The regular meeting of the Barry County Road Commission was called to order via phone meeting (allowed by the Executive Order of the Governor due to COVID 19) at 7:30 A.M. by Chairman Solmes. A telephone number with a meeting ID # was supplied to the Commissioners and the public via our website, Facebook, and posted at our gate at our location so all could participate.
Members present: Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.
The agenda for May 19, 2020 was approved.
The minutes of May 5, 2020 were approved as printed.
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Motion was made and seconded to approve payroll for payment.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
CHECK NAME AMOUNT
5/14/20 Barry County Road Commission $102,766.46
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Motion was made and seconded to approve the bills for payment.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
5/14/20
| Check Number | Vendor Name | Check Amount |
| 41136 | Adam Nieland | $30.00 |
| 41137 | Bert Keeler | $380.00 |
| 41138 | Brad Lamberg | $80.00 |
| 41139 | Brandy Casey | $80.00 |
| 41140 | Brian Donnini | $30.00 |
| 41142 | Capital One Bank | $24,298.25 |
| 41143 | Carleton Equipment Co | $4,578.24 |
| 41144 | Carpenter Gravel Inc | $2,356.68 |
| 41145 | Charles Benedict | $552.54 |
| 41146 | Chris BeBeau | $80.00 |
| 41147 | City Of Hastings | $605.26 |
| 41148 | Consumers Energy | $16.84 |
| 41149 | Culligan Water Conditioning | $73.50 |
| 41150 | Dic Craven | $53.53 |
| 41151 | Douglas Peck | $80.00 |
| 41152 | Gary Vandecar | $604.71 |
| 41153 | Gerald Cisler | $552.54 |
| 41154 | Grand Valley Concrete Products | $3,001.00 |
| 41155 | H.S.V. Redi-Mix | $5,160.55 |
| 41156 | Hall’s Septic | $600.00 |
| 41157 | Hammersmith Equipment Company | $3,025.00 |
| 41158 | Hastings Ace Hardware | $8.49 |
| 41159 | Jack Kineman | $276.28 |
| 41160 | Jake Welch | $80.00 |
| 41161 | Jim Raulston | $92.00 |
| 41162 | Kelly Fuels Inc | $137.18 |
| Check Number | Vendor Name | Check Amount |
| 41163 | Kendall Pranshka | $276.28 |
| 41164 | Lakeland Asphalt Corp | $364,224.79 |
| 41165 | Larry Maupin | $552.54 |
| 41166 | Lawrence Barry | $270.00 |
| 41167 | Lincoln National Life Ins | $211.15 |
| 41168 | Linda Miller | $264.00 |
| 41169 | Mark Weeks | $340.00 |
| 41170 | Patricia Wolf | $276.28 |
| 41171 | Purity Cylinder Gases Inc | $341.27 |
| 41172 | Randy Roush | $64.00 |
| 41173 | Rex Ferris | $84.50 |
| 41174 | Robert Baines | $53.53 |
| 41175 | Robert Nagel | $552.54 |
| 41176 | Robert Richardson | $80.00 |
| 41177 | Robert Slocum | $552.54 |
| 41178 | Scott Bond | $80.00 |
| 41179 | Scott Schantz Jr. | $30.00 |
| 41180 | SME Inc. | $4,952.20 |
| 41181 | St. Regis Culvert Inc | $5,040.00 |
| 41182 | Superior Asphalt Inc | $3,360.00 |
| 41183 | The Huntington National Bank | $500.00 |
| 41184 | Tom Chaffee | $107.04 |
| 41185 | Tractor Supply Company | $59.99 |
| 41186 | Varipro Benefit Administrators | $891.00 |
| 41187 | Walker, Fluke, & Sheldon PLC | $9,000.00 |
| 41188 | Wayne Roush | $276.28 |
| Total | $439,272.52 |
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Motion was made and seconded to request reimbursement in the amount of $10,000.00 for payment made during the period of July 1, 2019 through June 30, 2020 to a licensed professional engineer employed by this Commission, in accordance with Sec. 12(2) of Act 51.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
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Motion was made and seconded to adopt the COVID 19 Preparedness and Response Plan.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
Motion was made and seconded to accept Barry Township Resolution for Road Work.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
At the regular meeting of Barry Township Board, held on May 12, 2020 the following Resolution was adopted.
There came before the board the following matter:
Now THEREFORE BE IT RESOLVED that the Township of Barry hereby agrees to the following road work to be done in 2020. Road work requested: Streets in Delton. Total Cost: $160,084.00. We are requesting to make payments for said roadwork. Payments are as follows:
2020 $40,084.00
2021 $40,000.00
2022 $40,000.00
2023 $40,000.00
Dust Layer: $13,500.00
Motion by Lee Campbell second by Debra Knight to adopt this resolution #20-05.
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Motion was made and seconded to accept Thornapple Township Resolution for Road Work.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
Re: Thornapple Township Road Program for 2019
Project Township Funding
Dust Control $15,000*
This amount is to cover two (2) separate standard dust control applications to all Thornapple Township gravel roads except for the gravel sections of Moe Road. Moe Road will receive three (3) double applications of dust control. All dust control to be applied at the convenience/discretion of the Barry County Road Commission (BCRC).
*Of this $15,000 amount, $2,100** will come from a Special Assessment to the residents of Moe Road to fund two (2) of the three (3) double applications of dust control.
**It is understood that this number could fluctuate dependent of the cost of the dust control product(s) and whether or not a third application is necessary.
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Motion was made and seconded to accept Orangeville Township Resolution for Road Work.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
Orangeville Township Resolution:
England Drive repairs, Trustee Ribble presented 2 options per Barry County Road Commission. Option 1 cost of $23,000, Option 2 cost of $50,000. It was noted that $7,082 was already in the 4-year payment plan budget for England Drive and costs of options would be reduced by that amount.
Motion Trustee Ribble to authorize repave project England Drive north of Marsh Road, 0.41 miles per Option 2 from BCRC. Total cost of approximately $43,000.
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Motion was made and seconded to accept Village of Middleville Resolution for Road Work.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
Approved to chip seal the following streets:
Minsthre Drive 933’ x 26’ = 24,258 sqft
Oak Meadow Drive 2160’ x 27’ = 58,320 sqft
Towne Center Drive 2013’ x 38’ = 76,494 sqft
Lloyd Court 1265’ x 26’ = 32,890 sqft with a 70 ft cul-de-sac
Oak Wind Court 309’ x 25’ = 7,725 sqft with a 68 ft cul-de-sac
Oak Brook Court 280’ x 25’ = 7,000 sqft
Oak Hill Court 684’ x 25’ = 17,100 sqft with a 68 ft cul-de-sac
Also the start point for west main would be just west of Russell heading west to Robin Street. When you cross M-37 I will leave up to you guys on the stop and start points. I know at some point this summer MDOT will be resurfacing M-37 through Middleville. To my understanding this will include all intersection to the break points.
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The Board discussed the cost of the sand and sand bags being supplied by the Barry County Road Commission for residents that high water is threatening their structures.
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Jake Welch, Director of Operations, spoke to the Board about timber harvesting in the Doster Pit. The BCRC is having a contractor crush gravel this year in Doster Pit and there are trees in the way that need to be removed. There are also Walnut trees that every 10 – 15 years we thin out. Mark Bishop with Quality Forest Management took bids on the sale of the Hardwood and Walnut trees.
Bidder Hardwood Trees Walnut Trees
Buskirk Lumber $1,950 $8,250
SanInocencio Timber Products $3,000 $11,200
Motion was made and seconded to award Timber Harvesting in the Doster Pit to SanInocencio Timber Products as high bidder.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
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Meeting adjourned at 8:15 A.M.
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Secretary Chairman
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