The meeting of the Barry County Road Commission was called to order at 6:30 P.M. by Chairman Willcutt.
Members present: Willcutt, Dykstra, Fiala and Managing Director Brad Lamberg.
The agenda for April 17, 2007 was approved.
Steve and Lori West voiced their concerns to the Board about Ron Rauschenberger’s driveway on Clark Road in Maple Grove Township.
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Motion by Commissioner Fiala seconded by Commissioner Dykstra to adopt the new Driveway Permit Policy.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
BARRY COUNTY ROAD COMMISSION
Driveway Permit Requirements
GENERAL
Landowners of property fronting public roads have certain rights of access consistent with their needs. The traveling public has certain rights to freedom of movement, safety and efficient expenditure of their public highway funds. It rests on the highway authority to regulate and control the location, design and operation of driveways; and, to the extent feasible, satisfy the needs of both landowners and the traveling public.
The construction of private driveways and furnishing culverts or gravel are not considered efficient expenditures of public road funds. Therefore the total cost of constructing and maintaining a driveway connecting to a county road shall be borne by the property owner. These costs may include, but are not limited to, excavation, ditching, embankment, clearing, gravel, asphalt, concrete, culverts or signs.
Act 200, Public Acts of 1969, Section 4 thereof, charges the highway authority with the responsibility to issue driveway permits consistent with the rules promulgated by the highway authority for public safety and in the public interest.
IN ACCORDANCE WITH ACT 200, NO DRIVEWAY IS LAWFUL ON ROADS UNDER JURISDICTION OF THE BARRY COUNTY ROAD COMMISSION UNLESS A PERMIT IS OBTAINED FROM THE BARRY COUNTY ROAD COMMISSION.
When the type or volume of traffic using an existing driveway changes because of a change in land use or roadside development, the owner, organization, or person responsible for operation of the driveway shall be required to obtain a permit and correct the driveway(s) to the standard contained in these rules.
It is the responsibility of the landowner to design and construct his/her driveway and parking areas in a manner so as not to impair existing drainage.
The contractor/owner shall provide and properly maintain all signs and barricades necessary to complete construction in a safe manner. Construction zone signing shall be done in accordance with the current edition of the Michigan Manual of Uniform Traffic Control Devices.
The landowner shall provide and properly maintain permanent traffic signs and pavement markings which the Road Commission determines are necessary for proper operation of the driveway. Only those traffic signs and pavement markings approved by the Road Commission may be used within the road Right of Way. Signs and pavement markings shall conform to the
current edition of the Michigan Manual of Uniform Traffic Control Devices, unless otherwise approved by the County Highway Engineer.
In the event that a concrete driveway is removed or damaged due to road construction activities performed by the Road Commission, replacement within the road Right of Way may be made with Bituminous Materials in lieu of concrete.
REQUIREMENTS
Driveways shall have a minimum 4% slope down and away from the edge of the existing shoulder for a minimum distance of 10′ or to the existing ditch line, whichever is greater.
All drives shall enter perpendicular to the existing roadway. Driveways will not be allowed within 75 feet of the intersection of two roads.
A drive culvert shall be installed as determined by the Road Commission or its agents. The Road Commission shall determine the type, size and location of the culvert. Minimum requirements for residential drives shall be 12″ diameter by 30′ long. Minimum requirements for commercial drives or drives serving 3 or more residents shall be 12″ diameter by 40′ long. Furthermore Commercial driveway requirements will vary on a site by site basis, with requirements not to exceed the Barry County Road Commission Commercial Plat Specifications.
Most culverts can be purchased from the Road Commission at the current price of the culvert. Culverts are delivered by the Road Commission once a week for an additional delivery charge determined by management.
If the culvert is not purchased from the Road Commission, the culvert shall conform to MDOT standard specifications, Table 401-1; Class 1 Culverts. Culverts other than those listed will not be allowed unless otherwise approved by the Road Commission.
Construction of headwalls at culvert ends is prohibited.
A minimum of 4 inches of processed gravel is required on the entire drive within the Right of Way.
SIGHT DISTANCE
All drives shall be inspected by the Road Commission to insure that there is adequate sight distance for entering and exiting a county road. To provide for adequate sight distance, all obstructions must be removed as required by the Road Commission. Sight distance, looking each way from the driveway centerline, shall be measured along the centerline from an eye height of 3.5 feet to a 2.0 foot tall object in the roadway. The eye height at the driveway centerline shall be positioned 15 feet from the edge of the county road.
The following sight distances, according to the posted regulatory speed limit (adjusted for conditions), shall be required:
Speed Minimum Desired
25 MPH 150 feet 150 feet
30 MPH 200 feet 200 feet
35 MPH 250 feet 250 feet
40 MPH 300 feet 325 feet
45 MPH 350 feet 400 feet
50 MPH 400 feet 475 feet
55 MPH 450 feet 550 feet
The distances are the minimum for a flat grade and more may be required as determined by the Road Commission.
The distances in the middle column above are minimum distances. The desired distances should be achieved where possible including relocating of driveways within the current property limits. The Road Commission will require driveways to be relocated to a point where the above sight distances can be obtained. Special consideration may be given on a site by site basis based on the geometric configuration of the existing county road.
More sight distance, than listed above, is desirable and landowners may be required to locate a drive to provide more sight distance and safety as determined by the Road Commission.
FEE
The fee for all driveway permits shall be $35.00.
ENFORCEMENT
In the event that any access to a county road is installed without complying with the provisions outlined herein, the Barry County Road Commission shall initiate the following procedure:
Step 1 – Send letter 1 via certified mail to the land owner providing landowner 30 days to comply. Proceed to Step 2 if the problem is not corrected.
Step 2 – If correction is estimated to cost less than $1000 the Managing Director may determine that the Barry County Road Commission will correct the problem itself. Send letter 2a via certified mail to the landowner notifying of the decision to correct the problem and of a pending bill to be sent to the landowner. Letter also provides landowner additional 30 days to comply.
If a driveway permit was not issued for the installed location and the Managing Director elects not to correct the problem, the matter shall proceed to the appropriate court. Send letter 2b via certified mail notifying landowner of the decision to proceed to court and provide additional 30 days to comply.
If a driveway permit was issued for the installed location and the Managing Director elects not to correct the problem, the permit will proceed through a revocation procedure. Send letter 2c via certified mail stating that a revocation procedure will be held at a board meeting that would provide at least 30 days notice. If the permit is revoked the matter will then proceed to the appropriate court for enforcement.
If the landowner complies with all requirements of the Barry County Road Commission as outlined herein, on the permit, or in the certified letters within the time frames stated above, enforcement action will cease. A driveway permit will then be issued if one has not been already. Payment for said permit will remain the responsibility of the landowner.
The Barry County Road Commission will seek reimbursement for all expenses, legal or otherwise, it has incurred as a result of the enforcement action written above. Reimbursement shall be sought in a manner determined by the expenses and circumstances of each case.
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The minutes of April 3, 2007 were approved as read by the Secretary.
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Motion by Commissioner Fiala seconded by Commissioner Dykstra to approve the payroll for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
CHECK NAME AMOUNT
Barry County Road Commission $76,804.75
Motion by Commissioner Fiala seconded by Commissioner Dykstra to approve the bills for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
Check Name Amount
21003 ALEXANDER WALDEN $552.54
21004 ALRO STEEL CORPORATION $267.37
21005 BERT KEELER $380.00
21006 BETTY MOORE $134.28
21007 CHARLES BENEDICT $552.54
21008 CITY OF HASTINGS $1,077.10
21009 DIC CRAVEN $268.54
21010 DUANE WINDES $6.15
21011 GAYLORD PENNINGTON $134.28
21012 GERALD CISLER $552.54
21013 HOWARD HOSTETLER $552.54
21014 HUGH MCPHERSON $134.28
21015 JACK KINEMAN $552.54
21016 KENNETH HURLESS $552.54
21017 KENNETH PRANSHKA $552.54
21018 KENDALL PRANSHKA $134.28
21019 MARK WEEKS $33.00
21020 NAPA AUTO PARTS $669.90
21021 PATRICIA WOLF $276.28
21022 PAUL PRANSHKA $552.54
21023 RICHARD RAYMOND $552.54
21024 ROBERT BAINES $268.54
21025 ROBERT NAGEL $552.54
21026 ROBERT SLOCUM $689.72
21027 WAYNE ROUSH $552.54
21028 AIS CONST EQUIP CORP $342.80
21029 ALLTEL $333.44
21030 ALRO STEEL CORPORATION $345.28
21031 BESCO WATER TREATMENT INC $65.00
21032 BURKEY SALES & SERVICE $791.90
21033 COUNTY ROAD ASSOCIATION $7,626.00
21034 DIANA HEATH $35.00
21035 DORNBOS SIGN & SAFETY INC $1,586.25
21036 EAGLE COMPUTER TECHNOLOGY INC $45.00
21037 FIDELITY INVESTMENTS $5,943.94
21038 FREEPORT NEWS/GEIGER PRINTERS $388.00
21039 CHRIS BEBEAU BCRC $340.72
21040 GREG SHOOK $47.48
21041 HASTINGS ACE HARDWARE $35.17
21042 HASTINGS BANNER $108.56
21043 HASLER INC $57.00
21044 HASTINGS REMINDER $147.76
21045 HODGES JEWELRY $82.40
21046 IKON OFFICE SOLUTIONS $14.99
21047 JAS NETWORKS INC $126.30
21048 LJ FLUID POWER INC $187.08
21049 LTAP/MTU $800.00
21050 M&K QUALITY TRUCK CENTER $15.46
21051 MANPOWER OF HASTINGS $1,027.52
21052 MCRCSIP $225,155.00
21053 MICHIGAN CAT $874.76
21054 MIKA, MEYERS, BECKETT & JONES $1,378.00
21055 MODEL COVERALL SERVICE $32.78
21056 NAPA AUTO PARTS $503.64
21057 NORTHWOODS BUSINESS FORMS $426.90
21058 PENNOCK HOSPITAL $41.00
21059 PURITY CYLINDER GASES INC $343.90
21060 QUALITY STAFFING SOLUTION $1,781.80
21061 QUILL CORPORATION $96.62
21062 ROAD EQUIPMENT PARTS $2,531.90
21063 S A E INDUSTRIES, INC $279.14
Check Name Amount
21064 SCOTT BUSTANCE $145.11
21065 SCOTT CIVIL ENGINEERING COMPANY $4,561.08
21066 SPENCERS TOWING & TIRE, INC. $85.00
21067 THE STATE CHEMICAL MFG CO $200.10
21068 STATE OF MICHIGAN $270.00
21069 STATE WIRE & TERMINAL $168.61
21070 TRACTOR SUPPLY COMPANY $10.92
21071 USPS-HASLER $300.00
21072 VALLEY INDUSTRIAL PRODUCTS, INC $565.83
21073 VERNS REPAIR & SPORT $71.78
21074 WASTE MANAGEMENT OF MI $129.48
21075 THE WOLVERINE COMPANIES $194.88
Grand Total: $271,192.94
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Motion by Commissioner Dykstra seconded by Commissioner Fiala to take the Asphalt Paving bids off the table and award the bid to Aggregate Industries.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Fiala to take the Natural Aggregate bids off the table and award the 17 Series Natural Aggregate and 31A Natural Aggregate to Meekhof’s Lakeside Dock, Inc.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Fiala to take the 25A and 29A Slag bids off the table and award the 25A Slag bid to Brewer’s City Dock, Inc.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Fiala to take the Liquid Asphalt bids off the table and award all Liquid Asphalt to Bit Mat Products.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Fiala to take the Traffic Control Sign bids off the table and award the bid to Vulcan Signs and Dornbos Sign and Safety, Inc. to be purchased in the best interest of the Road Commission.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Fiala to take the Pavement Marking bids off the table and award the bid to Michigan Pavement Markings.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Fiala to take the Bituminous Mixtures bids off the table and award the bid to all suppliers and be purchased in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Fiala to take the Corrugated Metal Culverts and Smooth Lined Plastic Culverts off the table and award the bid to all suppliers and be purchased in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Fiala to take the Treated Timber Structures off the table and award the bid to Krenn Bridge Company.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
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Motion by Commissioner Fiala seconded by Commissioner Dykstra to accept the Resolution from Irving Township.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
The Irving Township board approved the following repairs to roads at the March 14, 2007 meeting:
$44,850.00 for slag seal on Grange Road from West State to Wood School Roads, and slag seal on Buehler Road from Sisson to Eckert Roads.
$16,946.00 for dust control (2 times)
$22,400.00 for gravel
$4,000.00 for painting
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Motion by Commissioner Fiala seconded by Commissioner Dykstra to accept the Resolution from Hastings Township.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
The Board wishes to inform you that we voted to have dust control applied to our dirt roads in the same manner as it was in 2006, i.e. 2 applications of the 26% solution back to back twice during the season. We’re happy to leave the timing and preparation up to you.
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to change the regularly scheduled time of the Board Meetings from 8:00 A.M. to 6:30 P.M. until November 1, 2007.
ROLL CALL: Yeas, Willcutt, Dykstra, & Fiala
Nays, None
Motion Carried
Meeting adjourned at 8:30 P.M.
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Chairman Secretary
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