | Lakeland Asphalt Corp | $740.90 |
| 45710 | Murray’s Asphalt Mtnc LLC | $1,500.00 |
| 45711 | Purity Cylinder Gases Inc | $226.95 |
| 45712 | River City Reproductions | $1,040.00 |
| 45713 | Superior Asphalt Inc | $2,790.00 |
| 45714 | The Reminder | $181.44 |
| 45715 | UniFirst Corporation | $189.99 |
| Sub-Total | $28,449.76 | |
| Total | $528,219.34 |
______________________________________________________________________________
The 2024 Budget Public Hearing was opened up to the public at 7:35 A.M.
The Public Hearing was closed at 7:37 A.M.
Motion was made by Commissioner James and seconded to adopt the 2024 Budget as presented.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
| Revenues | BUDGET |
| M.V.H.F. | 9,994,796 |
| Other State Funds | 0 |
| Federal Funds | 0 |
| Critical Bridge | 0 |
| County Appropriations | 11,334 |
| Township Contributions | 2,273,440 |
| Other Governmental Contributions | 1,093,940 |
| Other Contributions | 0 |
| Salvage Sales | 6,000 |
| Miscellaneous Sales | 2,000 |
| Interest Earned | 150,000 |
| Property Rentals | 9,800 |
| Equipment Rentals | 3,292,259 |
| Handling Charges | 600 |
| Purchase Discounts | 1,000 |
| Gain/Loss Disp. Of Equipment | 574,066 |
| Depreciation & Depletion | 1,140,000 |
| Equipment Retirements | 0 |
| Installment Leases | 0 |
| Trade-In Allowances | 0 |
| Permit Fees | 65,000 |
| Bond Proceeds | 0 |
| Refunds | 120,000 |
| Total Revenues | 18,734,235 |
| Expenditures | |
| Primary Construction | 0 |
| Local Construction | 0 |
| Primary Preservation | 189,679 |
| Local Preservation | 112,728 |
| Primary Routine Maintenance | 4,892,254 |
| Local Routine Maintenance | 6,105,790 |
| Equipment Expense Direct | 1,719,397 |
| Equipment Expense Indirect | 598,446 |
| Equipment Expense Operating | 656,433 |
| Distributive Expense | 1,630,809 |
| Administrative Expense | 732,199 |
| Capital Expense | 1,539,000 |
| Note Payments | 557,500 |
| Other Units of Government | 0 |
| Total Expenditures | 18,734,235 |
| Budgeted Net Revenues (Exp) | 0 |
| Projected Fund Balance Prior Year | 3,194,365 |
| Projected Fund Balance | 3,194,365 |
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to adopt the 2023 Budget Amendment #2.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
| Amended | |||||
| Revenues | BUDGET | Amendment | Budget | ||
| M.V.H.F. | 9,714,241 | 362,609 | 10,076,850 | ||
| Other State Funds | 0 | 0 | |||
| Federal Funds | 783,678 | -17,516 | 766,162 | ||
| Critical Bridge | 368,125 | -59,755 | 308,370 | ||
| County Appropriations | 11,334 | 11,334 | |||
| Township Contributions | 2,619,909 | -829,872 | 1,790,037 | ||
| Other Governmental Contributions | 752,178 | 531,108 | 1,283,286 | ||
| Other Contributions | 600 | 523,423 | 524,023 | ||
| Salvage Sales | 8,000 | 11,731 | 19,731 | ||
| Miscellaneous Sales | 2,000 | 1,739 | 3,739 | ||
| Interest Earned | 150,000 | 48,742 | 198,742 | ||
| Property Rentals | 80,213 | 7,872 | 88,085 | ||
| Equipment Rentals | 3,114,700 | 4,654 | 3,119,354 | ||
| Handling Charges | 520 | -270 | 250 | ||
| Purchase Discounts | 1,000 | 189 | 1,189 | ||
| Gain/Loss Disp. Of Equipment | 113,181 | 128,237 | 241,418 | ||
| Depreciation & Depletion | 967,000 | 179,454 | 1,146,454 | ||
| Equipment Retirements | 0 | 258,885 | 258,885 | ||
| Installment Leases | 0 | 0 | |||
| Trade-In Allowances | 0 | 8,533 | 8,533 | ||
| Permit Fees | 65,000 | -16,000 | 49,000 | ||
| Bond Proceeds | 0 | 0 | |||
| Refunds | 120,000 | -53,432 | 66,568 | ||
| Total Revenues | 18,871,679 | 1,090,331 | 19,962,010 | ||
| Expenditures | |||||
| Primary Construction | 0 | 0 | |||
| Local Construction | 0 | 0 | |||
| Primary Preservation | 578,985 | -41,285 | 537,700 | ||
| Local Preservation | 765,509 | 157,823 | 923,332 | ||
| Primary Routine Maintenance | 3,215,943 | -300,194 | 2,915,749 | ||
| Local Routine Maintenance | 6,065,276 | -30,308 | 6,034,968 | ||
| Equipment Expense Direct | 1,731,106 | 527,082 | 2,258,188 | ||
| Equipment Expense Indirect | 591,350 | 183,366 | 774,716 | ||
| Equipment Expense Operating | 590,000 | -108,172 | 481,828 | ||
| Distributive Expense | 1,639,343 | -1,639,343 | 0 | ||
| Administrative Expense | 789,000 | -39,548 | 749,452 | ||
| Capital Expense | 1,980,000 | 255,201 | 2,235,201 | ||
| Note Payments | 542,500 | -4,166 | 538,334 | ||
| Other Units of Government | 0 | 0 | |||
| Total Expenditures | 18,489,012 | -1,039,544 | 17,449,468 | ||
| Budgeted Net Revenues (Exp) | 382,667 | 2,129,875 | 2,512,542 | ||
| Projected Fund Balance Prior Year | 2,811,698 | 0 | 2,811,698 | ||
| Projected Fund Balance | 3,194,365 | 2,129,875 | 5,324,240 |
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded authorizing the purchase of a FMJ470 Broce Broom for $109,534.00 from AIS Construction Equipment through the MiDeal program.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Discussion was had regarding cost sharing by the Road Commission on Special Assessment Districts (SAD) for subdivision road work. Mr. Welch reminded the Board that in general, currently the Road Commission covers the cost of design engineering, construction engineering, inspection, and testing. Discussion was had regarding the Road Commission also contributing the cost of the asphalt removal (milling) of the old asphalt on SAD projects where that work item applies. The Board agreed that as funds are available additional contribution covering costs that would be borne by the BCRC if a road were ever to be deemed too expensive to maintain and be turned back to a gravel surface is reasonable and within the Managing Director’s
______________________________________________________________________________
Motion was made by Commissioner James and seconded
WHEREAS, the Barry County Road Commission recognizes the value in selling their Federal-Aid dollars;
WHEREAS. The Barry County Road Commission plans on selling Federal-Aid in the amount of $2,012,000, or amount as adjusted by Local Agency Programs at MDOT, for 2026.
NOW THEREFORE BE IT RESOLVED that the Board of County Road Commissioners for Barry County agree to begin negotiations with potential Road Commission buyers of Federal-Aid dollars for the 2026 construction season.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
The Board reviewed the Township Presentation that will be given to the Townships during their individual meetings held in January 2024.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to adopt the Non-Association PTO Policy and place it in the policy book
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to set a bid date of January 18, 2024 @ 11:00 A.M. for exterior window replacements in the Garage.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Strategic Planning Goal #3 – External Communication Report was presented to the Board and reviewed.
______________________________________________________________________________
Motion was made by Commissioner Fiala and seconded to cancel the Board Meetings of January 2, 2024 and January 16, 2024 and replace them with January 9, 2024 and January 23, 2024.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Agaming Drive Drainage District Assessment amount to BCRC was reviewed. Jake Welch, Managing Director, is to speak to the Drain Commissioner, Jim Dull, and offer to pay what Rutland Township is paying or to invite Mr. Dull to a Board Meeting.
______________________________________________________________________________
The Board acknowledge the donation from the Pierce Cedar Creek Institute of $2,000.
______________________________________________________________________________
Scott Schantz, Equipment Superintendent, spoke to the Board about the roof repair needed on the Sign Shop and the Museum. BCRC acquired three quotes:
Affordable Metal LLC – $96,400
Quality Roofing & Construction Inc. – $138,160
Dutch Brothers Construction, LLC – $54,770
Motion was made by Commissioner Fiala and seconded to accept the low quote of $54,770 from Dutch Brothers.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 10:22 A.M.
________________________________ __________________________________
Secretary Chairman
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