The regular meeting of the Barry County Road Commission was called to order at 9:00 A.M. by Vice-Chairman Pashby.
Members present: Pashby, Dykstra, and Managing Director Brad Lamberg. Willcutt excused.
The agenda for the June 3, 2003 meeting was approved.
The minutes of May 20, 2003 was accepted as read by the Secretary with the following amendments:
Motion by Commissioner Dykstra seconded by Commissioner Pashby for Managing Director Brad Lamberg to proceed with opening the current labor contract to only set a new wage per hour for the position of Seal Crew Foreman at .50¢ over the current foreman rate.
ROLL CALL: Yeas, Dykstra and Pashby
Nays, Willcutt
Motion Carried
Motion by Commissioner Pashby seconded by Commissioner Dykstra for Managing Director Brad Lamberg to proceed with opening the current labor contract to set up the four 10 hour day work week schedule for 2003.
ROLL CALL: Yeas, Dykstra and Pashby
Nays, Willcutt
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the payroll for payment.
ROLL CALL: Yeas, Dykstra and Pashby
Nays, None
Motion Carried
CHECK NAME AMOUNT
Barry County Road Commission $64,827.63
Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the bills for payment.
ROLL CALL: Yeas, Dykstra and Pashby
Nays, None
Motion Carried
CHECK NAME AMOUNT 13696 ALRO STEEL CORPORATION $150.84 13697 CHRIS BEBEAU BCRC $273.71 13698 KENT RUBBER SUPPLY CO. $29.20 13699 LAWSON PRODUCTS, INC $305.49 13700 MCRCSIP $25.00 13701 NAPA AUTO PARTS $563.67 13702 WYOMING ASPHALT PAVING CO $1,954.06 13703 AFLAC $126.00 13704 REGIONS INTERSTATE BILL $476.00 13705 ALEXANDER WALDEN $205.48 13706 ALFRED MARTZ $102.74 13707 APPLIED INDUST TECH $47.89 13708 AVAYA $67.03 13709 BARRY COUNTY TREASURER $4,934.82 13710 BESCO WATER TREATMENT INC $50.50 13711 CALLENDER & DORNBOS $892.35 13712 CHARLES BENEDICT $205.48 13713 CHOICE ONE COMMUNICATIONS $248.73 13714 COLWELL EQUIPMENT CO.INC. $479.42 13715 CONSUMERS ENERGY $2,360.62 13716 CUSTOM ASPHALT PRODUCERS $75.75 CHECK NAME AMOUNT
13717 DALE MILLER $205.48
13718 DANIEL PRICE $24.50 13719 DIC CRAVEN $205.48 13720 DONALD KOSBAR $205.48 13721 EAST JORDAN IRON WORKS $3,740.34 13722 ELAN FINANCIAL SERVICES $1,257.09 13723 EXXEL ENGINEERING INC $240.00 13724 FIDELITY INVESTMENTS $5,070.52 13725 FILLMORE EQUIPMENT, INC $34.75 13726 FRED BUCKINGHAM $205.48 13727 GAYLORD PENNINGTON $205.48 13728 GERALD CISLER $205.48 13729 GORDON RINE $205.48 13730 GRAND RAPIDS RUBBER CO $217.55 13731 GUARDIAN ALARM COMPANY $23.34 13732 HASTINGS OFFICE SUPPLIES $7.98 13733 HOWARD HOSTETLER $205.48 13734 IKON OFFICE SOLUTIONS $245.62 13735 JACK KINEMAN $205.48 13736 JERRYS TIRE SERVICE $665.78 13737 KENNETH HURLESS $205.48 13738 KENDALL INDUSTRIAL INC. $375.92 13739 KENDALL PRANSHKA $102.74 13740 KETCHUM MACHINE CO $670.00 13741 LAKELAND ASPHALT CORP $25.50 13742 LARRY MAUPIN $145.17 13743 MCRCSIP $1,000.00 13744 MICHIGAN CAT $399.22 13745 MODEL COVERALL SERVICE $32.26 13746 NAPA AUTO PARTS $135.93 13747 NORMAN JACK LENZ $317.35 13748 PAUL PRANSHKA $205.48 13749 POSTAL PRIVILEGE $300.00 13750 PURITY CYLINDER GASES INC $203.56 13751 QUALITY STAFFING SOLUTIONS $424.39 13752 RICHARD RAYMOND $205.48 13753 ROAD EQUIPMENT PARTS $312.97 13754 ROBERT BAINES $205.48 13755 ROBERT NAGEL $604.71 13756 ROBERT RUSSELL $171.88 13757 S A E INDUSTRIES, INC $28.52 13758 STANDARD INSURANCE CO. $716.59 13759 STATE OF MICHIGAN $118.75 13760 ST. REGIS CULVERT INC $7,091.86 13761 WAYNE ROUSH $171.88 13762 WILLIAMS DETROIT DIESEL $151.65 13763 WYOMING ASPHALT PAVING CO $617.10 Total $41,891.44
Motion by Commissioner Dykstra seconded by Commissioner Pashby authorizing the Board to sign Pavement Marking Contract No. 03-5212, Job Number 73386, Project STPG 0308(005) with the Michigan Department of Transportation.
ROLL CALL: Yeas, Dykstra and Pashby
Nays, None
Motion Carried
Motion by Commissioner Dykstra seconded by Commissioner Pashby to authorize Amendment #2 to the current labor contract signed by the Board.
ROLL CALL: Yeas, Dykstra and Pashby
Nays, None
Motion Carried
Amendment #2ToAgreement betweenBoard of County Road Commissioners of Barry CountyandThe Barry County Road Commission Employees’ AssociationJanuary 1, 2003 to December 31, 2006 The undersigned agree to amend SCHEDULE A – JOB CLASSIFICATIONS to read as follows: SCHEDULE A – JOB CLASSIFICATIONS NO. CLASS INCLUSIONS 2003 2004 2005 2006 1. Labor 1 Fuel Equipment, Custodian $10.40 $10.90 $11.90 $12.90 2. Labor 2 Full Time Labor, $12.25 $12.75 $13.75 $14.75Stumper Crew, Flagmen, Helper, ChipperCrew, Mulcher Crew, 3. Scraper, Scraper Truck, Tandem $14.22 $14.72 $15.72 $16.72Tandem, Truck, Small Truck, Mower,Sm. Equip. Tractor, Sweepster, SteamOperator Jenny, Chipper, Mulcher, Stumper, Tractor, Auger, Back Blade 4. Heavy Equip Motor Grader, Excavator, $14.63 $15.13 $16.13 $17.13Operator Loader, Earthmover,Bulldozer, Backhoe,Brushcutter, Mechanic,Bridge Crew Chief, Sign Man,Paver, Chip Spreader,Distributor, Roller,Screedman,Red River Trailers,Four Man Hi-Ranger Crew,Tandem with Pup 5. Foreman Foreman $15.13 $15.63 $16.63 $17.63 Sealcoat Foreman $15.63 $16.13 $17.13 $18.13 6. The operators of the Paver, Chip Spreader, Distributor, Roller, Screedman, and Red River Trailers shall be paid when they are operating that piece of equipment. 7. The bituminous Distributor Operators, and Fill in Operator will receive $200.00/man/year (clothing allowance) reimbursement paid each year this contact is in effect. Mechanics shall receive $500.00/man/year (clothing allowance) reimbursement paid each year while this contract is in effect. 8. Probationary employees start at $0.50 less than the rate of the job classification in which they have been assigned. After 6 months of employment the probationary employee shall receive a $0.25 increase. Upon completion of the probationary period, the probationary employee shall be paid at the rate as listed above. 9. If an employee is assigned to a classification below his present rate, there will be no change in his hourly rate. If an employee is assigned to a classification above his present rate, the employees’ pay will be raised to the hourly rate of the classification and will remain at the higher rate until he is returned to his regular assignment or a lower classification. The employee is responsible to note on time card when he goes on and off the higher rate. 10. The Foremen rate shall apply to anyone “in charge” of a the following crews: Tree crew, Hi-Ranger crew, Grade crew, Paving crew, Sealing Crew, Mulch crew or anyone in charge of a 3 or more person crew, at Management’s discretion. The Foreman rate shall only apply while the crew is actually working. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written. BOARD OF BARRY COUNTY ROAD COMMISSIONERS BARRY COUNTY ROAD COMMISSIONOF BARRY COUNTY, MICHIGAN EMPLOYEES’ ASSOCIATION Donald F. Willcutt, Chairman Scott Bond, PresidentRoger L. Pashby, Vice-Chairman Dan Burghdoff, Vice-PresidentD. David Dykstra, Member Robert Garrett, Secretary/Treasurer Bill Johnston, Member Mike Lucks, Member
Motion by Commissioner Dykstra seconded by Commissioner Pashby that 80% of Brad Lamberg’s car phone bills be paid by the Road Commission.
ROLL CALL: Yeas, Dykstra and Pashby
Nays, None
Motion Carried
Motion by Commissioner Pashby seconded by Commissioner Dykstra,
Whereas, the Barry County Road Commission adopted a Section 125 Cafeteria Plan effective November 1, 1992 with a plan year of January 1 to December 31; and
Whereas, the Road Commission approved a short Plan year of January 1, 2003 to February 28, 2003, and
Whereas the Road Commission approve a current Plan year of March 1, 2003 to February 28, 2004.
ROLL CALL: Yeas, Dykstra, Pashby, Willcutt absent
Nays, None
Motion Carried
Motion by Commissioner Pashby seconded by Commissioner Dykstra;
Whereas, Public Act 738 of 2002 was signed by the Governor with immediate effect on December 30, 2002; and
Whereas, Public Act 738 requires the Board of County Road Commissions adopt a resolution containing certain conditions to lawfully conduct electronic financial transactions such as payments and receipts (ACH),
Now therefore be resolved that the Barry County Road Commission hereby appoints Gary Vandecar as the Electronic Transactions Officer (ETO) and is responsible for ACH agreements including payment approval, accounting, reporting, and generally overseeing compliance with ACH policy, and
Be it further resolved that documentation is to be prepared and retained, that may be contained within the computerized accounting system, for ACH transactions detailing the goods or services purchased, related costs, date of payment, and cost accounting classification, and
Be it further resolved that the ETO will implement a system of internal accounting controls to monitor the use of ACH transactions, and
Be it further resolved that approval of ACH invoices is required before payment, and
Be it further resolved that additional requirements may be required as determined by the ETO.
ROLL CALL: Yeas, Dykstra, Pashby, Willcutt absent
Nays, None
Motion Carried
Bill Rye discussed doing a salary study for the nine non association positions.
Motion by Commissioner Dykstra seconded by Commissioner Pashby to have Bill Rye proceed with salary study for the nine salary positions requested.
ROLL CALL: Yeas, Dykstra and Pashby
Nays, None
Motion Carried
Meeting adjourned at 1:40 P.M.
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Chairman Secretary
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