December 30, 2003

The regular meeting of the Barry County Road Commission was called to order at 9:00 A.M. by Chairman Willcutt.

Members present:  Willcutt, Pashby, Dykstra, and Managing Director Brad Lamberg.

The agenda for December 30, 2003 was approved.

The minutes of December 16, 2003 was approved as read by the Secretary.

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the payroll for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

CHECK              NAME                                                                            AMOUNT

                            Barry County Road Commission                                       $72,204.74

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the bills for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

   Check               Name                                                                         Amount                  

    14946                 BLUE CROSS BLUE SHIELD                                              $25,964.33

    14947                 NAPA AUTO PARTS                                                       $105.58

    14948                 AFLAC                                                                          $114.00

    14949                 AGGREGATE INDUSTRIES                                               $53.94

    14950                 REGIONS INTERSTATE BILL                                            $66.69

    14951                 ALLTEL                                                                         $20.77

    14952                 APPLIED INDUSTRIAL TECHNOLOGIES                            $201.24

    14953                 AVAYA                                                                         $67.03

    14954                 BARRY COUNTY PAYROLL ACCOUNT                             $4,000.00

    14955                 BARRY COUNTY TREASURER                                         $34.36

    14956                 BESCO WATER TREATMENT INC                                    $46.75

    14957                 CALLENDER & DORNBOS                                               $378.04

    14958                 CHOICE ONE COMMUNICATIONS                                    $200.50

    14959                 CONSUMERS ENERGY                                                     $5,421.52

    14960                 DREAMLAND HOMES                                                    $35.00

    14961                 DRESBACH PONTIAC OLDSMOBILE GMC TRUCK              $62.54

    14962                 ELAN FINANCIAL SERVICES                                           $723.15

    14963                 FELPAUSCH FOOD CENTER                                             $577.08

    14964                 FIDELITY INVESTMENTS                                                $5,298.02

    14965                 FIRE EXTINGUISHER SERVICE                                          $295.50

    14966                 CHRIS BEBEAU BCRC                                                     $57.16

    14967                 GOOD GMC                                                                    $17.99

    14968                 W.W. GRAINGER, INC                                                     $253.58

    14969                 HASTINGS ACE HARDWARE                                          $22.25

    14970                 JAMAR TECHNOLOGIES, INC.                                          $15.00

    14971                 JAS NETWORKS INC                                                      $123.45

    14972                 JERRYS TIRE SERVICE                                                     $498.52

    14973                 KENDALL INDUSTRIAL SUPPLIES                                    $119.61

    14974                 KENT OIL COMPANY, INC.                                              $9,236.80

    14975                 M&K QUALITY TRUCK CENTER                                      $25.37

    14976                 MICHIGAN CAT                                                             $91.96

    14977                 MICHIGAN COMPANY INC                                              $663.41

    14978                 MODEL COVERALL SERVICE                                           $32.50

    14979                 NAPA AUTO PARTS                                                       $219.08

    14980                 NEAL’S TRUCK PARTS                                                    $116.00

    14981                 NEXTEL COMMUNICATIONS                                          263.49

    14982                 PRIORITY COLLISION CENTER                                         $341.20

    14983                 PURITY CYLINDER GASES INC                                         $121.43

    14984                 QUALITY STAFFING SOLUTION                                      $2,110.49

    14985                 QUILL CORPORATION                                                    $149.79

    14986                 ROAD EQUIPMENT PARTS                                              $119.49

    14987                 STANDARD INSURANCE CO.                                          $861.95

   Check               Name                                                                         Amount                  

    14988                 TRUCK & TRAILER SPECIALTIES                                     $240.20

    14989                 VALLEY TRUCK PARTS, INC                                            $354.97

    14990                 VERNS REPAIR & SPORT                                                 $163.13

    14991                 WOODLAND INTERNATIONAL TRUCKS                          $269.02

    14992                 AIS CONST EQUIP CORP                                                 $59.14

    14993                 DUTHLER TRUCK CENTER                                              $17.22

    14994                 LJ FLUID POWER INC                                                      $233.72

    14995                 NAPA AUTO PARTS                                                       $1,705.29

    14996                 NORTH AMERICAN SALT CO                                          $34,290.65

    14997                 VERNS REPAIR & SPORT                                                 $344.82

                            Grand Total:                                                                      $96,804.72

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the 2003 Budget Amendment #3.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

AMENDED

Revenues BUDGET

Amendment

BUDGET

M.V.H.F.

4,549,725

+470,000

5,019,725

Federal Funds

250,000

 

250,000

Critical Bridge

0

 

0

County Appropriations

16,000

 

16,000

Township Contributions

1,880,000

 

1,880,000

Other Contributions

28,780

+140,720

169,500

Salvage Sales

3,000

 

3,000

Miscellaneous Sales

5,000

 

5,000

Interest Earned

30,000

 

30,000

Property Rentals

2,000

+4,100

6,100

Equipment Rentals

1,616,000

+208,969

1,824,969

Handling Charges

1,500

+482

1,982

Purchase Discounts

5,000

 

5,000

Gain/Loss Disp. Of Equipment

0

 

0

Depreciation & Depletion

670,000

 

670,000

Equipment Retirements

0

 

0

Installment Leases

0

 

0

Trade-In Allowances

0

+41,000

41,000

Permit Fees

25,000

25,000

 

Total Revenues

9,082,005

+865,271

9,947,276

 

Expenditures

 

Primary Road Maintenance

1,500,000

 

1,500,000

Primary Heavy Maintenance

556,000

 

556,000

Local Maintenance

2,800,000

 

2,800,000

Local Heavy Maintenance

670,000

+75,600

745,600

Equipment Expense Direct

440,000

+200,000

640,000

Equipment Expense Indirect

260,000

+140,000

400,000

Equipment Expense Operating

150,000

+15,000

165,000

Distributive Expense

1,208,700

+214,671

1,423,371

Interest Expense

34,165

 

34,165

Administrative Expense

360,000

+120,000

480,000

Capital Expense

505,000

+100,000

605,000

Note Payments

599,360

 

599,360

 

Total Expenditures

9,083,225

+865,271

9,948,496

 

Budgeted Net Revenues (Exp)

-1,220

0

-1,220

Fund Balance Prior Year

2,565,260

 

2,565,260

Projected Fund Balance

2,564,040

 

2,564,040

Public Hearing for the Proposed 2004 Budget was opened at 10:00 A.M.

Motion by Commissioner Pashby seconded by Commissioner Dykstra to close the Public Hearing and approve the 2004 Budget as presented.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Revenues

BUDGET

M.V.H.F.

4,482,952

Federal Funds

0

Critical Bridge

0

County Appropriations

16,000

Township Contributions

1,700,000

Other Contributions

0

Salvage Sales

1,000

Miscellaneous Sales

1,800

Interest Earned

26,000

Property Rentals

6,000

Equipment Rentals

1,675,000

Handling Charges

1,000

Purchase Discounts

5,800

Gain/Loss Disp. Of Equipment

0

Depreciation & Depletion

450,000

Equipment Retirements

0

Installment Leases

0

Trade-In Allowances

0

Permit Fees

25,000

Total Revenues

8,390,552

 

Expenditures

 

Primary Road Maintenance

1,330,000

Primary Heavy Maintenance

1,090,659

Local Maintenance

2,260,000

Local Heavy Maintenance

730,000

Equipment Expense Direct

745,000

Equipment Expense Indirect

310,000

Equipment Expense Operating

125,000

Distributive Expense

1,300,000

Interest Expense

0

Administrative Expense

385,000

Capital Expense

250,000

Note Payments

0

Total Expenditures

8,525,659

 

Budgeted Net Revenues (Exp)

-135,107

Projected Fund Balance Prior Year

2,565,260

Projected Fund Balance

2,430,153

Motion by Commissioner Pashby seconded by Commissioner Willcutt; Whereas a road named Pinedale Drive exists in the Plat of Pine Haven Estates; and Whereas a road name Pinedale Drive exists in the Plat of Pine Haven Estates No. 3; and Whereas the two roads were not connected as originally planned; and Whereas one of the road names needs to be changed as per Barry County Planning and Zoning; Now therefore be it resolved that Pinedale Drive in the Plat of Pine Haven Estates No. 3 be changed to Pinebluff Drive.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra that Gary Vandecar and Bob Slocum keep the same vacation schedule they had been on before the adoption of exempt leave policy.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to give Managing Director Brad Lamberg a $699.00 raise retro active back to his contract dated September 9, 2003.

     ROLL CALL:  Yeas, Willcutt & Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra authorizing Mike Norton to trade his 2.6% Cost of Living increase for 5 days vacation if desired.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra authorizing $3,000.00 be donated to the Solid Waste Committee to be used for deep pickup.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Meeting adjourned at 12:20 P.M.

_________________________________                   __________________________________

Chairman                                                                          Secretary

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