July 27, 2004

 The regular meeting of the Barry County Road Commission was called to order at 9:00 A.M. by Chairman Willcutt.

Members present:  Willcutt, Dykstra, Pashby and Managing Director Brad Lamberg.

The agenda for July 27, 2004 was approved.

The minutes of July 13, 2004 was approved as read by the Secretary.

Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the payroll for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

CHECK              NAME                                                                            AMOUNT

                            Barry County Road Commission                                       $101,423.19

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the bills for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

   Check               Name                                                                         Amount                  

    15996                 HUBBARD SUPPLY COMPANY                                        $59.22

    15997                 MICHIGAN CHLORIDE SALES                                          $1,293.02

    15998                 NAPA AUTO PARTS                                                       $160.59

    15999                 NMARC                                                                        $90.00

    16000                 NORTHERN SAFETY CO. INC                                           $526.80

    16001                 WYOMING ASPHALT PAVING CO                                    $971.21

    16002                 AFLAC                                                                          $132.00

    16003                 AGGREGATE INDUSTRIES                                               $7,732.34

    16004                 REGIONS INTERSTATE BILLING                                       $143.06

    16005                 ALLTEL                                                                         $185.16

    16006                 ALLIED TRUCK EQUIP                                                    $388.70

    16007                 APPLIED INDUSTRIAL TECHNOLOGIES                            $302.12

    16008                 BARRY COUNTY LUMBER                                               $64.58

    16009                 BARRY COUNTY TREASURER                                         $53.56

    16010                 BEAVER RESEARCH COMPANY                                       $54.00

    16011                 BEN’S TECH SUPPLY                                                       $186.20

    16012                 BESCO WATER TREATMENT INC                                    $41.00

    16013                 BIT MAT PRODUCTS                                                      $126,168.57

    16014                 CALLENDER & DORNBOS                                               $862.52

    16015                 CHOICE ONE COMMUNICATIONS                                    $233.57

    16016                 COGITATE INC                                                               $25.00

    16017                 COLWELL EQUIPMENT CO.INC.                                       $90.15

    16018                 CONSUMERS ENERGY                                                     $1,317.30

    16019                 DALE W HUBBARD INC                                                  $7,011.46

    16020                 DANIEL BURGHDOFF                                                     $200.00

    16021                 DERMODY TRUCK SALES INC                                         $50.01

    16022                 DUTHLER TRUCK CENTER                                              $3,255.67

    16023                 FIDELITY INVESTMENTS                                                $6,221.09

    16024                 FIRE EXTINGUISHER SERVICE                                          $488.75

    16025                 FREEPORT NEWS/GEIGER PRINTERS                                $28.50

    16026                 GRAND RENTAL STATION                                              $203.00

    16027                 HASTINGS ACE HARDWARE                                          $169.66

    16028                 HASLER INC                                                                  $59.85

    16029                 HUBBARD SUPPLY COMPANY                                        $434.67

    16030                 JERRYS TIRE SERVICE                                                     $2,242.81

    16031                 KENT OIL COMPANY, INC.                                              $12,598.30

    16032                 KETCHUM MACHINE CO                                                $275.00

    16033                 LAKELAND ASPHALT CORP                                           $3,417.00

    16034                 LASCO, INC.                                                                  $232.72

   Check               Name                                                                         Amount                  

    16035                 LAWSON PRODUCTS, INC                                               $65.97

    16036                 M&K QUALITY TRUCK CENTER                                      $153.74

    16037                 MEEKHOF LAKESIDE DOCK INC                                      $54,311.32

    16038                 MICHIGAN DEPT OF AGRICULT                                       $145.00

    16039                 MICHIGAN ASPHALT                                                     $200.01

    16040                 MICHIGAN CAT                                                             $7,663.69

    16041                 MICHIGAN CHLORIDE SALES                                          $2,041.87

    16042                 MICHIGAN COMPANY INC                                              $122.43

    16043                 MODEL COVERALL SERVICE                                           $33.50

    16044                 NAPA AUTO PARTS                                                       $629.24

    16045                 NEAL’S TRUCK PARTS                                                    $1,077.42

    16046                 NEXTEL COMMUNICATIONS                                          $344.67

    16047                 PROFESSIONAL BENEFITS SERVICES                                $4,937.00

    16048                 PURITY CYLINDER GASES INC                                         $167.87

    16049                 QUALITY STAFFING SOLUTION                                      $955.99

    16050                 QUILL CORPORATION                                                    $530.91

    16051                 RADIO COMMUNICATIONS INC.                                     $446.76

    16052                 RAILROAD STREET MILL                                                $71.00

    16053                 ROAD EQUIPMENT PARTS                                              $307.27

    16054                 ROB GARRETT                                                               $163.12

    16055                 S A E INDUSTRIES, INC                                                   $253.24

    16056                 SCOTT BUSTANCE                                                         $37.48

    16057                 SCODELLER CONSTRUCTION                                          $50,120.83

    16058                 STATE OF MICHIGAN                                                     $13.71

    16059                 STATE SPRING SERVICE                                                  $1,122.24

    16060                 STATE WIRE & TERMINAL                                             $239.15

    16061                 ST. REGIS CULVERT INC                                                  $5,002.80

    16062                 TRUCK & TRAILER SPECIALTIES                                     $674.25

    16063                 VESCO OIL CORPORATION                                              $1,391.68

    16064                 WELLER AUTO/TRUCK                                                   $600.00

    16065                 WILCOX PROFESSIONAL SERVICES LLC                           $2,139.00

    16066                 THE WOLVERINE COMPANIES                                        $10.26

    16067                 WONCH BATTERY COMPANY                                         $286.36

    16068                 WYKSTRA OIL COMPANY                                              27.02

    16069                 WYOMING ASPHALT PAVING CO                                    $1,816.12

                            Grand Total:                                                                     $316,072.08

Motion by Commissioner Dykstra seconded by Commissioner Pashby to place a new Yield sign and Except When Turning Right sign at the following location:

Road Name                                          Intersection                               Township

East Bound East State Road                 at Wellman Road                      Castleton

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

Motion by Commissioner Dykstra seconded by Commissioner Pashby to accept the resolutions from Johnstown, Thornapple, Maple Grove Townships and a letter of commitment from Michael Lutes representing residents on Lynn Drive for portion of the cost for Slurry Seal.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Resolution from Johnstown Township:

The Board decided to wait for seal on Sweetheart Lane until 2005.  Will send letter.

Resolution from Thornapple Township:

Near Lane

0.70 Mile         Patterson Road to Duncan Lake                       Slag Seal                      Canceled

Noffke Drive

1.91 Mile         108th South to EW Noffke                                Slurry Seal                    $30,000*


Hilltop & Taro Road

0.40 Mile         Plat in Section 15                                              Crack & Slag Seal        Canceled

Garbow Road

0.28 Mile         M-37 to Stimson Road                         Slag Seal 20′ Wide       $  2,200

Oak Creek Drive

0.11 Mile         North of Parmalee Road, Section 2                   Slag Seal                      Canceled

Robertson Road

0.16 Mile         900′ North of Parmalee to PR                          Slag Seal                      $     900

Fawn Avenue & Brook Street

0.46 Mile         Sandy Knolls Plat in Section 35                        Crack & Slag Seal        Canceled

*Patterson Road

1.98 Mile         108th Street to 144th Avenue                             Slag Seal – 30′ Wide    $22,700

*Patterson Road

1.51 Mile         144th Avenue to 141st Avenue                          Slag Seal – 30′ Wide    $17,500

*Before these two projects begin, alternatives need to explored as discussed at our meeting on January 14.

Dust Control

As per RC estimate of 1-14-04, using 38% solution

23.82 Miles Two Pass; 3.73 Miles One Pass                            (Not to exceed)            $16,000

Road Gravel

Board has budgeted this amount, which is less than half of the RC 4-7-04

Estimate of $27,735.  Either this must be reduced, or some of the other projects

will need to be delayed for another year.                                   (Not to exceed)            $12,000

Pavement Marking

As per RC estimate to paint roads in poor condition                                                      $  4,140

                                                                                                Total                            $105,440

Note:  Thornapple Township Board has established this amount as our 2004-05 budget for highways.  As our estimated revenues will be less this year, we cannot exceed the $111,140 total amount.  As you will note we did eliminate doing anything this year with Boulder Creek Estates.

Resolution from Maple Grove Township

At the regular monthly meeting of the Maple Grove Township Board, held on July 7, 2004 with five board members and one visitor present, paved roads were discussed.  Motion by Jim Heyboer 2nd by Gale Wetzel to approve the project of Barryville Road between Lawrence Road and Maple Grove Road (one mile) for overlay and slag seal at a cost of $24,000.  Motion carried with all ayes.

Resolution from Maple Grove Township (Cont.)

Motion by Susie Butler to:

Seal coat Bivens Road 2.41 miles between Assyria Road and M-66                              $20,500

Paint edge and centerline of same                                                                                  $  1,680

Paint edge of Barryville Road from Lawrence Road to Maple Grove Road                    $     700


Motion 2nd by Jim Heyboer and carried with all ayes.

We as a board are still completely in favor of rumble strips on west side of the M-66 -Lawrence-M-79 corner and continue to encourage improving visibility and safety of corner.

Letter from Michael Lutes

The residents of Lynn Drive has chosen to have the road slurry sealed, voluntarily incurring the additional $3,350 expense, instead of the originally proposed slag seal. 

Motion by Commissioner Pashby seconded by Commissioner Dykstra authorizing Managing Director Brad Lamberg to vote on all matters at the 2004 Annual CRASIF meeting.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to take the bids for a new Articulating Wheeled Loader off the table and award the bid to JDE Equipment for a John Deere 724J Loader with Dymax Cam Style Coupler in the amount of $190,752.66.


     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Pashby to take the bids for the sale of the 1975 Cat 966C Loader off the table and award the bid to Dan Valley Excavating in the amount of $27,500.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to cancel the September 21, 2004 Board Meeting.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to change the regular Board Meeting of September 7, 2004 to September 14, 2004.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Meeting adjourned at 11:00 A.M.

_________________________________                   __________________________________

Chairman                                                                      Secretary

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