May 16, 2006

 The meeting of the Barry County Road Commission was called to order at 8:00 A.M. by Chairman Willcutt.

Members present:  Willcutt, Dykstra, Pashby and Managing Director Brad Lamberg.

The agenda for May 16, 2006 was approved.

The minutes of May 2, 2006 were approved as read by the Secretary.

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the payroll for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

CHECK              NAME                                                                            AMOUNT

                Barry County Road Commission                                       $80,949.34

Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the bills for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

   Check               Name                                                                         Amount      

    19361                 ASR CORPORATION                                                       $540.00

    19362                 CHRIS BEBEAU BCRC                                                     $346.29

    19363                 HASTINGS REMINDER                                                    $290.87

    19364                 NAPA AUTO PARTS                                                       $324.54

    19365                 ADVANCE NEWSPAPERS                                                $186.90

    19366                 REGIONS INTERSTATE BILLING                                       $416.83

    19367                 ALLTEL                                                                         $111.40

    19368                 AMERICAN MESSAGING                                                $14.97

    19369                 BERRIEN COUNTY ROAD COMMISSION                           $30.00

    19370                 BESCO WATER TREATMENT INC                                    $65.61

    19371                 BRAD LAMBERG                                                            $806.60

    19372                 CITY OF HASTINGS                                                        $377.94

    19373                 CONSUMERS ENERGY                                                     $18.26

    19374                 COUNTY RD ASSOCIATION SELF INS FUND                      $10,686.00

    19375                 CSI/GEOTURF, INC.                                                         $4,873.69

    19376                 DORNBOS SIGN & SAFETY INC                                        $806.82

    19377                 DOUBLE A COOKIE COMPANY                                        $146.25

    19378                 EAST JORDAN IRON WORKS                                          $546.68

    19379                 FIDELITY INVESTMENTS                                                $5,911.37

    19380                 FILLMORE EQUIPMENT, INC                                           $215.62

    19381                 HAMILTON LAWN PREP                                                 $186.00

    19382                 HASTINGS ACE HARDWARE                                          $57.98

    19383                 HASTINGS BANNER                                                       $60.36

    19384                 HIGHWAY IMPROVEMENT CO                                        $440.50

    19385                 JDE EQUIPMENT COMPANY                                            $320.25

    19386                 JERRY HALL’S SEPTIC SERVICE LLC                                  $80.00

    19387                 JERRYS TIRE SERVICE                                                     $3,312.80

    19388                 KENT OIL COMPANY, INC.                                              $22,080.00

    19389                 THE LIGHT BULB COMPANY                                           $135.00

    19390                 M&K QUALITY TRUCK CENTER                                      $284.28

    19391                 MICHIGAN CAT                                                             $771.75

    19392                 MICHIGAN COMPANY INC                                              $79.10

    19393                 MIDDLEVILLE-CALEDONIA SUN & NEWS                         $54.81

    19394                 MODEL COVERALL SERVICE                                           $39.08

    19395                 NAPA AUTO PARTS                                                       $80.29

    19396                 NEAL’S TRUCK PARTS                                                    $5,798.74

    19397                 NES TRAFFIC SAFETY                                                    $250.50

    19398                 NEXTEL COMMUNICATIONS                                          $347.18

    19399                 NORTHERN SAFETY CO. INC                                           $306.37

   Check               Name                                                                         Amount      

    19400                 PENNOCK HOSPITAL                                                      $244.00

    19401                 PURITY CYLINDER GASES INC                                         $385.28

    19402                 QUALITY STAFFING SOLUTION                                      $2,316.34

    19403                 QUILL CORPORATION                                                    $68.04

    19404                 RADIO COMMUNICATIONS INC.                                     $108.00

    19405                 RESTORING SPECIALISTS                                               $2,400.00

    19406                 RICHFIELD TRAILER SUPPLY                                           $63.18

    19407                 RIETH RILEY CONSTRUCTION CO                                    $311.86

    19408                 RIVERGATE FAMILY CAMPGROUND LLC                         $450.00

    19409                 ROAD EQUIPMENT PARTS                                              $1,402.16

    19410                 ROGER PASHBY                                                             $94.34

    19411                 SCOTT CIVIL ENGINEERING COMPANY                            $3,691.77

    19412                 ST. REGIS CULVERT INC                                                  $3,960.00

    19413                 STREMLER TILE INC                                                       $338.80

    19414                 SWEEPSTER INC                                                            $1,547.43

    19415                 TERRY CAPPON                                                             $25.50

    19416                 THERMO KING MICHIGAN INC                                        $36.44

    19417                 TRACTOR SUPPLY COMPANY                                         $10.96

    19418                 USPS-HASLER                                                                $150.00

    19419                 VALLEY INDUSTRIAL PRODUCTS, INC                             $277.85

    19420                 WALKER, FLUKE, & SHELDON PLC                                  $8,300.00

    19421                 WASTE MANAGEMENT OF MI                                        $130.68

    19422                 THE WOLVERINE COMPANIES                                        $311.30

    19423                 WYOMING ASPHALT PAVING CO                                    $4,191.22

    19424                 X-CEL CHEMICAL SPEC CO                                             $230.35

                            Grand Total:                                                                            $92,447.13

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to appoint Roger Pashby as voting delegate to the MCRCSIP’s annual business meeting on July 20, 2006.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the 2006 Budget Amendment #1.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

 

AMENDED

Revenues

BUDGET

AMENDMENT

 

BUDGET

M.V.H.F.

4,868,200

 

4,868,200

Federal Funds

1,200,000

-1,184,391

 

15,609

Critical Bridge

0

 

0

County Appropriations

16,000

 

16,000

Township Contributions

1,511,000

 

1,511,000

Other Contributions

167,000

 

167,000

Salvage Sales

3,000

 

3,000

Miscellaneous Sales

1,600

 

1,600

Interest Earned

24,000

 

24,000

Property Rentals

7,105

 

7,105

Equipment Rentals

2,400,000

 

2,400,000

Handling Charges

750

 

750

Purchase Discounts

5,800

 

5,800

Gain/Loss Disp. Of Equipment

0

 

0

Depreciation & Depletion

390,000

 

390,000

Equipment Retirements

0

 

0

Installment Leases

0

 

0

Trade-In Allowances

30,000

-30,000

 

0

Permit Fees

28,000

 

28,000

 

0

Total Revenues

10,652,455

-1,214,391

 

9,438,064

Budget Amendment #1 Cont.

 

 

 

Expenditures

 

 

 

Local Construction

167,000

 

167,000

Primary Preservation

1,953,000

-1,184,391

 

768,609

Local Preservation

1,164,000

 

1,164,000

Primary Preventive Maintenance

636,000

 

636,000

Local Preventive Maintenance

953,500

 

953,500

Primary Routine Maintenance

708,000

 

708,000

Local Routine Maintenance

1,433,000

 

1,433,000

Equipment Expense Direct

765,000

 

765,000

Equipment Expense Indirect

433,000

 

433,000

Equipment Expense Operating

250,000

 

250,000

Distributive Expense

1,460,000

 

1,460,000

Interest Expense

0

 

0

Administrative Expense

430,000

 

430,000

Capital Expense

700,000

-415,000

 

285,000

Note Payments

0

39,000

 

39,000

 

0

Total Expenditures

11,052,500

-1,560,391

 

9,492,109

 

 

0

Budgeted Net Revenues (Exp)

-400,045

 

346,000

 

-54,045

Projected Fund Balance Prior Year

3,020,458

-36,163

 

2,984,295

Projected Fund Balance

2,620,413

 

2,930,250

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve driveway permit #2747, Rutland Township, Yeckley Road for Marshall Cappon upon the permanent closing of Amanda Drive.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Pashby to approve the Guidelines for Public Meetings.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

The following guidelines have been adopted by the Board of County Road Commissioners of Barry County to aid in facilitating public meetings.  These guidelines will hopefully encourage public participation and create an atmosphere where the public can peacefully comment.  The following list of guidelines shall apply at all public meetings held by the Board of County Road Commissioners of Barry County.  Additional guidelines may be put in place at any given meeting as needed and determined by the Board.

  1. The Board will provide separate opportunities for those supporting, opposing, or neutral with regard to the proposed issue.
  2. Those addressing the board should state their name, address, and telephone number so they can be contacted if needed to address any issues.
  3. Individuals or those speaking on behalf of a group of less than 6 shall be limited to 5 minutes.
  4. Individuals speaking on behalf of a group of 6 or more shall be limited to 15 minutes.
  5. Transferring of time from one speaker to another will not be permitted.
  6. Personal attacks will not be permitted.
  7. The regular meeting schedule of the Board will be set and published.
  8. Notices of special meetings will be posted at the main office of the Barry County Road Commission at least 18 hours prior.

Motion by Commissioner Pashby seconded by Commissioner Dykstra to accept the Prairieville Township resolution.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Delton Road, 1.54 Mile, 36′ Wide                    Slag Seal                                  $21,560

Gravel Roads                                                                                                   $20,000

Dust Control                                                                                                     $16,000

Line Painting                                                                                                     $2,013

Mowing                                                                                                            $3,600

Lockshore Road – Payment                                                                              $28,500

Oak Drive                                                        Slag Seal                                  $6,475

                                                                        2006 Proposed Total                $98,148

Motion by Commissioner Dykstra seconded by Commissioner Pashby to accept the Barry Township resolution.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

At the regular meeting of Barry Township Board, held May 3, 2006, the following Resolution was adopted.

There came before the board the following matter:

Now Therefore Be It resolved that the Township of Barry hereby agrees to the following road work to be done in the 2006/2007 fiscal year:

Gravel at large                                                                                                  $25,000 est.

Snow Removal                                                                                     $  1,000

Gilkey Lake Road        Floria to Pifer               Blade patch & Slag Seal           $88,710

Brickyard                     Orchard Road to          Slag Seal                                  $  5,100

                                    To Town Line

Pavement Marking        Pleasant Lake Road and Osborne Road                        $  1,419

First application, 26 & Continuous Spread

The second application we would like placement in front of homes only  $20,000

Sheffield Road  West of Lane Lang       500′ of Fabric                          $  5,000

                                                                        Total 2006/2007                      $146,229

Motion by Commissioner Dykstra seconded by Commissioner Pashby to accept the Castleton Township resolution.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Due to circumstances beyond our control the only work Castleton Township can commit to this year is as follows:

Pavement marking as proposed on Barger, Devine and Durkee Roads   $ 1,138

State Road payment                                                                                         $30,400

Chloride (4.32 miles single pass, 28.94 miles full width with 26%)                      $10,885

Road Gravel                                                                                                     $  6,000

                                                                                    Total                            $48,423

Motion by Commissioner Willcutt seconded by Commissioner Pashby to rescind the motion for awarding the 29A Slag bid on May 2, 2006 and award the bid to all the bidders and purchase in the best interest of the Road Commission.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Pashby seconded by Commissioner Dykstra to cancel the regular board meeting of May 30, 2006.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Meeting adjourned at 11:45 A.M.

_________________________________                   __________________________________

Chairman                                                                      Secretary

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