The regular meeting of the Barry County Road Commission was called to order at 7:30 A.M. by Chairman Fiala
Members present: Fiala, Solmes, Dykstra and Managing Director Bradley Lamberg.
The agenda for April 11, 2016 was approved.
The minutes of March 15, 2016 were approved as printed.
______________________________________________________________________________
Motion was made and seconded to approve payroll for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
CHECK NAME AMOUNT
3/24/16 Barry County Road Commission $89,375.98
4/7/16 Barry County Road Commission $91,603.61
_____________________________________________________________________________
Motion was made and seconded to approve the bills for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Check Name Amount
3/24/16
| 35646 | Abbott Hydraulics | 1,557.17 | |||
| 35647 | Accurate Truck & Field Service | 817.56 | |||
| 35648 | AIS Const Equip Corp | 1,318.18 | |||
| 35649 | Alro Steel Corporation | 1,666.92 | |||
| 35650 | Alta Construction Equipment | 1,485.00 | |||
| 35651 | American Express | 3,467.93 | |||
| 35652 | Barry County LAN | 2,300.91 | |||
| 35653 | Barry County Payroll Account | 43.20 | |||
| 35654 | Batteries Plus | 837.50 | |||
| 35655 | BJ Hydraulics Inc. | 182.10 | |||
| 35656 | Chris BeBeau BCRC | 336.13 | |||
| 35657 | Eric Downs | 25.00 | |||
| 35658 | F.D. Lake Company | 449.85 | |||
| 35659 | Greenmark Equipment | 751.98 | |||
| 35660 | Guardian Alarm Company | 93.44 | |||
| 35661 | Hastings Ace Hardware | 30.98 | |||
| 35662 | IRS – Taxes | 133.88 | |||
| 35663 | Lakeland Asphalt Corp | 1,942.12 | |||
| 35664 | Lincoln National Life Ins | 149.20 | |||
| 35665 | Lindsey Austin | 25.00 | |||
| 35666 | Lyden Oil Company | 5,172.38 | |||
| 35667 | Michael R Kluck & Associates | 49.50 | |||
| 35668 | Michigan Dept Of Agriculture | 145.00 | |||
| 35669 | Neal’s Truck Parts | 401.44 | |||
| 35670 | Petersen Oil Inc | 14,065.26 | |||
| 35671 | Priority Health | 18,450.40 | |||
| 35672 | Professional Benefits Services | 601.50 | |||
| 35673 | Purity Cylinder Gases Inc | 554.24 | |||
|
Check |
Name |
Amount |
|||
| 35674 | Road Equipment Parts | 4,122.03 | |||
| 35675 | Rohr Gasoline Equipment, Inc. | 299.10 | |||
| 35676 | S & M Liquid Tirefill Inc | 1,200.00 | |||
| 35677 | Site Precision, Inc. | 14.32 | |||
| 35678 | Spectrum Health – Pennock | 60.00 | |||
| 35679 | Spotless Auto Lube & Wash | 99.95 | |||
| 35680 | St. Regis Culvert Inc | 3,432.00 | |||
| 35681 | Truck & Trailer Specialties | 100,304.83 | |||
| Sub-Total | 166,586.00 | ||||
| 4/7/2016 | |||||
| 35682 | Advantage Plumbing & Drain LLC | 343.75 | |||
| 35683 | Aggregate Industries | 122.87 | |||
| 35684 | AIS Const Equip Corp | 784.13 | |||
| 35685 | Alro Steel Corporation | 1,188.41 | |||
| 35686 | Alta Construction Equipment | 28.12 | |||
| 35691 | American Express | 41,511.46 | |||
| 35692 | Andy Price | 205.00 | |||
| 35693 | Beaver Research Company | 1,938.50 | |||
| 35694 | Bert Keeler | 380.00 | |||
| 35695 | Brad Lamberg | 80.00 | |||
| 35696 | Brandy Casey | 80.00 | |||
| 35697 | Caledonia Rent-All | 155.00 | |||
| 35698 | Cardmember Service | 230.00 | |||
| 35699 | Charles Benedict | 552.54 | |||
| 35700 | Chris BeBeau | 80.00 | |||
| 35701 | City Of Hastings | 648.44 | |||
| 35702 | Consumers Energy | 4,359.26 | |||
| 35703 | Culligan Water Conditioning | 13.25 | |||
| 35704 | Cummins Bridgeway LLC | 677.32 | |||
| 35705 | D & B Heat Transfer Products | 212.50 | |||
| 35706 | Dic Craven | 151.54 | |||
| 35707 | Douglas Peck | 80.00 | |||
| 35708 | EJ USA Inc | 5,862.80 | |||
| 35709 | Fire Extinguisher Service | 382.00 | |||
| 35710 | Floyd’s Electric Service Inc | 235.00 | |||
| 35711 | Gary Vandecar | 604.71 | |||
| 35712 | Gerald Cisler | 552.54 | |||
| 35713 | H.S.V. Redi-Mix | 144.84 | |||
| 35714 | Hastings Ace Hardware | 120.30 | |||
| 35715 | Howard Hostetler | 552.54 | |||
| 35716 | Jack Kineman | 552.54 | |||
| 35717 | Jake Welch | 80.00 | |||
| 35718 | Kendall Pranshka | 276.28 | |||
| 35719 | Kenneth Hurless | 276.28 | |||
| 35720 | Lakeland Asphalt Corp | 11,688.76 | |||
| 35721 | Larry Maupin | 604.71 | |||
| 35722 | Lawrence Barry | 270.00 | |||
| 35723 | Les’s Sanitary Service | 100.00 | |||
| 35724 | Mark Weeks | 340.00 | |||
| 35725 | MCRCSIP | 183,964.00 | |||
| 35726 | Mika, Meyers, Beckett & Jones | 10,972.00 | |||
| 35727 | O’Reilly Auto Parts | 1.40 | |||
| 35728 | Patricia Wolf | 276.28 | |||
| 35729 | Pete’s Tools & Repair | 260.00 | |||
|
Check |
Name |
Amount |
|||
| 35730 | Purity Cylinder Gases Inc | 1,273.58 | |||
| 35731 | Radio Communications Inc. | 2,053.26 | |||
| 35732 | Richard Raymond | 552.54 | |||
| 35733 | Road Equipment Parts | 496.78 | |||
| 35734 | Robert Baines | 75.78 | |||
| 35735 | Robert Nagel | 552.54 | |||
| 35736 | Robert Richardson | 80.00 | |||
| 35737 | Robert Slocum | 552.54 | |||
| 35738 | Scott Bond | 80.00 | |||
| 35739 | Scott Schantz Jr. | 30.00 | |||
| 35740 | St. Regis Culvert Inc | 2,459.85 | |||
| 35741 | State Wire & Terminal | 295.84 | |||
| 35742 | Stoneco Of Michigan | 529.66 | |||
| 35743 | Truck & Trailer Specialties | 98,985.21 | |||
| 35744 | Unum | 314.65 | |||
| 35745 | Wayne Roush | 552.54 | |||
| Sub-Total | 380,823.84 | ||||
| Total | 547,409.84 | ||||
_____________________________________________________________________________
Motion was made and seconded to accept Johnstown Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Resolution #2016-03-03 – Road Repairs – Johnstown Township
WHEREAS, the following is a formal record of action taken by the governing body of Johnstown Township (the “Municipality”) with respect to the annual budget adoption for April 1, 2016 to March 31, 2017 allocated to road repairs the following resolutions are hereby adopted:
NOW, THEREFORE, BE IT RESOLVED that: Johnstown Township has adopted and approved the following road repairs in Johnstown Township to be completed by the Barry County Road Commission:
Twp
Road Name Dimensions Road Segment Recommendation Costs
Banfield Road 1.03 Miles, 22’ Wide Hickory Rd to Hobbs Rd Slag Seal 32,940.00
Hickory Road 2.22 Miles, 22’ Wide Manning Lake Rd to Banfield Rd Slag Seal 39,960.00
Uldricks Road 1.62 Miles, 22’ Wide Baseline Rd to Hickory Rd Slag Seal 29,160.00
Hutchinson Road 2.02 Miles, 22’ Wide Mud Lake Rd to Baseline Rd Slag Seal 36,360.00
Hickory Road .65 Miles, 22’ Wide M-37 Hwy to Hutchinson Rd Slag Seal 11,700.00
Banfield Road 2.52 Miles, 22’ Wide Hobbs Rd to Pifer Rd Slag Sal 45,360.00
Total Cost $195,480.00
_____________________________________________________________________________
Motion was made and seconded to accept Woodland Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
WHEREAS: The excellent maintenance of roads is a matter of price in the township; and
WHEREAS: The township residents have approved extra voted millage for road maintenance; and
WHEREAS: Proper maintenance of both paved and gravel roads is a benefit to our residents;
NOW THEREFORE BE IT RESOLVED that the Woodland Township Board hereby directs the Barry County Road Commission to proceed with the following road projects in 2016:
Dust control, 2 passes 26% 1000 gal per pass $9,000
Approved in 2016
Martin Road (Barnum to M-43) 1.00 m slag seal $18,000
Velte Road (Barnum to M-43) 1.00 m slag seal $18,000
Cunningham Road (Brown to Vedder Road) .97 m Edge & full slag seal $11,904
Martin Road (M-43 to Brown Road) 2.00 m slag seal $36,000
Woodland Road (Brown Road to County Line) 1.21 m crack seal $4,235
Coats Grove Road (Durkee Road to Woodland Road) 2.97 m crack seal $5,198
Barnum Road (Velte Road to M-66) 1.00 m crack seal $3,500
Jordan Road (Martin Road to Wellman Road) 1.02 m crack seal $3,570
Martin Road (Coats Grove to Davenport) 1.00 m crack seal $3,500
Woodland Road (Village limits to Brown) 1.50 m crack seal $5,250
Eagle Point Drive (off Woodland Road) 1.37 m slag seal $30,140
Clark Road (M-43 to M-50) 2.00 m Edge & Full slag seal $49,090
Total $197,387
_____________________________________________________________________________
Motion was made and seconded to accept Barry Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
At the regular meeting of Barry Township Board, held on March 10, 2016 the following Resolution was adopted.
There came before the board the following matter:
Now THEREFORE BE IT RESOLVED that the Township of Barry hereby agrees to the following road work to be done over a 4 year period. A copy of the road repair recommendations is included. Costs for each year will be as follows:
2016 $110,000.00
2017 $110,000.00
2018 $110,000.00
2019 $110,000.00
_____________________________________________________________________________
Motion was made and seconded to accept Irving Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
At the March 9, 2016 board meeting the board approved the following:
#607 Ecker Rd & Buehler Rd: Wood School Road to Kent County Line – slag seal – $30,633.00
#607 Freeport to Middleville: W. State Rd to Wood School Rd – slag seal – $120,240.00
Pavement Markings – $5,913.00
Dust Control – $17,000.00
Motion was made and seconded to accept Yankee Springs Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Motion by Rottschafer with support from Campbell for the Yankee Springs Board to budget $100,000 each year for Road Repair for the next four (4) years to be used at Barry County Road Commission’s discretion (2016 through 2019).
_____________________________________________________________________________
Motion was made and seconded to accept Carlton Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Please review the approved 2016 road proposal for Carlton Township. This proposal is valid only upon the approval from the BCRC allowing Carlton Township to deferring funds in the amount of $57,268.00 to the 2017 budget.
Road 2016
Charlton Park Road 1.5 HMA Overlay & Slag Seal N/C
Coats Grove Road to M-43 Hwy
Cunningham Road Slag Seal $8,730.00
Brown Road to Vedder Road (Same amount to Woodland Township)
Sisson Road Slag Seal $17,280.00
North Broadway Road to Fighter Road
Coats Grove Road Edge & Full Slag Seal $17,182.00
1,900’ East of M-43 Hwy to 900’ East of Barber Road
(Same amount to Hastings Township)
Coats Grove Road Slag Seal $33,185.00
900’ East of Barber Road to Durkee Road (Same amount to Hastings Twp)
Vedder Road Slag Seal $4,909.00
East of Nash Road
Barnum Road Slag Seal $18,180.00
Charlton Park Road to Durkee Road
Usborne Road Slag Seal $36,000.00
M-43 Hwy to Brown Road
Welcome Road Slag Seal $21,240.00
M-43 Hwy to Messer Road
Willitts Road Slag Seal $17,280.00
M-43 Hwy West to Township Line
Paint Road work this year Only N/C
Dust – 1 application 18% $8,282.00
Gravel No Activity 2016 N/C
Total $182,268.00
Supervisor Suggestions $182,268.00
Amount Budgeted 2016 $125,000.00
Payment due in 2017 $57,268.00
______________________________________________________________________________
Motion was made and seconded authorizing Chairman Fiala to sign the 2015 Act 51 report.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Dave DeHaan from Walker, Fluke, and Sheldon, PLC presented to the Board the 2015 Audit Report. Dave DeHaan reported that the Barry County Road Commission received an unmodified opinion or a “clean” opinion for the audit ending December 31, 2015. This is considered the best or highest level the Road Commission could receive.
Motion was made and seconded to accept the 2015 Audit Report.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Rob Richardson, Equipment Superintendent, came into the Board meeting to discuss equipment.
Chuck Detzler with Alta Equipment was present to discuss the Asphalt Hotbox Reclaimer equipment.
Motion was made and seconded to purchase a 1990 Yale Dump Trailer from Huron County Road Commission for $9,000.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made and seconded to purchase three 2016 GMC ¾ Ton Sierra 2500 HD Crew Cab 4×4 Pickups for $41,991.25/each, one 2016 GMC Sierra 1500 Crew Cab 4×4 Shortbox for $32,404.80, and one 2016 GMC Sierra 1 Ton 3500 HD Crew Cab 4×4 Pickup for $43,090.35 – Option Boss 9’2” V-XT Steel V-Plow w/ Deflector for $6,671.00 may be purchased if Vehicle #100170 is sold with Plow.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Jake Welch, Director of Operations, spoke to the Board about Payment Agreements with Townships.
______________________________________________________________________________
Meeting adjourned at 10:25 A.M.
_________________________________ __________________________________
Chairman Secretary
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