December 27, 2012 | Barry County Road Commission

The special meeting of the Barry County Road Commission was called to order at 3:00 P.M. by Chairman Fiala.

Members present: Fiala, Solmes, and Managing Director Bradley Lamberg. Dykstra excused.

The agenda for December 27, 2012 was approved.

The minutes of December 18, 2012 were approved as printed.

______________________________________________________________________________

Motion was made and seconded to approve the 2012 Budget Amendment #3.

ROLL CALL: Yeas, Fiala, Solmes, & Dykstra

Nays, None

Motion Carried

			Amended
Revenues	Budget	Amendment	Budget
M.V.H.F.	4,522,171	55,590	4,577,761
Other State Funds	12,631	1,369	14,000
Federal Funds	300,000	170,000	470,000
Critical Bridge	0		0
County Appropriations	11,334		11,334
Township Contributions	2,390,688	8,713	2,399,401
Other Governmental Contributions	205,660	34,340	240,000
Other Contributions	7,000		7,000
Salvage Sales	9,000		9,000
Miscellaneous Sales	2,900		2,900
Interest Earned	14,000	-2,800	11,200
Property Rentals	2,000	2,365	4,365
Equipment Rentals	2,058,045		2,058,045
Handling Charges	420		420
Purchase Discounts	2,200		2,200
Gain/Loss Disp. Of Equipment	25,000		25,000
Gain/Loss on Investment Valuation	0	-58,400	-58,400
Depreciation & Depletion	325,000	-75,000	250,000
Equipment Retirements	106,000	-56,000	50,000
Sale of Timber	14,671		14,671
Trade-In Allowances	0		0
Permit Fees	14,000	2,000	16,000
Bond Proceeds	0		0
Refunds	99,440		99,440
Total Revenues	10,122,160	82,177	10,204,337

Expenditures
Primary Construction	182,000		182,000
Local Construction	0		0
Primary Preservation	213,700	201,300	415,000
Local Preservation	160,000	40,000	200,000
Primary Routine Maintenance	2,648,000	376,516	3,024,516
Local Routine Maintenance	3,456,801	691,043	4,147,844
Equipment Expense Direct	873,340	359,241	1,232,581
Equipment Expense Indirect	350,000	40,000	390,000
Equipment Expense Operating	400,000	16,508	416,508
Distributive Expense	1,484,175	-1,484,175	0
Interest Expense	37,378		37,378
Administrative Expense	450,000	80,000	530,000
Capital Expense	404,000		404,000
Note Payments	1,200,000		1,200,000
Other Units of Government	134,000	17,974	151,974
Total Expenditures	11,993,394	338,407	12,331,801

Budgeted Net Revenues (Exp)	-1,871,234	-256,230	-2,127,464
Projected Fund Balance Prior Year	7,234,081		7,234,081
Projected Fund Balance	5,362,847	-256,230	5,106,617

The Special Board Meeting was closed at 3:30 P.M. and the 2013 Budget Public Hearing was opened up to the public.

The Public Hearing was closed and the Special Board Meeting was opened back up at 3:40 P.M.

Motion was made and seconded to adopt the 2013 Budget as presented.

ROLL CALL: Yeas, Fiala, Solmes, & Dykstra

Nays, None

Motion Carried

Revenues	BUDGET
M.V.H.F.	4,522,171
Other State Funds	0
Federal Funds	0
Critical Bridge	0
County Appropriations
Township Contributions	370,000
Other Governmental Contributions	131,000
Other Contributions	0
Salvage Sales	9,000
Miscellaneous Sales	2,900
Interest Earned	14,000
Property Rentals	2,000
Equipment Rentals	1,880,307
Handling Charges	300
Purchase Discounts	2,200
Gain/Loss Disp. Of Equipment	0
Depreciation & Depletion	275,000
Equipment Retirements	75,000
Installment Leases	0
Trade-In Allowances	0
Permit Fees	12,000
Bond Proceeds	0
Refunds	50,000
Total Revenues	7,345,878

Expenditures
Primary Construction	0
Local Construction	0
Primary Preservation	18,190
Local Preservation	30,699
Primary Routine Maintenance	1,191,999
Local Routine Maintenance	2,348,909
Equipment Expense Direct	885,762
Equipment Expense Indirect	277,706
Equipment Expense Operating	501,315
Distributive Expense	1,596,387
Interest Expense
Administrative Expense	477,236
Capital Expense	116,711
Note Payments	0
Other Units of Government	117,701
Total Expenditures	7,562,615

Budgeted Net Revenues (Exp)	-216,737
Projected Fund Balance Prior Year	2,645,545
Projected Fund Balance	2,428,808

Meeting adjourned at 4:05 P.M.

_________________________________ __________________________________

Chairman Secretary