The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.
Members present: Solmes, Fiala, James, and Managing Director Bradley Lamberg.
The agenda for May 16, 2023 was approved.
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Motion was made by Commissioner Fiala and seconded to approve the minutes of May 2, 2023 as printed.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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Motion was made by Commissioner Fiala and seconded to approve payroll for payment.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
CHECK NAME AMOUNT
5/11/23 Barry County Road Commission $139,589.38
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Motion was made by Commissioner Fiala and seconded to approve the bills for payment.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
5/04/23
| Check Number | Vendor Name | Check Amount |
| 44857 | Antrim County Road Commission | $460,000.00 |
| 5/11/2023 | ||
| 44858 | AAA Sling Ind Supply, Inc | $128.48 |
| 44859 | Alta Construction Equipment | $30,956.00 |
| 44860 | APEC | $1,075.00 |
| 44861 | Barbara Sue Hanneman | $400.00 |
| 44862 | Bert Keeler | $380.00 |
| 44863 | Black Gold Holdings LLC | $910.53 |
| 44864 | Brad Lamberg | $211.60 |
| 44865 | Brandy Casey | $80.00 |
| 44866 | Brian Donnini | $80.00 |
| 44870 | Capital One Bank | $40,731.81 |
| 44871 | Catherine Slocum | $276.28 |
| 44872 | Charles Benedict | $552.54 |
| 44873 | Chris BeBeau | $80.00 |
| 44874 | City Of Hastings | $762.42 |
| 44875 | Consumers Energy | $18.34 |
| 44876 | Corewell Health Occupational | $534.00 |
| 44877 | Creekside Optical | $80.00 |
| 44878 | David Liddell | $80.00 |
| 44879 | Dylan Kennedy | $80.00 |
| 44880 | Floyd’s Electric Service Inc | $295.00 |
| 44881 | Frontline Maintenance & Serv. | $45,080.00 |
| Check Number | Vendor Name | Check Amount |
| 44882 | Gary Vandecar | $604.71 |
| 44883 | Granger | $112.32 |
| 44884 | H.S.V. Redi-Mix | $1,876.56 |
| 44885 | Hastings Ace Hardware | $100.43 |
| 44886 | Hastings Banner | $300.00 |
| 44887 | J & H Oil Company | $28,570.12 |
| 44888 | Jake Welch | $80.00 |
| 44889 | Ken Ost | $577.50 |
| 44890 | Kendall Pranshka | $276.28 |
| 44891 | Lakeland Asphalt Corp | $1,216.44 |
| 44892 | Larry Maupin | $552.54 |
| 44893 | Lawrence Barry | $270.00 |
| 44894 | Leaping Lizards | $120.00 |
| 44895 | M-43 Auto Body & Mechanical | $1,541.17 |
| 44896 | Mark Weeks | $340.00 |
| 44897 | MCRCSIP | $1,000.00 |
| 44898 | Michigan Pavement Markings LLC | $31,208.93 |
| 44899 | Patricia Wolf | $276.28 |
| 44900 | Purity Cylinder Gases Inc | $254.10 |
| 44901 | Robert Nagel | $276.28 |
| 44902 | Sandhills Global | $585.00 |
| 44903 | Scott Bond | $80.00 |
| 44904 | The Reminder | $201.60 |
| 44905 | Tom Chaffee | $42.33 |
| 44906 | Tractor Supply Company | $287.97 |
| 44907 | UniFirst Corporation | $502.52 |
| 44908 | Varipro Benefit Administrators | $233.95 |
| 44909 | Warner Norcross & Judd LLP | $637.50 |
| 44910 | Wayne Roush | $276.28 |
| 44911 | Woodland Auto Body | $4,191.93 |
| 44912 | Wyoming Asphalt Paving Co | $1,266.18 |
| Sub-Total | $200,650.92 | |
| Total | $660,650.92 |
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Randy Buiter spoke to the Board about Graham Road. There has been an increase in truck traffic with at least 150 trucks a week from one company, Ship Trucks, and then other trucks as well. He wanted a “No Thru Truck” sign put on Graham Road. The Board spoke to Mr. Buiter about the issues with stopping trucks going down a primary road that is designed to handle traffic. Jake Welch, Assistant Managing Director, explained that he has called Ship Trucks and spoke to them about this issue and asked if they could send part of the trucks on a different route.
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Motion was made by Commissioners Fiala and seconded to request reimbursement in the amount of $10,000.00 for payment made during the period of July 1, 2022 through June 30, 2023 to a licensed professional engineer employed by this Commission, in accordance with Sec. 12(2) of Act 51.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Motion was made by Commissioner James and seconded to set a Public Hearing for making Little Pine Lake Road a Natural Beauty Road. The Public hearing to be set for June 6, 2023 or June 20, 2023 contingent to the availability of the Hope Township Hall.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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Motion was made by Commissioner Fiala and seconded as to the following,
WHEREAS, the Duncan Lake No. 2 Drain (“Drain”) is a county drain located in Barry County, Thornapple Township, Michigan, established under the Michigan Drain Code, Public Act 40 of 1956, as amended (“Drain Code”), and under the jurisdiction of the Drain Commissioner; and
WHEREAS, the Road Commission filed a petition dated August 20, 2019, seeking maintenance and improvement of the Drain; and
WHEREAS, a Board of Determination issued an Order of Necessity on December 17, 2019 finding the proposed project (“Drain Project”) necessary and conducive to the public health, convenience, and welfare; and
WHEREAS, as part of the Drain Project, the Drain Commissioner intends to repair and replace portions of the Drain within the road right-of-way of Noffke Drive within Thornapple Township; and
WHEREAS, Thornapple Township desires to repave portions of the Noffke Drive not included within the Drain Project (the “Road Project”) and has completed the special assessment process for initiating a public improvement project and has established a special assessment district pursuant to the Michigan Public Improvements Act 188 of 1954, as amended; and
WHEREAS, the Road Commission has agreed to construct the Road Project on behalf of Thornapple Township; and
WHEREAS, in an effort to minimize disruptions to its residents, reduce duplicative costs and to take advantage of coordination of construction and financing, Thornapple Township and the Drain Commissioner desire to coordinate the Drain Project and the Road Project; and
WHEREAS, Section 431 of the Drain Code provides that the Drain Commissioner may contract or make arrangements with public corporations for the purpose of expanding any drainage project provided the costs of such expanded drain project borne by the Drainage District not be in excess of the amounts which can be attributed solely to drainage and flood control; and
WHEREAS, the Municipal Partnership Act, Public Act 258 of 2011, as amended, authorizes the parties to enter into a joint endeavor to operate, maintain, repair, service, improve and replace portions of the Drain in the Drainage District; and
WHEREAS, pursuant to the authority cited herein, the Parties are willing to coordinate the Drain Project and Road Project upon the terms and conditions set forth in an intergovernmental agreement between the Duncan Lake No. 2 Drain Drainage District, Thornapple Township and Barry County Road Commission, attached as Exhibit A.
NOW, THEREFORE BE IT RESOLVED THAT, the Board of Barry County Road Commissioners does approve the intergovernmental agreement between the Duncan Lake No. 2 Drain Drainage District, Thornapple Township and Barry County Road Commission, attached as Exhibit A.
BE IT FURTHER RESOLVED THAT the Managing Director is authorized to execute said agreement.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
Exhibit A in the Board Minutes Letter, and Petitions file.
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Motion was made by Commissioner Fiala and seconded to authorize management to sign an agreement with SME that lists the fees for the services in 2023.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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The 2022 Paser Ratings for County Road Commissions for Federal Eligible Centerline Miles was discussed. Barry County is #2 for the largest percentage of good ranking and #1 for the least percentage of poor ranking.
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Motion was made by Commissioner James and seconded that on May 26, 2023 Jake Welch will become the Acting Manager Director and Brad Lamberg will take an advisory role.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
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Bids were opened for the Caterpillar Excavator on May 11, 2023 – there were no bids.
Scott Schantz, Equipment Superintendent, spoke to the Board about the Caterpillar Excavator. Scott said there was a problem with the wording on the bid documents so the wording was going to be fixed and re-bid.
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Motion was made by Commissioner Fiala and seconded to accept the Baltimore Township Resolution for Road work.
ROLL CALL: Yeas, Solmes, Fiala, & James
Nays, None
Motion Carried
Moved by J. Ypma, supported by C. VanSyckle, to approve a 4-year contract in the amount of $60,000 per year to the Barry County Road Commission.
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Meeting adjourned at 8:50 A.M.
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Secretary Chairman
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