December 30, 2019 | Barry County Road Commission

The special meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

Members present: Solmes and Fiala. Dykstra excused.

The agenda for December 30, 2019 was approved.

The minutes of December 17, 2019 were approved as printed.

______________________________________________________________________________

Motion was made and seconded to approve payroll for payment.

ROLL CALL: Yeas, Solmes & Fiala

Nays, None

Motion Carried

CHECK NAME AMOUNT

12/26/19 Barry County Road Commission $105,493.84

______________________________________________________________________________

Motion was made and seconded to approve the bills for payment.

ROLL CALL: Yeas, Solmes & Fiala

Nays, None

Motion Carried

12/26/19

Check Number	Vendor Name	Check Amount
40685	Accurate Truck & Field Service	$3,594.65
40686	Advantage Plumbing & Drain LLC	$500.00
40687	Barbara Sue Hanneman	$300.00
40688	Barry County Payroll Account	$27.60
40689	Brian Donnini	$100.00
40690	Burkey Glass	$1,608.12
40694	Capital One Bank	$14,585.08
40695	Compass Minerals America	$47,313.88
40696	Consumers Energy	$6,031.65
40697	D & K Truck Company	$32.07
40698	Frank M Fiala	$973.82
40699	Frontline Maintenance & Serv.	$20,618.10
40700	Hastings Ace Hardware	$25.16
40701	Hubbard Supply Company	$76.00
40702	IRS – Taxes	$436.05
40703	Jason O. Morgan	$25.00
40704	JX Enterprises, Inc.	$266.98
40705	Lakeland Asphalt Corp	$104.50
40706	Luke Selby	$64.00
40707	Matthew Peake	$181.05
40708	Milbocker & Sons Inc	$29,531.00
40709	Overhead Door Co	$969.63
40710	Rob Garrett	$341.97
40711	Spectrum Health – Pennock	$356.00
40712	Spotless Auto Lube & Wash	$69.95
40713	State Of Michigan	$12,084.51


Check Number	Vendor Name	Check Amount
40714	Superior Asphalt Inc	$7,059.20
40715	Total Funds	$255.55
40716	Verizon Networkfleet, Inc.	$2,027.65
40717	Verns Repair & Sport	$481.23
		$150,040.40

_____________________________________________________________________________

Motion was made and seconded to adopt the 2019 Budget Amendment #3.

ROLL CALL: Yeas, Solmes & Fiala

Nays, None

Motion Carried


			Amended
Revenues	BUDGET	Amendment	Budget
M.V.H.F.	7,746,125	247,305	7,993,430
Other State Funds	459,497	89,664	549,161
Federal Funds	1,179,011	-1,179,011	0
Critical Bridge	0	482,842	482,842
County Appropriations	11,334		11,334
Township Contributions	1,596,623	-321,263	1,275,360
Other Governmental Contributions	47,787	-4,723	43,064
Other Contributions	3,634	2,347	5,981
Salvage Sales	5,000	1,364	6,364
Miscellaneous Sales	1,250	400	1,650
Interest Earned	8,150	1,532	9,682
Property Rentals	19,450		19,450
Equipment Rentals	2,874,000	-22,245	2,851,755
Handling Charges	300		300
Purchase Discounts	1,000	150	1,150
Gain/Loss Disp. Of Equipment	388,280	-300,453	87,827
Depreciation & Depletion	1,150,000	4,395	1,154,395
Equipment Retirements	0	300,454	300,454
Installment Leases	0		0
Trade-In Allowances	0		0
Permit Fees	40,000	5,820	45,820
Bond Proceeds	0		0
Refunds	147,985	710	148,695
Total Revenues	15,679,426	-690,712	14,988,714

Expenditures
Primary Construction	30,000	85,000	115,000
Local Construction	0		0
Primary Preservation	3,500	5,000	8,500
Local Preservation	567,160	-129,440	437,720
Primary Routine Maintenance	2,054,246	411,632	2,465,878
Local Routine Maintenance	4,878,325	810,589	5,688,914
Equipment Expense Direct	1,922,710	359,708	2,282,418
Equipment Expense Indirect	537,511	107,624	645,135
Equipment Expense Operating	400,000	-13,500	386,500
Distributive Expense	1,885,369	-1,885,369	0
Administrative Expense	520,000	10,000	530,000
Capital Expense	1,672,441	5,737	1,678,178
Note Payments	477,000	25,417	502,417
Other Units of Government	1,630	13,370	15,000
Total Expenditures	14,949,892	-194,232	14,755,660

Budgeted Net Revenues (Exp)	729,534	-496,480	233,054
Projected Fund Balance Prior Year	1,796,318		1,796,318
Projected Fund Balance	2,525,852		2,029,372

The 2020 Budget Public Hearing was opened up to the public at 7:45 A.M.

The Public Hearing was closed at 7:55 A.M.

Motion was made and seconded to adopt the 2020 Budget as presented.

ROLL CALL: Yeas, Solmes & Fiala

Nays, None

Motion Carried

Revenues	BUDGET
M.V.H.F.	8,185,821
Other State Funds	0
Federal Funds	2,215,932
Critical Bridge	0
County Appropriations	11,334
Township Contributions	2,136,252
Other Governmental Contributions	0
Other Contributions	0
Salvage Sales	5,000
Miscellaneous Sales	2,000
Interest Earned	6,000
Property Rentals	9,300
Equipment Rentals	2,800,000
Handling Charges	300
Purchase Discounts	1,200
Gain/Loss Disp. Of Equipment	385,000
Depreciation & Depletion	1,150,000
Equipment Retirements	0
Installment Leases	0
Trade-In Allowances	0
Permit Fees	40,000
Bond Proceeds	0
OPEB Reimbursement	80,450
Refunds	100,000
Total Revenues	17,128,589

Expenditures
Primary Construction	1,425,000
Local Construction	0
Primary Preservation	850,000
Local Preservation	70,000
Primary Routine Maintenance	4,094,605
Local Routine Maintenance	4,435,823
Equipment Expense Direct	2,050,000
Equipment Expense Indirect	550,000
Equipment Expense Operating	380,000
Distributive Expense	1,132,615
Administrative Expense	530,000
Capital Expense	1,141,546
Note Payments	469,000
Other Units of Government	0
Total Expenditures	17,128,589

Budgeted Net Revenues (Exp)	0
Projected Fund Balance Prior Year	2,471,663
Projected Fund Balance	2,471,663

Motion was made and seconded to authorize Chairman Solmes and Vice-Chairman Fiala to sign the Michigan Department of Transportation contract for the Bridge projects, Contract #19-5565.

ROLL CALL: Yeas, Solmes & Fiala

Nays, None

Motion Carried

______________________________________________________________________________

Meeting adjourned at 7:55A.M.

_________________________________ __________________________________

Secretary Chairman