May 6, 2003

Barry County Road Commission

                                                                        May 6, 2003

   

The regular meeting of the Barry County Road Commission was called to order at 9:00 A.M. by Chairman Willcutt.

 

Members present:  Willcutt, Pashby, Dykstra, and Managing Director Brad Lamberg. 

 

The agenda for May 6, 2003 was accepted.

 

The minutes of April 22, 2003 was accepted as read by the Secretary.

 

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the payroll for payment.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 CHECK              NAME                                                                           AMOUNT

                             Barry County Road Commission                                   $67,886.69

           

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the bills for payment.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 CHECK              NAME                                                                           AMOUNT     13554                 ALRO STEEL CORPORATION                                               $194.83    13555                 BLUE CROSS BLUE SHIELD                                                  $5,180.79    13556                 COUNTY ROAD ASSOCIATION                                            $130.00    13557                 KENDALL INDUSTRIAL INC.                                               $103.68    13558                 NAPA AUTO PARTS                                                           $440.71    13559                 STATE WIRE & TERMINAL                                                 $45.84    13560                 AFLAC                                                                              $126.00    13561                 ALEXANDER WALDEN                                                       $205.48    13562                 ALFRED MARTZ                                                                $102.74    13563                 ALLIED TRUCK EQUIP                                                        $106.43    13564                 APPLIED INDUST TECH                                                      $555.77    13565                 AVAYA                                                                             $67.03    13566                 BARRY COUNTY DRAIN COMMISSIONER                             $5,000.00    13567                 BARRY COUNTY LUMBER                                                   $44.08    13568                 BARRY COUNTY TREASURER                                             $5,115.29    13569                 BESCO WATER TREATMENT INC                                        $56.50    13570                 BJ HYDRAULICS INC.                                                          $181.36    13571                 BRAD LAMBERG                                                                $441.72    13572                 BURKEY SALES & SERVICE                                                 $368.19    13573                 CALLENDER & DORNBOS                                                   $126.42    13574                 CHARLES BENEDICT                                                          $205.48    13575                 CHOICE ONE COMMUNICATIONS                                        $542.76    13576                 COLEMAN AGENCY                                                           $48.00    13577                 CONSUMERS ENERGY                                                         $3,953.76    13578                 DALE MILLER                                                                    $205.48    13579                 DAVIS CONSTRUCTION CO                                                 $3,210.00    13580                 DIC CRAVEN                                                                      $205.48    13581                 DONALD KOSBAR                                                             $205.48    13582                 DOUGLAS PECK                                                                 $192.24    13583                 DUTHLER TRUCK CENTER                                                  $759.72    13584                 EAST JORDAN IRON WORKS                                              $102.21    13585                 ELAN FINANCIAL SERVICES                                               $279.00    13586                 FIDELITY INVESTMENTS                                                    $5,862.29    13587                 FRED BUCKINGHAM                                                          $205.48    13588                 CHRIS BEBEAU BCRC                                                         $33.34    13589                 GAYLORD PENNINGTON                                                     $205.48             13590                 GERALD CISLER                                                                 $205.48    13591                 GORDON RINE                                                                   $205.48    13592                 GUARDIAN ALARM COMPANY                                          $23.34    13593                 HASTINGS MAXI MUFFLERS                                              $149.26

Barry County Road Commission

                                                                        May 6, 2003

   CHECK              NAME                                                                           AMOUNT     13594                 HASTINGS OFFICE SUPPLIES                                               $28.66    13595                 HOWARD HOSTETLER                                                       $205.48    13596                 JACK KINEMAN                                                                $205.48    13597                 JERRYS TIRE SERVICE                                                         $261.45    13598                 KENNETH HURLESS                                                           $205.48    13599                 KENDALL INDUSTRIAL INC.                                               $187.80    13600                 KENDALL PRANSHKA                                                        $102.74    13601                 LAKELAND ASPHALT CORP                                               $129.48    13602                 LARRY MAUPIN                                                                $145.17    13603                 M&K QUALITY TRUCK CENTER                                          $200.18    13604                 MICHIGAN CONT & BUILDERS                                            $87.69    13605                 MICHIGAN CAT                                                                 $159.83    13606                 MICHIGAN COMPANY INC                                                  $413.53    13607                 MICHAEL MUDAY                                                             $47.00    13608                 MODEL COVERALL SERVICE                                               $32.26    13609                 MORRISON INDUSTRIAL EQUIPMENT COMPANY                 $342.10    13610                 MUNICIPAL SUPPLY CO                                                      $84.40    13611                 NAPA AUTO PARTS                                                           $37.91    13612                 NEAL’S TRUCK PARTS                                                        $193.90    13613                 NORMAN JACK LENZ                                                         $615.16    13614                 NORTHERN SAFETY CO.INC                                                $195.01    13615                 PAUL PRANSHKA                                                              $205.48    13616                 POSTAL PRIVILEGE                                                            $300.00    13617                 PREMARC                                                                         $148.00    13618                 QUALITY STAFFING SOLUTIONS                                         $739.82    13619                 RAILROAD STREET MILL                                                    $1,600.25    13620                 RICHARD RAYMOND                                                         $205.48    13621                 RIM & WHEEL SERVICE CO                                                 $224.00    13622                 ROAD EQUIPMENT PARTS                                                  $1,365.44    13623                 ROBERT BAINES                                                                $205.48    13624                 ROBERT NAGEL                                                                 $604.71    13625                 ROBERT RUSSELL                                                              $171.88    13626                 S A E INDUSTRIES, INC                                                       $25.45    13627                 SCOTT BUSTANCE                                                             $39.16    13628                 SMITH HAUGHEY RICE                                                       $438.18    13629                 STANDARD INSURANCE CO.                                              $716.59    13630                 TOM DEGROOT                                                                  $20.00    13631                 TRUCK & TRAILER SPEC                                                     $815.76    13632                 VERNS REPAIR                                                                   $76.38    13633                 VESCO OIL CORPORATION                                                  $2,595.97    13634                 VINCE PLETS                                                                     $225.00    13635                 WALKER, FLUKE, SHELDON PLC                                         $5,717.00    13636                 WAYNE ROUSH                                                                 $171.88    13637                 WELLER AUTO & TRUCK                                                    $604.95    13638                 WOODLAND INT’NTL TRUCKS                                            $61.19    13639                 WYOMING ASPHALT PAVING CO                                        $1,199.35

                             

                             Total                                                                               $57,750.73    

Jim Felch and Grant Raft, residents of Whitneyville Road, Thornapple Township, expressed their concerns about the slopes by their property.

 

Bids for a new Motor Grader (32,357 lbs minimum) were opened:

 BIDDER                                            BID AS READ          TRADE-IN                NET BIDAIS Construction Equipment Corp.                            Komatsu Model GD655-3C                    $169,900.00                    $32,000.00              $137,900.00Laterra Motor Grader Contractors Machinery CompanyVolvo Model G740B                              $160,000.00                    $27,500.00              $132,500.00Volvo Model G730B                              $147,500.00                    $27,500.00              $120,000.00Volvo Model G720B                              $144,750.00                    $27,500.00              $117,250.00 Michigan CatCaterpillar 140H Motor Grader              $170,000.00                    $41,000.00              $129,000.00*Includes No Options*

Barry County Road Commission

                                                                        May 6, 2003

   

Motion by Commissioner Willcutt seconded by Commissioner Pashby to table all the Motor Grader bids for further study.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Bids for 2 Tandem Diesel Truck Cab and Chassis (64,000 lbs GVW minimum) were opened:

 BIDDER                                                   BID AS READWoodland International Truck                                $81,835.00/truck                    International 5600i 6X4                                                                                     Duthler Truck Center, Inc.                                     $80,175.00/truck                       Western Star 4900SA Chassis                                                                  Michigan Kenworth, Inc.                                         $87,500.00/truck                    Kenworth T800B Conventional                 

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to table the Truck Cab and Chassis bids for further study.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Bids for Truck Boxes and Hydraulics for Diesel Cab and Chassis were opened:

 BIDDER                                                    BID AS READ                        Truck & Trailer Specialties                                     $46,084.00/truck                                 Allied Truck Equipment                                          No Bid 

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to table the Cab and Hydraulics bids for further study.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to take the Culvert bids off the table and award the galvanized culvert bid to Jensen Bridge and Supply Company, the poly coated culvert bid to St. Regis Culvert Company, and the plastic culvert bids to L.T. Elsey and Son.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to take the Asphalt Paving bids off the table and award bid to Thompson McCully Company, Battle Creek, Michigan.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

    

Barry County Road Commission

                                                                        May 6, 2003

   

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to take the Treated Bridge Planking, Timbers, and Related Material bids off the table and award bid to Krenn Bridge Companies.

    

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Motion by Commissioner Dykstra seconded by Commissioner Willcutt to take the Traffic Control Sign bids off the table and award bid to Vulcan Signs.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to take the Bituminous Mixtures bids off the table and award bid to all bidders and purchase in the best interest of the Road Commission.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to take the Hauling, Spreading, and Grading Gravel bids off the table and award bid to Jim Buer Construction.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to take the Liquid Asphalt bids off the table and award the HFRS-2M bid to Bit Mat Products, the HFE-150 bid to Bituminous Products Company, the SS1H bid awarded to all in the best interest of the Road Commission, and the MSOP bid awarded to Bit Mat Products.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to take the Course Aggregate bids off the table and award bid to Aggregate Industries.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to take the Slag for Sealcoat bids off the table and award bid to Verplank Trucking Company.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to take the Sealcoat Complete bids off the table and to reject all bids.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Barry County Road Commission

                                                                        May 6, 2003

   

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to take the Slurry Seal Bids off the table and award the bid to Wood Construction and Maintenance.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Motion by Commissioner Pashby seconded by Commissioner Dykstra to accept the Resolutions from Prairieville, Castleton, Assyria, and Thornapple Townships.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 Castleton Township Resolution 

The Castleton Township Board approved the following work projects for the fiscal year 2003-04.

 

2.97 mile of slag seal on Coats Grove Road                  $14,700

2600 yards crushed gravel                                            $14,300

2 applications of 26% dust control                                $21,770

11.94 mile centerline marking                            $  3,582

 

Total                                                                            $54,352

 

Also as we requested at the annual meeting we would like an estimate or proposal on the cost of improving the portion of Greggs Crossing Road west of the part that was opened last year.

 Thornapple Township Resolution 

Thornapple Township Road Program for fiscal year 2003-04.

 

108th Street

1.26 Mile                     M-37 to Stimson Road Slag Seal                      $10,700

 

108th Street

0.85 Mile                     Noffke Drive to M-37              Slag Seal                      $  7,200

 

West State Road

1.08 Mile                     Village Limits to                        Slag Seal                      $11,900

(28’ wide)                    Robertson Road

 

Bass Road       

1.49 Mile                     Briggs Road to Patterson          Slag Seal                      $  6,300

                                    Road (Same amount to

                                    Yankee Springs)

 

Bass Road

0.38 Mile                     Cherry Valley Road to Slag Seal                      $  1,600

                                    Briggs (Same Amount to

                                    Yankee Springs)

 

Whitneyville Road         Last Payment on Project                                               $11,000

 

Dust Control                 (not to exceed)                                                             $18,000

 

Gravel                          (As per you WO 14-03, dated April 10)                       $24,915

                                     Total                                                                           $91,615 

Barry County Road Commission

                                                                        May 6, 2003

  Assyria Township Resolution 

Whereas:  The Assyria Township Board has approved the following improvements as proposed by the Barry County Road Commission:

 

            $30,940 for the improvement of gravel roads

            $25,000 for dust control on gravel roads

 

The foregoing resolution was offered by Board Member Boles and supported by Board Member Morgan.

 

Upon roll call vote, the following voted “aye”

Boles, Morgan, Augustine, Massimino

 

“Nay”:  None

 

The Supervisor declared the resolution adopted.

 Prairieville Township Resolution 

Please be advised that the Prairieville Township Board has agreed to make the following road related expenditures for FY 2003:

 

1.         Enzian Road, Cressey Road south to County Line         Slag Seal          $  4,420

2.         Cressey Road, Doster Road to Lockshore Road           Slag Seal          $38,700

3.         Doster Road, M-89 to 500’ South of Long Point          Slag Seal          $36,550

4.         2 applications of 26% dust control                                                        $14,420

5.         Gravel                                                                                                  $10,000

6.         One extra mowing                                                                                $  1,800

7.         2nd Payment for 3-Mile Road                                                                $55,000

                                                                                                Total                $160,890

 

We are still discussing paving of Pine Lake Road past cemetery and addition signs.  We would like to receive first application of dust control as soon as possible.

 

Bob Stamm and George Goeddaeus, residents of Waldorff Road, Hope Township, turned in a statement of intention to improve the safety of Waldorff Road along Wall Lake.  The possible extensions of Waldorff Road to M-43 Highway was discussed.

 State of Intention 

To improve the safety of Waldorff Road along Wall Lake, the undersigned residents would like to have an alternative thru road to M-43.

 

Towards this purpose they are willing to commit to at least $3,000 per property owner towards the development of such thru road contingent upon:

 

  1. A sufficient safety grant from the State of Michigan.
  2. Sufficient additional funds, etc., assessments to lots that will benefit from road frontage, etc., to build a road to the specification of the Barry County Road Commission.
  3. Waldorff Road being closed at one end, to the satisfaction of the majority of the undersigned, and would remain a public road, in perpetuity.

 

Motion by Commissioner Dykstra seconded by Commissioner Willcutt to approve the existing retiree contracts with the addition of spousal coverage for Gary Vandecar, Robert Slocum, Donald Wolf, and Thomas Chaffee providing they retire in good standing with the Barry County

Road Commission.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

Barry County Road Commission

                                                                        May 6, 2003

   

Motion by Commissioner Dykstra seconded by Commissioner Pashby to table Crack Sealing until May 20, 2003.

 

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

 

Meeting adjourned at 1:15 P.M.

           

_________________________________                   __________________________________

Chairman                                                                          Secretary

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