The regular meeting of the Barry County Road Commission was called to order at 8:00 A.M. by Chairman Willcutt.
Members present: Willcutt, Dykstra, and Managing Director Brad Lamberg. Pashby excused.
The agenda for May 3, 2005 was approved.
The minutes of April 19, 2005 was approved as read by the Secretary.
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to approve the payroll for payment.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
CHECK NAME AMOUNT
Barry County Road Commission $71,365.53
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to approve the bills for payment.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Check Name Amount
17424 DOUBLE A COOKIE COMPANY $69.35
17425 NAPA AUTO PARTS $330.69
17426 PRIORITY HEALTH $18,331.86
17427 PROFESSIONAL BENEFITS SERVICES $5,103.00
17428 WYOMING ASPHALT PAVING CO $1,773.69
17429 ADVANTAGE TITLE $365.00
17430 AFLAC $132.00
17431 ALEXANDER WALDEN $286.54
17432 ALFRED MARTZ $143.28
17433 ALLIED TRUCK EQUIP $167.69
17434 ARISTOCHEM, INC $556.02
17435 AUTO INTERIORS $65.00
17436 BARRY COUNTY TREASURER $45.91
17437 BERT KEELER $380.00
17438 BESCO WATER TREATMENT INC $30.50
17439 BETTY MOORE $98.28
17440 BILL SEIF CHEVROLET-BUICK INC $2,069.09
17441 BURKEY SALES & SERVICE $312.98
17442 DORNBOS SIGN & SAFETY INC $304.30
17443 CARPENTER GRAVEL INC $101.78
17444 CHARLES BENEDICT $286.54
17445 CHOICE ONE COMMUNICATIONS $239.88
17446 COGITATE INC $1,762.50
17447 COLEMAN AGENCY $60.00
17448 CONSUMERS ENERGY $3,585.25
17449 DALE W HUBBARD INC $1,375.00
17450 DIC CRAVEN $286.54
17451 DUTHLER TRUCK CENTER $310.69
17452 ELAN FINANCIAL SERVICES $360.97
17453 FIDELITY INVESTMENTS $5,460.81
17454 GAYLORD PENNINGTON $196.54
17455 GERALD CISLER $419.54
17456 GUARDIAN ALARM COMPANY $23.92
17457 HOWARD HOSTETLER $286.54
17458 HUGH MCPHERSON $143.28
17459 INDEPENDENT FUELING NETWORK $51.80
17460 JACK KINEMAN $286.54
17461 JAS NETWORKS INC $128.30
17462 JERRYS TIRE SERVICE $2,091.90
Check Name Amount
17463 KENNETH HURLESS $286.54
17464 KENNETH PRANSHKA $196.54
17465 KENT OIL COMPANY, INC. $15,958.53
17466 KENDALL PRANSHKA $143.28
17467 KETCHUM MACHINE CO $530.00
17468 LARRY MAUPIN $114.40
17469 LAWRENCE BARRY $8.50
17470 LAWSON PRODUCTS, INC $667.12
17471 M&K QUALITY TRUCK CENTER $97.83
17472 MICHIGAN CAT $13,028.17
17473 MICHIGAN COMPANY INC $28.29
17474 MICHAEL R KLUCK & ASSOCIATES $108.00
17475 MODEL COVERALL SERVICE $36.00
17476 NAPA AUTO PARTS $211.45
17477 NEAL’S TRUCK PARTS $3,432.63
17478 NORMAN JACK LENZ $374.54
17479 NORTHERN SAFETY CO. INC $50.54
17480 PATRICIA WOLF $328.44
17481 PAUL PRANSHKA $286.54
17482 PURITY CYLINDER GASES INC $97.58
17483 QUALITY STAFFING SOLUTION $942.38
17484 QUILL CORPORATION $46.08
17485 RICHARD RAYMOND $286.54
17486 ROAD EQUIPMENT PARTS $286.62
17487 ROBERT BAINES $286.54
17488 ROBERT NAGEL $604.71
17489 ROBERT RUSSELL $286.54
17490 ROBERT SLOCUM $114.40
17491 S A MORMAN & COMPANY $1,360.00
17492 SANISWEEP INC $1,650.00
17493 SBC $33.60
17494 SCOTT BUSTANCE $84.79
17495 STATE OF MICHIGAN $263.75
17496 STATE WIRE & TERMINAL $361.51
17497 ST. REGIS CULVERT INC $1,041.60
17498 WAYNE ROUSH $286.54
17499 WYOMING ASPHALT PAVING CO $2,371.70
17500 ZEP MANUFACTURING COMPANY $170.02
Grand Total: $94,485.74
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the 25A and 29A Slag bids off the table and award the bid to Brewer’s City Dock, Inc.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Slurry Seal bids off the table and award the bid to Pavement Restoration of Michigan.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Natural Aggregate bids off the table and award the 17 Series Natural Aggregate to Aggregate Industries and award the 31A Natural Aggregate to Meekhof’s Lakeside Dock, Inc.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Liquid Asphalt bids off the table and award the HFRS-2M bid to Bit Mat Products and award HFE-150 to Bit Mat Products and Asphalt Materials to be purchased in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Asphalt Paving bids off the table and award bid to Aggregate Industries, Kalamazoo.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Bituminous Mixtures bids off the table and award the bid to all suppliers and be purchased in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Treated Timber Structures off the table and award the bid to Krenn Bridge Company.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Corrugated Metal Culverts and Smooth Lined Plastic Culvert bids off the table and award the Galvanized, Poly Coated, and Aluminized to Jensen Bridge & Supply, and Smooth Lined Plastic to L.T. Elsey & Son, Inc.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Traffic Control Sign bids off the table and award the bid to Vulcan Signs, Inc.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to extend the bid and sign the proposal for the Road Commission’s 2005 Overband Crack Seal at a price of $1.129 per pound.
ROLL CALL: Yeas, Willcutt &Dykstra
Nays, None
Motion Carried
Rob Richardson and Scott Bond discussed equipment needs with the Board.
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take equipment bids for a Dozer, Self-Propelled Road Sweeper, and (1) 64,000 lb GVW Tandem Axle Cab and Chassis on May 31, 2005 at 9:00 A.M.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt to extend the 2004 bid of $50,372.00 minus $2,130.00 for a 14 foot Monroe combination Dump/Spreader Body.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Willcutt authorizing Rob Richardson to buy a used Distributor for up to $14,000.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
Motion by Commissioner Willcutt seconded by Commissioner Dykstra to adopt the Unauthorized Release of Information Policy effective May 3, 2005.
ROLL CALL: Yeas, Willcutt & Dykstra
Nays, None
Motion Carried
UNAUTHORIZED RELEASE OF INFORMATION POLICY
Employees of the Barry County Road Commission have an ongoing opportunity to access confidential information or records that are only available to the general public on a limited review or purchase basis. Much of the information processed by the Barry County Road Commission employees is confidential, and its release is governed by law; for example, driver record and vehicle ownership information. These laws mandate that personal information will not be disclosed to anyone unless that party is legally entitled to receive the information. Employees must not access or release information. These laws mandate that personal information will not disclosed to anyone unless that party is legally entitled to receive the information. Employees must not access or release information contained in the records and files of this department, including digital images or signatures, except in connection with their duties and only to authorize parties in accordance with work area procedures.
If an employee is approached to provide information inappropriately, including digital images and signatures, the employee must refuse to release the requested information and immediately advise supervision.
It is a very serious offense for an employee to access, release or use for personal purposes, confidential information obtained in the course of employment. A violation of this policy is just cause for disciplinary action up to an including dismissal. In addition, the Road Commission may request criminal charges to be filed against the employee, which could result in a felony conviction.
Meeting adjourned at 10:50 A.M.
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Chairman Secretary
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