May 21, 2002

Barry County Road Commission

                                                                        May 21, 2002


The regular meeting of the Barry County Road Commission was called to order at 9:00 A.M. by Chairman Willcutt.


Members present:  Willcutt, Dykstra, Pashby, and Engineer-Manager Brad Lamberg.


Cathy Sheldon presented the 2001 audit report.


Motion by Commissioner Pashby seconded by Commissioner Dykstra to accept the 2001 audit report and place on file.


     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried


The minutes of May 3, 2002 was accepted as read by the Secretary.


Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the payroll for payment.


     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried


            CHECK    NAME                                                                              AMOUNT

2670                      Barry County Road Commission                                         68,275.85


Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the bills for payment.


     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

             CHECK    NAME                                                                              AMOUNT

  2669  012059      Jensen Bridge and Supply                                                       9,574.96

            012060      Kendall Industrial, Inc.                                                               273.12

            012061      Lawson Products, Inc.                                                               158.21

            012062      Napa Auto Parts                                                                       185.00

            012063      Wyoming Asphalt Paving Company                                        1,135.41

2671    012064      Advanced Drainage Systems                                                   5,086.88

            012065      AFLAC                                                                                    874.48

            012066      AIS Construction Equipment                                                   1,159.50

            012067      Applied Industrial Tech                                                              310.79

            012068      Arch Wireless                                                                              55.43

            012069      Aspen Publishers, Inc.                                                                 54.48

            012070      Barry County Lumber                                                                291.96

            012071      Barry County Treasurer                                                          5,201.80

            012072      Besco Water Treatment, Inc.                                                       41.36

            012073      Blue Cross Blue Shield                                                         38,212.55

            012074      Brad Lamberg                                                                           451.14

            012075      Brenner Excavating                                                             139,461.50

            012076      Business & Legal Reports                                                          320.08

            012077      Callender & Dornbos                                                                290.20

            012078      Caterpillar Financial                                                            101,000.00

            012079      Centurytel                                                                                  305.42

            012080      Chromate Industrial Corporation                                                493.08

            012081      Chris BeBeau                                                                              96.83

            012082      City of Hastings                                                                         362.88

            012083      Colwell Equipment Company, Inc.                                          3,375.00

            012084      Contractors Machinery                                                                61.15

Barry County Road Commission

                                                                        May 21, 2002


            CHECK    NAME                                                                              AMOUNT

            012085      County Road Association Self-Insurance                               18,912.00

            012086      Dewey’s Auto Body                                                               1,257.00

            012087      Electric Motor Service                                                                 86.00

            012088      Fidelity Investments                                                                5,738.23

            012089      Fillmore Equipment, Inc.                                                            281.80

            012090      Flexfab Horizons Int.                                                            10,688.00

            012091      Gary Vandecar                                                                            19.50

            012092      Chris BeBeau BCRC                                                                   75.39

            012093      Gezon Tool Service                                                                   177.89

            012094      Good GMC                                                                                25.29

            012095      Great Lakes Truck Center                                                           61.32

            012096      Hastings Ace Hardware                                                             119.48

            012097      Hastings Office Supplies                                                              55.16

            012098      Integrated CAD Systems                                                           621.10

            012099      Jamar Technologies, Inc.                                                            156.85

            012100      Jensen Bridge and Supply                                                       9,053.04

            012101      Jerry’s Tire Service                                                                 4,055.84

            012102      Kent Oil Company, Inc.                                                          7,915.42

            012103      Ketchum Machine Company                                                      925.00

            012104      Michigan Cat                                                                             882.55

            012105      Michigan Chloride Sales                                                       33,950.14

            012106      Midwest Engineering Service                                                     200.10

            012107      Model Coverall Service                                                               38.38

            012108      Municipal Supply Company                                                       725.40

            012109      Napa Auto Parts                                                                       319.05

            012110      Neal’s Truck Parts                                                                     255.44

            012111      Nextel Communications                                                             354.54

            012112      Niles Concrete Sawing                                                           2,590.00

            012113      Omega Systems                                                                         340.00

            012114      Pennock Hospital                                                                      132.00

            012115      Plummers Environmental                                                         1,788.75

            012116      Purity Cylinder Gases, Inc.                                                           73.82

            012117      Quill Corporations                                                                     453.10

            012118      Railroad Street Mill                                                                 1,027.15

            012119      Rathco Safety Supply, Inc.                                                           54.50

            012120      Rim & Wheel Service Company                                                221.00

            012121      Road Equipment Parts                                                               436.03

            012122      S.A.E. Industries, Inc.                                                                285.39

            012123      Staffmark                                                                               2,250.99

            012124      Stoneybrook Sanitation                                                                76.00     

            012125      Thompson McCully Company, Inc.                                       83,006.06

            012126      Tires 2000                                                                                   65.00

            012127      Valley Truck Parts, Inc.                                                             143.30

            012128      Verns Repair                                                                               90.95

            012129      Vesco Oil Corporation                                                              224.40

            012130      Waste Management of Michigan                                                  77.25

            012131      Weller Truck Parts, Inc.                                                             114.30

            012132      Wyoming Asphalt Paving Company                                           622.74


                              TOTAL                                                                             499,855.85


Motion by Commissioner Pashby seconded by Commissioner Dykstra to accept the resolution from Prairieville Township.

ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                          Nays, None

                          Motion Carried


Barry County Road Commission

                                                                        May 21, 2002


The Prairieville Township Board, at its regular May 8, 2002 meeting passed a resolution outlining the following expenditures for its 2002 road project list.


1.         3-Mile Road (Doster Road to Burchett Road, unless Road Commission is willing to float expense into next year, which would allow paving to Norris Road) Mat Wedge (4400)

2.         4-Mile Road (Doster Road to Lindsey Road), Full Seal

3.         South Shore Drive, Crack & Slurry Seal

4.         Southgate Drive, Slurry Seal

5.         Sunshine & Division Drive, Full Slag Seal

6.         Crooked Lake & Rankin Drive, Full Slag Seal


Dust Control

2 Applications with the lower % chloride solution

The only changes to the recommendations would be as follows:

1.  Do full length of Kane Road

2.  No dust control for Day Road and Warner Road



Do as recommended with following concerns:


1.  Deep grooves on the sides of gravel roads for drainage seem dangerous, particularly on Burchett, Bendere, and Hickory Roads.  Can trenches be filled with stones?  People are getting their tires caught in them and cannot get out.


2.  The trench on Hickory Road empties into the Prairieville Creek, which is the only inlet into Gull Lake.  The Prairieville Township Planning and Zoning Board, along with The 4 Township Water Resource Council is trying to take action to preserve the entire Creek.  They are proposing an ordinance to allow zero pollution into the Creek.  They want to know if road drainage into the Creek can be stopped or blocked.


Centerline Paint – Do as recommended


Signage – Do as recommended with following additions:


1.  Shelp Lake – Reduce Speed – signage on Pine Lake Road

2.  Cressey – Settled 1831 – signage near intersection of Cressey and Enzian


The Prairieville Township Board has set a budgeted amount of $100,000 for road improvements.  It is our belief that our list here can be accomplished within that amount.  Please advise me if that turns out not to be the case.  If there are funds remaining, I would like to see Kane Road widened a hair as it goes up the hill at the 3-Mile Road intersection.  The road is carved deeply into the bank and it is difficult for a car coming down the hill on Kane to meet someone turning onto Kane Road from 3-Mile Road. 


Thanks so much Brad for coming to our Township Board meeting and with meeting with our residents afterward.  If you have any questions or suggestions, please give me a call.


Motion by Commissioner Pashby seconded by Commissioner Dykstra approving the Road Commission to pay $10,000 of the additional $21,500 that Rutland Township was asked to pay on the Tanner Lake Road project due to a mistake in the mileage.


     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried


Motion by Commissioner Pashby seconded by Commissioner Dykstra to accept the resolution from Castleton Township.


ROLL CALL:  Yeas, Willcutt & Pashby

                          Nays, Dykstra

                          Motion Carried

Barry County Road Commission

                                                                        May 21, 2002


At the regular meeting of the Castleton Township Board on May 1, 2002 we pass a resolution approving the estimated cost of $20,500 for the project on Greggs Crossing Road between Morgan and Devine Roads, length .32 miles.


We understand it cannot be done this construction year but would like it to be considered next construction year if possible.


Motion by Commissioner Pashby seconded by Commissioner Dykstra to accept the resolution from Irving Township.


     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried


At the Irving Township Board meeting on April 10, 2002 the board approved the following road projects:


1.         The gravel at a cost of $17,000.00


2.         Dust layer at a cost of $18,000.00 to $20,000.00


3.         Seal Coat on Parmalee Road to cost $16,000.00


Motion by Commissioner Pashby seconded by Commissioner Dykstra to accept the resolution from Hastings Township.


     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried


The following appropriation was approved at the township board meeting Tuesday night:


1.         Two applications of dust control at $12,715 each for a total of $25,430.


Motion by Commissioner Willcutt seconded by Commissioner Pashby to table decision on the Commission paying for progressive lens in safety glasses until September 24, 2002.


     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried


Meeting adjourned at 11:20 A.M.


_________________________________                   __________________________________

Chairman                                                                          Secretary

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