December 16, 2003 | Barry County Road Commission

The regular meeting of the Barry County Road Commission was called to order at 9:00 A.M. by Chairman Willcutt.

Members present: Willcutt, Pashby, Dykstra, and Managing Director Brad Lamberg.

The agenda for December 16, 2003 was approved.

The minutes of December 2, 2003 was approved as read by the Secretary.

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the payroll for payment.

ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby

Nays, None

Motion Carried

CHECK NAME AMOUNT

Barry County Road Commission $70,518.90

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the bills for payment.

ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby

Nays, None

Motion Carried

Check Name Amount 14878 ALRO STEEL CORPORATION $484.23 14879 JAS NETWORKS INC $123.45 14880 KENDALL INDUSTRIAL SUPPLIES $506.65 14881 NAPA AUTO PARTS $322.42 14882 STATE WIRE & TERMINAL $38.19 14889 ALLTEL $155.41 14890 ALRO STEEL CORPORATION $135.23 14891 BARRY CO CHAMBER OF COMM $100.00 14892 BARRY COUNTY TREASURER $26.78 14893 BESCO WATER TREATMENT INC $106.80 14894 BRANDY CASEY $68.04 14895 BURKEY SALES & SERVICE $233.28 14896 CARPENTER GRAVEL INC $99.56 14897 CHRIS BEBEAU $83.38 14898 CLARK HIGHWAY SERVICES $26,609.73 14899 DON & SHIRLEY DRAKE $33,030.00 14900 DONALD WILLCUTT $472.68 14901 DUECO INC $9,802.80 14902 DUTHLER TRUCK CENTER $12.84 14903 FIDLAR DOUBLEDAY INC $255.17 14904 FIDELITY INVESTMENTS $4,964.24 14905 FREEPORT NEWS/GEIGER PRINTERS $250.00 14906 GARY VANDECAR $503.64 14907 CHRIS BEBEAU BCRC $181.53 14908 W.W. GRAINGER, INC $65.64 14909 HALLIDAY SAND & GRAVEL $12,289.20 14910 HASTINGS ACE HARDWARE $52.48 14911 HASTINGS MAXI MUFFLERS $12.50 14912 HEATHER SMITH $65.88 14913 HELP NET $347.87 14914 IKON OFFICE SOLUTIONS $178.20 14915 JERRYS TIRE SERVICE $436.01 14916 KENDALL INDUSTRIAL SUPPLIES $75.06 14917 KETCHUM MACHINE CO $840.00 14918 M&K QUALITY TRUCK CENTER $104.85 14919 MECHANICAL RUBBER & TRANSMISSION INC $366.00 14920 MICHIGAN CAT $36.04 14921 MODEL COVERALL SERVICE $32.50 14922 NAPA AUTO PARTS $646.91 14923 PAR’A-GON PRINTING INC $32.05 14924 PENNOCK HOSPITAL $41.00 14925 PURITY CYLINDER GASES INC $245.71 Check Name Amount 14926 QUALITY STAFFING SOLUTION $2,281.39 14927 QUILL CORPORATION $59.84 14928 RANDY ROUSH $52.99 14929 RANDY B. YATES $275.00 14930 ROAD EQUIPMENT PARTS $63.37 14931 ROBERT RICHARDSON $158.96 14932 ROBERT SLOCUM $32.91 14933 ROGER PASHBY $203.40 14934 ROTTMAN SALES INC $232.00 14935 S A E INDUSTRIES, INC $7.50 14936 SCOTT BOND $183.96 14937 STATE OF MICHIGAN $19.20 14938 STATE WIRE & TERMINAL $3.42 14939 VERNS REPAIR & SPORT $839.93 14940 VESCO OIL CORPORATION $59.25 14941 WALKER, FLUKE, & SHELDON PLC $147.50 14942 WASTE MANAGEMENT OF MI $148.13 14943 WELLER AUTO/TRUCK $50.00 14944 WONCH BATTERY COMPANY $212.68 14945 WYKSTRA OIL COMPANY $7.51 Grand Total: $99,472.89

Motion by Commissioner Pashby seconded by Commissioner Willcutt whereas the east west running portion of Winans Drive, for a distance of 300 feet between Bristol Road and the Michigan DNR Long Lake access, Johnstown Township, Barry County, Michigan, with a normal right of way of 66 feet, will be maintained by the Barry County Road Commission.

Now therefore be it resolved that the above road be accepted into the Barry County Road System and the Board to assume maintenance of said road and add this road to our annual Mileage Certification sent to the Michigan Department of Transportation on 3-1-04.

ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby

Nays, None

Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to have the first meeting of 2004 January 12, 2004 at 7:00 A.M. because of Township meetings.

ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby

Nays, None

Motion Carried

Bob Slocum and Scott Bond talked with the Board on equipment needs for 2004.

Motion by Commissioner Willcutt seconded by Commissioner Pashby authorizing the purchase of two used pickups and to stay around $12,000 for each of the pickups a maximum of $15,000. The Board approves the following used equipment to be sold:

#18 – 1989 Ford, F350, 2WD, Duels with dump box

#11 – 1989 Chevy 1500, 4WD, Regular cab and box

Old Sign Trailer

8-12 Ton Gallon Roller

ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby

Nays, None

Motion Carried

The 2004 health insurance increase was discussed.

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to approve a 2.6% cost of living increase in the Salaried pay scales, if any individuals fall above the maximum of their pay scales a 1.3% increase is to be given.

ROLL CALL: Yeas, Willcutt & Dykstra

Nays, Pashby

Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra that after one year of employment the Managing Director shall give performance evaluations to the salaried employees on their anniversary date and give raises in their pay scale based on performance.

ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby

Nays, None

Motion Carried

Motion by Commissioner Pashby seconded by Commissioner Dykstra to extend Halliday Sand and Gravel 2002 bid and award the 2004 Gravel Crushing to them.

ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby

Nays, None

Motion Carried

Motion by Commissioner Dykstra seconded by Commissioner Willcutt to approve the Leave Time Policy for Non-Exempt and Exempt employees as corrected.

ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby

Nays, None

Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra authorizing $3,000.00 be donated to the Solid Waste Committee to be used for deep pickup.

ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby

Nays, None

Motion Carried

Meeting adjourned at 1:40 P.M.

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Chairman Secretary