December 28, 2018 | Barry County Road Commission

The special meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

Members present: Solmes, Fiala, Dykstra, and Managing Director Bradley Lamberg.

The agenda for December 28, 2018 was approved.

The minutes of December 18, 2018 were approved as printed.

______________________________________________________________________________

Motion was made and seconded to approve payroll for payment.

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

CHECK NAME AMOUNT

12/27/18 Barry County Road Commission $100,438.35

______________________________________________________________________________

Motion was made and seconded to approve the bills for payment.

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

12/27/18

Check Number	Vendor Name	Check Amount
39305	Barbara Sue Hanneman	$300.00
39306	Brent Cisler	$59.37
39307	Burkey Sales & Service	$684.36
39308	Calhoun Foundry Company, Inc.	$8,219.55
39312	Capital One Bank	$28,405.55
39313	City Of Hastings	$9,688.53
39314	Consumers Energy	$7,254.95
39315	Culligan Water Conditioning	$55.55
39316	Desine, Inc.	$200.00
39317	F.G. Cheney Limestone Company	$2,597.88
39318	Floyd’s Electric Service Inc	$235.00
39319	Frank M Fiala	$666.54
39320	Frontline Maintenance & Serv.	$5,663.42
39321	Hastings Ace Hardware	$120.22
39322	J & H Oil Company	$19,152.80
39323	John Deere Financial	$860.58
39324	LJ Fluid Power Inc	$377.00
39325	Midwest Arborist Supplies	$1,145.77
39326	Mika, Meyers, Beckett & Jones	$864.00
39327	Mike Hull	$56.71
39328	Municipal Supply Co	$713.70
39329	Overhead Door Co	$1,222.42
39330	Randy Roush	$121.60
39331	Robert W. Ledlow	$50.00
39332	Rutland Charter Township	$1,227.40
39333	Terry Cappon	$356.20


Check Number	Vendor Name	Check Amount
39334	Total Funds	$571.67
39335	Unum	$423.15
39336	Verns Repair & Sport	$986.01
39337	Woodland Auto Body	$748.00
39338	Yellow Rose Transport, Inc.	$10,203.29
	Total	$103,231.22

_____________________________________________________________________________

Motion was made and seconded to adopt the 2018 Budget Amendment #3.

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

			Amended
Revenues	BUDGET	Amendment	Budget
M.V.H.F.	7,281,374	244,250	7,525,624
Other State Funds	1,185,362	738,680	1,924,042
Federal Funds	961,475	-332,359	629,116
Critical Bridge	0		0
County Appropriations	11,334		11,334
Township Contributions	1,883,103	-12,162	1,870,941
Other Governmental Contributions	112,691	55,194	167,885
Other Contributions	4,768	2,381	7,149
Salvage Sales	6,000	245	6,245
Miscellaneous Sales	800	718	1,518
Interest Earned	12,000	-1,250	10,750
Property Rentals	8,800		8,800
Equipment Rentals	2,667,000	-41,941	2,625,059
Handling Charges	120	360	480
Purchase Discounts	1,500	135	1,635
Gain/Loss Disp. Of Equipment	196,398	71,505	267,903
Depreciation & Depletion	975,000	67,927	1,042,927
Equipment Retirements	219,872	207	220,079
Installment Leases	0		0
Trade-In Allowances	0		0
Permit Fees	40,000	-2,000	38,000
Bond Proceeds	0		0
Refunds	75,472	9,370	84,842
Total Revenues	15,643,069	801,260	16,444,329

Expenditures
Primary Construction	0	1,000	1,000
Local Construction	0		0
Primary Preservation	3,247,491	210,262	3,457,753
Local Preservation	691,630	143,108	834,738
Primary Routine Maintenance	3,995,767	217,495	4,213,262
Local Routine Maintenance	3,686,701	717,594	4,404,295
Equipment Expense Direct	1,677,126	422,877	2,100,003
Equipment Expense Indirect	488,000	142,702	630,702
Equipment Expense Operating	350,000	30,000	380,000
Distributive Expense	1,796,770	-1,796,770	0
Administrative Expense	525,000	-59,100	465,900
Capital Expense	1,822,974	203,000	2,025,974
Note Payments	431,084		431,084
Other Units of Government	107,680	11,925	119,605
Total Expenditures	18,820,223	244,093	19,064,316

Budgeted Net Revenues (Exp)	-3,177,154	557,167	-2,619,987
Projected Fund Balance Prior Year	4,667,293		4,667,293
Projected Fund Balance	1,490,139		2,047,306

The 2019 Budget Public Hearing was opened up to the public at 7:50 A.M.

The Public Hearing was closed at 7:51 A.M.

Motion was made and seconded to adopt the 2019 Budget as presented.

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

Revenues	BUDGET
M.V.H.F.	7,781,087
Other State Funds	0
Federal Funds	1,019,552
Critical Bridge	0
County Appropriations	11,334
Township Contributions	904,530
Other Governmental Contributions	0
Other Contributions	0
Salvage Sales	5,000
Miscellaneous Sales	2,000
Interest Earned	6,000
Property Rentals	9,300
Equipment Rentals	2,670,000
Handling Charges	300
Purchase Discounts	1,500
Gain/Loss Disp. Of Equipment	170,000
Depreciation & Depletion	975,000
Equipment Retirements	0
Installment Leases	0
Trade-In Allowances	0
Permit Fees	40,000
Bond Proceeds	0
Refunds	100,000
Total Revenues	13,695,603

Expenditures
Primary Construction	0
Local Construction	0
Primary Preservation	600,000
Local Preservation	555,000
Primary Routine Maintenance	1,968,959
Local Routine Maintenance	4,969,742
Equipment Expense Direct	1,621,983
Equipment Expense Indirect	443,309
Equipment Expense Operating	310,000
Distributive Expense	1,477,150
Administrative Expense	520,000
Capital Expense	752,460
Note Payments	477,000
Other Units of Government	0
Total Expenditures	13,695,603

Budgeted Net Revenues (Exp)	0
Projected Fund Balance Prior Year	1,490,139
Projected Fund Balance	1,490,139

Committed funds were discussed. At this time there are no funds Committed.

Motion was made and seconded to commit $500,000 for Real Estate. This is accordance with the Barry County Road Commission Fund Balance Policy.

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

Meeting adjourned at 8:30 A.M.

_________________________________ __________________________________

Secretary Chairman