January 29, 2002

Barry County Road Commission

                                                                        January 29, 2002


The regular meeting of the Barry County Road Commission was called to order by Chairman Willcutt at 9:00 A.M.


Members present:  Willcutt, Dykstra, Pashby, and Engineer-Manager Brad Lamberg.


The minutes of January 15, 2002 was accepted as read by the Secretary.


Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the payroll for payment.


     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried


            CHECK    NAME                                                                              AMOUNT

2645                      Barry County Road Commission                                         65,404.51


Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the bills for payment.


     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried


            CHECK    NAME                                                                              AMOUNT

2644    011571      Kendall Industrial, Inc.                                                               165.42

            011572      Lawson Products, Inc.                                                               758.70

            011573      Napa Auto Parts                                                                       337.80

2647    011574      Action Signs                                                                                39.53

            011575      AFLAC                                                                                      89.30

            011576      Regions Interstate Bill                                                                  54.00

            011577      AM-DYN-IC Fluid Power                                                        234.25

            011578      Aspen Publishers, Inc.                                                                     .72

            011579      Avaya                                                                                           2.16

            011580      Barry Auto Supply, Inc.                                                             347.72

            011581      Barry County Lumber                                                                  38.38

            011582      Barry County Treasurer                                                          4,997.04

            011583      BJ Hydraulics, Inc.                                                                      37.34

            011584      Blue Cross Blue Shield                                                         40,106.18

            011585      Callender & Dornbos                                                             3,054.33

            011586      Centurytel                                                                                  215.28

            011587      Choice One Communications                                                     403.14

            011588      Coleman Agency                                                                         40.00

            011589      Consumers Energy                                                                  5,638.81

            011590      County Road Association of Michigan                                          28.05

            011591      Cummins Michigan Power                                                      1,044.68

            011592      D&D Mobile Washing                                                               340.00

            011593      Duthler Ford                                                                              168.39

            011594      Duthler Truck Center                                                                   10.60

            011595      Engineering Supply Corporation                                                 137.31

            011596      Fidelity Investments                                                                5,622.39

            011597      Great Lakes Truck Center                                                         213.71

            011598      Guardian Alarm Company                                                           21.81

            011599      Gun Lake Area Sewer Authority                                                  28.00

            011600      Hastings Ace Hardware                                                             480.87

            011601      The Hastings Banner                                                                    25.00

            011602      Hastings City Bank                                                               20,330.00     

            011603      Hastings Office Supplies                                                            429.06

            011604      Ikon Office Supplies                                                                  186.10

            011605      Jerry’s Tire Service                                                                 1,052.85

Barry County Road Commission

                                                                        January 29, 2002


            CHECK    NAME                                                                              AMOUNT

            011606      Kalamazoo Mill Supply Company                                                52.75

            011607      Kendall Industrial, Inc.                                                               547.36

            011608      Kent Oil Company, Inc.                                                          5,706.48

            011609      Ketchum Machine Company                                                      600.00

            011610      LTAP/MTU                                                                                80.00

            011611      Michigan Cat                                                                             200.09

            011612      Michigan Company, Inc.                                                            499.23

            011613      Michael R. Kluck & Associates                                                   40.50

            011614      Midland Contracting Company                                               1,959.13

            011615      Model Coverall Service                                                               21.18

            011616      Napa Auto Parts                                                                       351.05

            011617      Neal’s Truck Parts                                                                     522.50

            011618      Nextel                                                                                       277.95

            011619      North American Salt Company                                               3,296.36

            011620      Postal Privilege                                                                          150.00

            011621      Purity Cylinder Gases, Inc.                                                         335.49

            011622      Road Equipment Parts                                                                 91.98

            011623      Rottman Sales, Inc.                                                                    517.60

            011624      Standard Insurance Company                                                    503.00

            011625      Staffmark                                                                                  877.47

            011626      State of Michigan                                                                         27.50     

            011627      Telegration, Inc.                                                                           20.88

            011628      Thermo King Michigan, Inc.                                                         66.15

            011629      Thornapple Printing, Inc.                                                            516.20

            011630      Tiremaxx                                                                                3,176.76

            011631      Truck & Trailer Spec.                                                             1,163.15

            011632      State of Michigan                                                                       100.00

            011633      Vermeer Great Lakes LLC                                                        255.66

            011634      Verns Repair                                                                             145.64

            011635      Vesco Oil Corporation                                                           2,759.40

            011636      Yankee Auto Glass                                                                    112.87


                              TOTAL                                                                             111,653.25


Motion by Commissioner Dykstra seconded by Commissioner Pashby to accept Hope Township amended resolution.


ROLL CALL:  Yeas, Willcutt , Dykstra, & Pashby

                          Nays, None

                          Motion Carried


1.                  Stevens Wooded Acres, 1.45 mi SE side of Wilkinson Lake

            Crack Seal                   $  4,400.00

Full Slag                       $12,600.00                                                                  $17,000.00

2.                  Moor Road, .66 mi Stevens Road North to sawmill

Full Seal                                                                                                           $  5,300.00

3.                  Head Road, 1 mi Guernsey Lake Road to Hine Road

Full Seal                                                                                                           $  8,000.00

4.                  Kingsbury Road, 3.10 mi M-43 to Orchard

Full Seal                                                                                                           $24,800.00

5.         Pavement Markings                  Poor                 $5,820.00

                                                            Average                660.00

                                                            New (Keller)         330.00                                $  6,810.00

6.         Chloride on gravel roads – one application                                                        $20,193.00

7.         Gravel                                                                                                              $10,000.00 

                                                                                                            TOTAL            $92,103.00


Barry County Road Commission

                                                                        January 29, 2002


Motion by Commissioner Dykstra seconded by Commissioner Pashby authorizing Chairman Willcutt to sign the 2002 Certification Maps.


ROLL CALL:  Yeas, Willcutt , Dykstra, & Pashby

                          Nays, None

                          Motion Carried


Chairman Willcutt appointed himself to the Parks and Recreation Board.


Motion by Commissioner Pashby seconded by Commissioner Dykstra to set material bids date, March 26, 2002 at 10:00 A.M.


ROLL CALL:  Yeas, Willcutt , Dykstra, & Pashby

                          Nays, None

                          Motion Carried


Motion by Commissioner Dykstra seconded by Commissioner Pashby authorizing TCO #P 08-88-01 to be signed.  Tillotson Lake Road, Hope Township, Barry County, no parking at anytime within the right-of-way from a point five thousand two hundred fifty feet easterly of M-43 to a point six thousand seven hundred fifty feet north easterly of M-43.


ROLL CALL:  Yeas, Willcutt , Dykstra, & Pashby

                          Nays, None

                          Motion Carried


Motion by Commissioner Dykstra seconded by Commissioner Pashby to rescind motion awarding the Whitneyville Road clearing bid to Dave’s Tree Service and award the bid to Kevin Brenner.


ROLL CALL:  Yeas, Willcutt , Dykstra, & Pashby

                          Nays, None

                          Motion Carried


Mike Norton talked with the Board on the eyeglass policy.


Motion by Commissioner Willcutt seconded by Commissioner Pashby to accept the eyeglass policy with amendments to be effective February 12, 2002.


ROLL CALL:  Yeas, Willcutt , Dykstra, & Pashby

                          Nays, None

                          Motion Carried

 Eye Protection Written Program Purpose The Purpose of this program is to establish procedures for the wearing of eye protection at the Barry County Road Commission.  This program supports compliance with the Occupational Safety and Health Administration Eye Protection Standard as found in 29 CFR 1910.133.  This program applies to all company employees who work in areas that contain eye hazards.  This program will also apply to any and all vendors, delivery personnel, and all outside contracted labor that is doing work on and or in any and all property that belongs to the Barry County Road Commission. Definitions Optician:  A skilled technician who, when given a prescription, is qualified to make, fit and dispense eyeglasses and contact lenses, either in an optical laboratory or for retail sale to the public.  Opticians do not examine patients or actually write prescriptions.  

Barry County Road Commission

                                                                        January 29, 2002

   Ophthalmologist: A physician and surgeon who specialized in diagnosing and treating diseases and disorders of the eye. Optometrist: A licensed primary eye care provider who performs eye examinations, prescribes and dispenses eyeglasses and contact lenses, and perform some diagnostic work such as screening for glaucoma or cataracts. Plãno: A common term for basic safety glasses. Responsibilities The Program Administrator Michael E Norton, Safety Supervisor This person is responsible for: ·        Issuing and administering this program and making sure that the program satisfies the requirements of all applicable Federal, State or Local eye protection requirements.·        Managing venders who have been scheduled to provide prescription and nonprescription eyewear.·        Providing initial and annual training of employees on eye protection use.·        Maintaining the training records of all employees included in the training sessions.·        Maintaining a facility map which indicates where eye protection is required.·        Performing workplace hazard assessments, certifying that all hazards have been evaluated and recommending appropriate equipment.  Managers and Supervisors Whose Departments Are Required To Wear Eye Protection These people are responsible for: ·        Wearing eye protection.·        Knowing the eye hazards in their areas.·        Ensuring that safe operations are maintained to prevent eye injuries within their departments.·        Enforcing the wearing of eye protection in areas where it is required . Employees Who Are Required To Wear Eye Protection These people are responsible for: ·        Wearing eye protection.·        Properly maintaining their eye protection equipment. Vendors, Delivery Personnel, And Outside Contracted Labor Required To Wear Eye Protection These people are responsible for: ·        Wearing Barry County Road Commission Office of Safety approved eye protection in all areas while on the property of the Barry County Road Commission. Program Activities General ·        Eye hazards will be assessed within the facility and appropriate protection will be provided for all affected employees.·        Employees are required to wear eye protection wherever eye hazards exist. 

Barry County Road Commission

                                                                        January 29, 2002

   General Cont. ·        Nonprescription eyewear will be available from the Barry County Road Commission, Safety Supervisors Office.·        Eye protection will be replaced when damaged or worn out.·        All safety glasses worn by people on Barry County Road Commission Property will be of an OSHA approved material. Prescription Eyewear ·        Employees will receive eye exams from a licensed Optometrist.·        Employees will obtain prescription eyewear from an Ophthalmologist or Optician at RX Optical or Northland Optical and it is the employee’s responsibility to advise the Optician that the prescription eyewear will be used for Safety Glasses and the lenses must meet current OSHA standards (pick up required forms from the Safety Supervisor).·        The Barry County Road Commission will replace one pair of prescription eyewear meeting current safety standards every two years.·        Before replacing prescription eyewear, the employee must have a recent eye exam (less than two year old).·        Employees will choose from select styles that meet current standards as made available as part of this policy.·        Prescription eyeglasses will be replaced when damaged at work, provided employee has followed current Safety Policy procedures. ·        Safety Supervisor will be notified prior to employees going to Rx Optical or Northland Optical.  Attachments Record Keeping ·        Eye Protection Hazard Assessment Form·        Eye Protection Requirement Map

·        Eye Protection Training Record


Meeting adjourned at 10:30 A.M.


_________________________________                   __________________________________

Chairman                                                                          Secretary

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