The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.
Members present: Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.
The agenda for August 20, 2019 was approved.
The minutes of August 6, 2019 were approved as printed.
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Motion was made and seconded to approve payroll for payment.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
CHECK NAME AMOUNT
8/8/19 Barry County Road Commission $119,671.28
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Motion was made and seconded to approve the bills for payment.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
8/8/19
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| Check Number | Vendor Name | Check Amount |
| 40135 | Adam Nieland | $30.00 |
| 40136 | Ash N Trees | $5,588.59 |
| 40137 | Assoc Of Cty Rd Superintendent | $470.00 |
| 40138 | Barbara Sue Hanneman | $300.00 |
| 40139 | Bert Keeler | $380.00 |
| 40140 | Brad Lamberg | $141.74 |
| 40141 | Brandy Casey | $80.00 |
| 40142 | Brian Doninni | $30.00 |
| 40146 | Capital One Bank | $81,060.02 |
| 40147 | Cardmember Service | $25.00 |
| 40148 | Charles Benedict | $552.54 |
| 40149 | Chris BeBeau | $80.00 |
| 40150 | Chris BeBeau BCRC | $196.31 |
| 40151 | City Of Hastings | $453.22 |
| 40152 | Consumers Energy | $358.15 |
| 40153 | Culligan Water Conditioning | $45.45 |
| 40154 | D & B Heat Transfer Products | $1,463.50 |
| 40155 | Dic Craven | $59.53 |
| 40156 | Douglas Peck | $80.00 |
| 40157 | EJ USA Inc | $93.69 |
| 40158 | Frontline Maintenance & Serv. | $2,392.87 |
| 40159 | Gary Vandecar | $604.71 |
| 40160 | Gerald Cisler | $552.54 |
| 40161 | Great Lakes Cleaning Systems | $748.00 |
| 40162 | Great Lakes Gravel & Sand | $1,734.00 |
| Check Number | Vendor Name | Check Amount
|
| 40163 | H.J. Deaton & Son, Inc. | $4,128.00 |
| 40164 | H.S.V. Redi-Mix | $17,947.00 |
| 40165 | Hall’s Septic | $300.00 |
| 40166 | Hastings Ace Hardware | $15.18 |
| 40167 | Hastings Banner | $105.12 |
| 40168 | Jack Kineman | $276.28 |
| 40169 | Jake Welch | $80.00 |
| 40170 | John Deere Financial | $251.40 |
| 40171 | KCI | $1,090.06 |
| 40172 | Keizer Electric LLC | $10,000.00 |
| 40173 | Kendall Pranshka | $276.28 |
| 40174 | Lakeland Asphalt Corp | $909.82 |
| 40175 | Larry Maupin | $552.54 |
| 40176 | Lawrence Barry | $270.00 |
| 40177 | LJ Fluid Power Inc | $958.00 |
| 40178 | Mark Weeks | $340.00 |
| 40179 | Michigan Turbo | $800.00 |
| 40180 | Patricia Wolf | $276.28 |
| 40181 | Pete’s Tools & Repair | $245.00 |
| 40182 | Peter Meyers & Tony Muka | $900.00 |
| 40183 | Purity Cylinder Gases Inc | $414.66 |
| 40184 | Riverside Farms & Trucking LLC | $2,080.00 |
| 40185 | Robert Baines | $59.53 |
| 40186 | Robert Nagel | $552.54 |
| 40187 | Robert Richardson | $144.00 |
| 40188 | Robert Slocum | $552.54 |
| 40189 | S & M Liquid Tirefill Inc | $22,831.14 |
| 40190 | Scott Bond | $80.00 |
| 40191 | Scott Schantz Jr. | $30.00 |
| 40192 | Sherwin Industries Inc | $24,830.52 |
| 40193 | Spectrum Health – Pennock | $286.00 |
| 40194 | Spotless Auto Lube & Wash | $75.95 |
| 40195 | State Wire & Terminal | $686.42 |
| 40196 | Thermo King Michigan Inc | $89.98 |
| 40197 | Tom Chaffee | $119.04 |
| 40198 | Tractor Supply Company | $1,000.92 |
| 40199 | Wayne Roush | $276.28 |
| 40200 | Wyoming Asphalt Paving Co | $1,937.65 |
| Total | $193,287.99 |
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Jim Dull, Drain Commissioner, spoke to the Board about two drain petitions.
Motion was made and seconded
WHEREAS, the Board of the County Road Commissioners requests the maintenance and improvement of a drain, located in Thornapple Township, Barry County, pursuant to Chapter 8 of Public Act 40 of 1956, as amended; and
WHEREAS, Section 327 of the Drain Code authorizes a board of county road commissioners to file with the Drain Commissioner a petition for maintenance and improvement of a drain if necessary for the construction or maintenance of any highway to take the surplus water across adjacent lands; and
WHEREAS, the Board of County Road Commissioners has determined that the maintenance and improvement of the drain is necessary for the construction or maintenance of Duncan Lake Road to take surplus water across adjacent lands, and is also necessary and conducive to the public health, convenience or welfare.
NOW, THEREFORE BE IT RESOLVED THAT, the Board of County Road Commissioners does authorize the filing of a petition for maintenance and improvement the drain.
BE IT FURTHER RESOLVED THAT the Chairperson is authorized to execute the petition for maintenance and improvement of the drain.
BE IT FURTHER RESOLVED that the Secretary shall forward to the Barry County Drain Commissioner a copy of this Resolution for the petition for maintenance and improvement of the drain.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
Petition for Maintenance and Improvement of a Drain for Duncan Lake No. 2
The undersigned is the Board of County Road Commissioners, Barry County, Michigan. This petition has been duly authorized by the governing body of the Barry County Road Commission and requests that the Duncan Lake No. 2 Drain be maintained and improved under the provisions of Chapter 8 of Public Act 40 of 1956, as amended.
The Barry County Road Commission has determined that the proposed maintenance and improvement is necessary for the construction or maintenance of Duncan Lake Road to take the surplus water across adjacent lands and understands that it will be liable for an assessment at large for a percentage of the cost of the proposed drain project.
The drain is located in Thornapple Township, Barry County, Michigan.
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Motion was made and seconded
WHEREAS, the Board of the County Road Commissioners requests the maintenance and improvement of a drain, located in Rutland Charter Township, Barry County, pursuant to Chapter 8 of Public Act 40 of 1956, as amended; and
WHEREAS, Section 327 of the Drain Code authorizes a board of county road commissioners to file with the Drain Commissioner a petition for maintenance and improvement of a drain if necessary for the construction or maintenance of any highway to take the surplus water across adjacent lands; and
WHEREAS, the Board of County Road Commissioners has determined that the maintenance and improvement of the drain is necessary for the construction or maintenance of Heath Road to take surplus water across adjacent lands, and is also necessary and conducive to the public health, convenience or welfare.
NOW, THEREFORE BE IT RESOLVED THAT, the Board of County Road Commissioners does authorize the filing of a petition for maintenance and improvement the drain.
BE IT FURTHER RESOLVED THAT the Chairperson is authorized to execute the petition for maintenance and improvement of the drain.
BE IT FURTHER RESOLVED that the Secretary shall forward to the Barry County Drain Commissioner a copy of this Resolution for the petition for maintenance and improvement of the drain.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
Petition for Maintenance and Improvement of a Drain for Colgrove Drain.
The undersigned is the Board of County Road Commissioners, Barry County, Michigan. This petition has been duly authorized by the governing body of the Barry County Road Commission and requests that the Colgrove Drain be maintained and improved under the provisions of Chapter 8 of Public Act 40 of 1956, as amended.
The Barry County Road Commission has determined that the proposed maintenance and improvement is necessary for the construction or maintenance of Heath Road to take the surplus water across adjacent lands and understands that it will be liable for an assessment at large for a percentage of the cost of the proposed drain project.
The drain is located in Rutland Charter Township, Barry County, Michigan.
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Jon Trierwiler with Ash ‘N’ Trees dropped off a letter stating that he would not be able to fulfill his contract to cut trees in Irving Township.
Mark Flick with Frontline Maintenance talked to the Board about cutting the remaining trees in Irving Township. Frontline Maintenance also proposed to cut the trees in Yankee Springs, Woodland, and Carlton Townships.
Frontline Maintenance also has our Mowing Bid. Mr. Flick would like the BCRC to keep the 2nd Mowing Payment of $29,255 in lieu of him getting a Performance Bond.
Motion was made and seconded to agree to keep Frontline Maintenance’s 2nd Mowing payment of $29,255 in lieu of Frontline Maintenance attaining a Performance Bond and to award Tree, Brush, and Limb Removal for Yankee Springs, Woodland, Carlton, and Irving Townships to Frontline Maintenance for a total of $721,080 and to authorize Jake Welch, Direct or Operations, to execute the Contract. The BCRC will pay the Mowing payment when we feel the risk of mobilization loss has been minimized.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
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CRA Ballot for Board of Trustees was discussed and voted on.
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CRA Commissioners Survey was filled out to be returned to the County Road Association.
Motion was made and seconded to authorize Chairman David Solmes and Accounting Manager Chris BeBeau to sign the Public Act 51, Section 18J, MCL 247.668J Annual Certification of Employee Related Conditions form and to check box B to show that we are in compliance.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
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Motion was made and seconded to offer the Association Employees one (1) hour of overtime for two (2) employees each day to be on call-out for after hour emergencies. Management can rescind this offer at any time.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
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Bids for Asphalt Paving for the Cold Storage Parking Lot were opened at 10:30 A.M. on August 19, 2019.
Bidder Amount
Lakeland Asphalt Corp. $58,062.50
Motion was made and seconded to award the Asphalt Paving for the Cold Storage Parking Lot to Lakeland Asphalt Corp. for $58,062.50.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
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Meeting adjourned at 9:12 A.M.
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Secretary Chairman
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