April 5, 2005

 The regular meeting of the Barry County Road Commission was called to order at 8:00 A.M. by Vice-Chairman Pashby.

Members present:  Dykstra, Pashby and Managing Director Brad Lamberg.  Willcutt excused.

The agenda for April 5, 2005 was approved.

The minutes of March 22, 2005 were approved as read by the Secretary.

Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the payroll for payment.

     ROLL CALL:  Yeas, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

CHECK              NAME                                                                            AMOUNT

                            Barry County Road Commission                                       $74,204.80

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the bills for payment.

     ROLL CALL:  Yeas, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

   Check               Name                                                                         Amount                  

    17288                 ACEC OF MICHIGAN                                                      $170.00

    17289                 COUNTY ROAD ASSOCIATION                                        $80.00

    17290                 HUBBARD SUPPLY COMPANY                                        $18.44

    17291                 NAPA AUTO PARTS                                                       $488.57

    17292                 PRIORITY HEALTH                                                         $15,576.37

    17293                 AFLAC                                                                          $132.00

    17294                 ALEXANDER WALDEN                                                   $286.54

    17295                 ALFRED MARTZ                                                            $143.28

    17296                 BARRY COUNTY TREASURER                                         $61.21

    17297                 BEN’S TECH SUPPLY                                                       $84.17

    17298                 BERT KEELER                                                                $380.00

    17299                 BESCO WATER TREATMENT INC                                    $25.85

    17300                 BETTY MOORE                                                              $98.28

    17301                 CALLENDER & DORNBOS                                               $3,592.86

    17302                 CHARLES BENEDICT                                                      $286.54

    17303                 CHOICE ONE COMMUNICATIONS                                    $235.22

    17304                 CONSUMERS ENERGY                                                     $7,973.47

    17305                 CUMMINS BRIDGEWAY LLC                                           $2,310.97

    17306                 DIC CRAVEN                                                                  $286.54

    17307                 DUTHLER TRUCK CENTER                                              $265.27

    17308                 ELAN FINANCIAL SERVICES                                           $156.52

    17309                 ENGINEERING SUPPLY CORP                                           $170.54

    17310                 FIDELITY INVESTMENTS                                                $5,772.33

    17311                 FIDELITY INVESTMENTS                                                $375.00

    17312                 CHRIS BEBEAU BCRC                                                     $162.04

    17313                 GAYLORD PENNINGTON                                                 $196.54

    17314                 GERALD CISLER                                                             $419.54

    17315                 GUARDIAN ALARM COMPANY                                      $144.64

    17316                 HASTINGS ACE HARDWARE                                          $22.10

    17317                 HASTINGS MAXI MUFFLERS                                          $20.00

    17318                 HIGHWAY IMPROVEMENT CO                                        $615.00

    17319                 HOWARD HOSTETLER                                                   $286.54

    17320                 HUGH MCPHERSON                                                        $143.28

    17321                 HWS, INC                                                                      $373.00

    17322                 JACK KINEMAN                                                            $286.54

    17323                 J-AD GRAPHICS, INC.                                                      $1,006.00

    17324                 JAS NETWORKS INC                                                      $126.30

    17325                 JDE EQUIPMENT COMPANY                                            $7,317.84

    17326                 JERRYS TIRE SERVICE                                                     $650.13

   Check               Name                                                                         Amount                  

    17327                 KENNETH HURLESS                                                       $286.54

    17328                 KENNETH PRANSHKA                                                    $196.54

    17329                 KENTWOOD OFFICE FURNITURE                                     $10.87

    17330                 KENDALL PRANSHKA                                                    $143.28

    17331                 KETCHUM MACHINE CO                                                $112.00

    17332                 LARRY MAUPIN                                                            $114.40

    17333                 LAWRENCE BARRY                                                        $8.50

    17334                 LTAP/MTU                                                                    $150.00

    17335                 M&K QUALITY TRUCK CENTER                                      $240.47

    17336                 MANPOWER OF HASTINGS                                            $696.16

    17337                 MICHIGAN CAT                                                             $1,356.76

    17338                 MICHIGAN CONTRACTOR & BUILDER                             $169.00

    17339                 MIKE HULL                                                                   $200.00

    17340                 MIKA, MEYERS, BECKETT & JONES                                 $683.50

    17341                 MODEL COVERALL SERVICE                                           $36.00

    17342                 NAPA AUTO PARTS                                                       $131.29

    17343                 NORMAN JACK LENZ                                                     $374.54

    17344                 PATRICIA WOLF                                                            $328.44

    17345                 PAUL PRANSHKA                                                          $286.54

    17346                 PURITY CYLINDER GASES INC                                         $574.17

    17347                 QUALITY STAFFING SOLUTION                                      $1,191.75

    17348                 RADIO COMMUNICATIONS INC.                                     $255.36

    17349                 RICHARD RAYMOND                                                     $286.54

    17350                 ROAD EQUIPMENT PARTS                                              $621.79

    17351                 ROAD EQUIPMENT PARTS CENTER                                 $168.66

    17352                 ROBERT BAINES                                                            $286.54

    17353                 ROBERT NAGEL                                                             $604.71

    17354                 ROBERT RUSSELL                                                          $286.54

    17355                 ROBERT SLOCUM                                                          $114.40

    17356                 ROGER PASHBY                                                             $169.06

    17357                 S A E INDUSTRIES, INC                                                   $815.94

    17358                 STANDARD INSURANCE CO.                                          $1,174.46

    17359                 TIREMAXX                                                                   $196.50

    17360                 WASTE MANAGEMENT OF MI                                        $125.25

    17361                 WAYNE ROUSH                                                             $286.54

    17362                 WELLER AUTO/TRUCK                                                   $1,000.00

                            Grand Total:                                                                            $64,422.50

Kathy Sheldon with Walker, Fluke and Sheldon, PLC presented the 2004 Fiscal Year Audit Report to the Board.

Motion by Commissioner Dykstra seconded by Commissioner Pashby to have Managing Director Brad Lamberg sign the Real Estate Purchase and Sale Agreement for property in Hastings Township with George and Mary Ransome upon the addition regarding the sloping of the pit.

     ROLL CALL:  Yeas, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

                     Real Estate Purchase and Sale Agreement

This Real Estate Purchase and Sale Agreement is made effective _______________, 2005, by and between George Ransome and Mary Ransome, husband and wife, of 3400 E. M-79 Highway, Hastings, Michigan 49058 (“Sellers“), and the Board of Road Commissioners of Barry County, a Michigan governmental entity, of 1725 W. M-43 Highway, P. O. Box 158, Hastings, Michigan 49058 (“Buyer“).

The parties agree as follows:

  • 1. Purchase and Sale. Sellers shall sell and convey to Buyer, and Buyer shall purchase from Sellers, land located in the Hastings Charter Township, Barry County, Michigan, being a part of tax parcel number 06-035-015-00, and legally described as follows (the “Property“):

The South 300 feet of the West 300 feet of the East 1/2 of the Northwest 1/4 of Section 35, Town 3 North, Range 8 West, Hastings Township, Barry County, Michigan.

  • 2. Purchase Price and Payment. The purchase price of the Property shall be Ten Thousand and no/100 Dollars ($10,000.00), paid by Buyer to Sellers at closing in certified funds.
  • 3. Purchase of Gravel. Buyer will also pay Sellers One Dollar ($1.00) for every cubic yard of gravel material removed by Buyer in 2005 from the Property. The material removed shall be measured in tons by belt scales used by Buyer’s gravel processing contractor and converted from tons to cubic yards on a 1.5 tons per cubic yard conversion factor.

                        Buyer agrees to remove a minimum of 36,000 square yards of gravel material if the gravel material meets the specifications for 23A road gravel.  Buyer may remove such additional amounts of gravel as Buyer deems appropriate in its sole discretion.

                        It is anticipated that mining activities will be completed on or before September 1, 2005.  Buyer will pay Sellers for all gravel material removed by Buyer upon the completion of mining activities.

  • 4. Closing. The closing shall occur within thirty (30) days after the effective date of this agreement at a date, time and place mutually convenient to the parties, unless mutually extended in writing by the parties.
  • 5. Possession. Prior to closing, Sellers shall maintain the Property in its present condition. Sellers shall transfer possession of the Property to Buyer at closing. All risk of loss shall pass to Buyer at closing.
  • 6. Title. At the time of closing, the title to the Property shall be free and clear of all liens and encumbrances, except the lien of all real property taxes and assessments which become due and payable after the date of closing, utility easements of record, and any matters assumed by or otherwise acceptable to Buyer. Sellers shall transfer title to the Property to Buyer at closing by a warranty deed in statutory form.
  • 7. Real Estate Taxes. Sellers shall pay all real estate taxes and special assessments presently due and payable on the Property, including but not limited to the Winter 2004 tax bill. All real estate taxes and special assessments hereinafter accrued on the Property shall be paid by Buyer. Sellers shall pay any applicable county and state transfer taxes arising out of the purchase and sale of the Property documented herein.
  • 8. Survey and Inspections. If Buyer desires a survey of the Property, Buyer may perform such a survey at Buyer’s own expense. If Buyer desires inspections of the Property, Buyer may perform such inspections at Buyer’s own expense.
  • 9. Title Evidence. As a condition to closing, Buyer must be able to obtain a commitment for the issuance by a reputable title insurance company of an owner’s policy of title insurance in an amount not less than Ten Thousand and no/100 Dollars ($10,000.00), insuring marketable title in and to the Property in the name of Buyer, free and clear of all liens and encumbrances whatsoever, except (a) those created or assumed by Buyer, (b) zoning ordinances, (c) legal highways, and (d) covenants and restrictions of record. Buyer shall pay the cost of the premium for such title insurance policy.
  • 10. Sellers’ Option to Repurchase Property. At any time beginning on February 1, 2006, and continuing until February 1, 2011, Sellers shall have the option to repurchase the Property from Buyer for a purchase price of Ten Thousand and no/100 Dollars($10,000.00), provided that Sellers are not in default under this Agreement and the remaining terms of the repurchase are acceptable to Buyer. The option shall be exercised by Sellers providing Buyer with written notice of the intent to exercise the option. If the Sellers elect to exercise their option to repurchase, Buyer shall regrade the gravel mining operation area in a reasonably commercial manner.
  • 11. Closing Fee. Buyer shall pay the cost of any closing fee charged by any closing agent selected by the parties to administer the closing of the purchase by Buyer and sale by Sellers of the Property documented herein.
  • 12. Attorney Fees and other Costs. Buyer shall pay the entire amount of any and all attorney fees and all other costs incurred by Buyer arising out of the purchase and sale of the Property documented herein. Sellers shall pay the entire amount of any and all attorney fees and all other costs incurred by Sellers arising out of the purchase and sale of the Property documented herein.
  • 13. Real Estate Broker. The parties agree and represent to each other that no real estate broker has been involved in the subject transaction.
  • 14. Entire Agreement. This agreement constitutes the entire agreement between the parties and may only be changed by a writing executed by both parties.
  • 15. Land Division Act. Sellers transfer to Buyer no division rights available to the Property.
  • 16. Representations and Warranties.

            (a)        Sellers represent and warrant to Buyer that they have full legal right, power, and authority to enter into this agreement.  Other than the warranties given in Paragraph 6 regarding title to the Property, Sellers make no representation or warranty regarding the condition of the Property.  Buyer agrees to rely on its own inspections and agrees to accept the Property AS IS.

            (b)        Buyer represents and warrants to Sellers that it has full legal right, power, and authority to enter into this agreement and has taken all action necessary to carry out the same.

            (c)        The respective representations and warranties of the parties shall survive the closing.

  • 17. Indemnification.

            (a)        Sellers agree to indemnify and hold harmless Buyer from any damages or loss incurred by Buyer as a result of failure of any representation or warranty made by Sellers in this agreement.

            (b)        Buyer agrees to indemnify and hold harmless Sellers from any damages or loss incurred by Sellers as a result of failure of any representation or warranty made by Buyer in this agreement.

  • 18. Miscellaneous. This agreement shall be governed by Michigan law. Time is of the essence of the performance of the obligations described herein. No third party shall be a beneficiary of any provision of this agreement. Nothing contained herein shall be deemed or construed by the parties, nor by any third party, as creating the relationship of principal and agent, or of partnership or joint venture between the parties hereto. The headings contained herein are for convenience only and shall not be used to define, explain, modify or aid in the interpretation or construction of the contents of this agreement. This agreement may be executed in duplicate counterparts and each executed counterpart shall be considered as an original of this agreement. A faxed signature shall constitute a legally binding signature.
  • 19. Notices. All notices required to be given or appropriate under this agreement shall be deemed to be given when delivered personally or upon the mailing by first-class mail, postage prepaid, to Buyer or Sellers at their addresses listed above.

By signing this agreement, the parties acknowledge that they have read this document, they know its contents and they are voluntarily signing it.

Motion by Commissioner Pashby seconded by Commissioner Dykstra to accept Resolutions from Irving and Orangeville Townships.

     ROLL CALL:  Yeas, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Irving Township Resolution

At the board meeting of Irving Township on March 9, 2005 the board approved the following road work for 2005.

McCann Road to West State; slag seal for $8,840.00

Woodruff Road from Hammond to West State; slag seal for $9,265.00

Woodruff from State Road to township line; slag seal for $2,210

McCann and Irving Roads, 1.06 mile, Rutland town line, North & West to Thornapple town line;  

     slag seal for $9,010.00

Wood School Road, ½ mile from Eckert to Kent County line; slag seal $4,420.00

Dust Control; 26% at 2 applications for $17,428.00

Gravel for $20,000.00

Painting for $99.00

Orangeville Township Resolution

Overlay & Seal

Marsh Road – 3.04 miles ($176,440 over two years)                                        $88,220

9 Mile & South Damon – 0.64 mile                                                                   $27,400

Slag Seal

9-Mile – 1.31 miles                                                                                          $11,135

Mullen Road – 1.30 miles                                                                                 $11,050

Crack Seal

Marsh Road – 2.00 miles                                                                                  $  6,000

Marsh Road – 1.89 miles                                                                                  $  6,600

Keller Road – 2.60 miles                                                                                  $  7,800

Center & Edge Painting

As presented; 5.1 miles                                                                         $  2,074


2 applications of 26%                                                                                       $11,066


2005 approved                                                                                                 $26,320

Previously Approved Projects; May 5, 2004

Patterson Road (Marsh-Wildwood)                                                                  $11,800

Patterson Road (Wildwood-Saddler)                                                                $21,666

Rook Road (2 year)    $50,790 ½                                                                    $25,395

Pine Lake Road                                                                                                $18,000

Total Road Repairs and Improvements                                                  $274,526

Motion by Commissioner Dykstra seconded by Commissioner Pashby authorizing Chairman Willcutt to sign the 2004 Annual Act 51 Financial Report and be submitted to the State.

     ROLL CALL:  Yeas, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Meeting adjourned at 10:00 A.M.

_________________________________                   __________________________________

Chairman                                                                      Secretary

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