December 18, 2001

 The regular meeting of the Barry County Road Commission was called to order by Chairman Willcutt at 9:00 A.M.

Members present:  Willcutt, Dykstra, Pashby, and Engineer-Manager Brad Lamberg.

The minutes of December 11, 2001 was accepted as read by the Secretary.

Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the payroll for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

            CHECK    NAME                                                                              AMOUNT

2636                      Barry County Road Commission                                         64,656.05

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the bills for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

            CHECK    NAME                                                                              AMOUNT

2635    011371      Arch Wireless                                                                              56.26

            011372      Bert Keeler                                                                               299.00

            011373      Chris BeBeau                                                                            363.60

            011374      Gary Vandecar                                                                          191.44

            011375      Kendall Industrial, Inc.                                                                   4.47

            011376      Napa Auto Parts                                                                       829.07

            011377      State Wire & Terminal                                                               168.74

2637    011378      AFLAC                                                                                 1,122.84

            011379      AIS Construction Equipment Corporation                                    81.00

            011380      AT&T                                                                                         14.91

            011381      Barry County Lumber                                                                  29.17

            011382      Barry County Treasurer                                                          4,926.60

            011383      Beaver Research Company                                                        434.10

            011384      Besco Water Treatment, Inc.                                                       50.00

            011385      Bill Seif                                                                                        63.95

            011386      BJ Hydraulics, Inc.                                                                    363.90

            011387      Brad Lamberg                                                                           308.43

            011388      Bushwacker Nursery, Inc.                                                      6,806.84

            011389      Callender & Dornbos                                                             1,435.67

            011390      Caterpillar Financial                                                                3,550.48

            011391      Cat Rental Store                                                                     3,900.00

            011392      Centurytel                                                                                  239.54

            011393      Chris BeBeau                                                                              81.35

            011394      City of Hastings                                                                         336.48

            011395      Coleman Agency                                                                       148.00

            011396      True Value                                                                                  46.72

            011397      D&D Mobile Washing                                                               460.00

            011398      Dave Dykstra                                                                              13.80

            011399      Don & Shirley Drake                                                            33,030.00

            011400      Donald Willcutt                                                                          579.60

            011401      Dreisbach Pontiac Olds                                                                 1.14

            011402      Duthler Ford                                                                              127.02

            011403      Duthler Truck Center                                                              3,446.79

            011404      Fidelity Investments                                                                5,464.02

            011405      Gary Vandecar                                                                          523.71

            011406      Great Lakes Truck Center                                                           70.55

            CHECK    NAME                                                                              AMOUNT

            011407      Halliday Sand & Gravel                                                          2,560.97

            011408      The Hastings Banner                                                                    38.02

            011409      Hastings Maxi Mufflers                                                                10.00

            011410      Hastings Office Supplies                                                                8.92

            011411      Hastings Reminder                                                                       36.72

            011412      Help Net                                                                                   327.38

            011413      IMC Salt, Inc.                                                                      23,026.78

            011414      Norman Jack Lenz                                                                      36.57

            011415      Jerry’s Tire Service                                                                 1,995.40

            011416      Kendall Industrial, Inc.                                                                 43.14

            011417      Lawson Products, Inc.                                                                 82.88

            011418      Michigan Cat                                                                             596.23

            011419      Michigan Department of Environmental Quality                           200.00

            011420      Model Coverall Service                                                               20.48

            011421      Napa Auto Parts                                                                           5.87

            011422      Northland Professional Building                                                  137.27

            011423      Northern Safety Company, Inc.                                                 123.22

            011424      Pennock Hospital                                                                      264.00

            011425      Purity Cylinder Gases, Inc.                                                           98.24

            011426      Quality Stores, Inc.                                                                      94.95

            011427      Radio Communications, Inc.                                                   1,536.00

            011428      Rathco Safety Supply, Inc.                                                         104.87

            011429      Richfield RV & Marine                                                                71.99

            011430      Road Equipment Parts                                                                 17.46

            011431      Roger Pashby                                                                            369.50

            011432      Rottman Sales, Inc.                                                                    297.68

            011433      Staffmark                                                                               1,445.24

            011434      State of Michigan                                                                       175.00

            011435      Tiremaxx                                                                                2,071.45

            011436      Valley Industrial Products, Inc.                                                   215.17

            011437      Verns Repair                                                                             285.54

            011438      Vesco Oil Corporation                                                                59.25

            011439      Waste Management of Michigan                                                  77.25

            011440      Winter Equipment Company                                                   1,266.67

            011441      Woodland International Trucks                                                    86.29

                              TOTAL                                                                             107,355.59

Motion by Commissioner Pashby seconded by Commissioner Willcutt Whereas the Plat of Swan Hollow in Section 4 of Rutland Township, T3N, R9W, has been approved and 0.32 miles of Hathaway Court in this subdivision have been constructed to our specification.  Whereas the Plat of Prairie Acres in Section 33 of Irving Township, T4N, R9W, has been approved and 0.72 miles of Thornbird Drive and Wildflower Drive in this subdivision have been constructed to our specification,

Now therefore be it resoled that the above roads be accepted into the Barry County Road System and the Board to assume maintenance of said roads and add these roads to our Annual Mileage Certification sent to the Michigan Department of Transportation on 3-1-02.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the removal of a Yield Sign and installation of a Stop Sign at the following locations:

Road Name                                          Intersection                                           Township

South Bound Otis Lake Road               Sager Road                                          Rutland

South Bound Airport Road                   Heath Road                                          Rutland

West Bound Venture Street                  Meadow Lane                                      Hastings

West Bound Sherwood Drive               Robinwood Drive                                 Hastings

North Bound Valleyview Drive Lakeside Drive                         Hastings

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the installation  of a Stop Sign at the following locations:

Road Name                                          Intersection                                           Township

North Bound Russell                             Hamilton Drive                         Johnstown

South Bound Russell                             Sunset Drive                                         Johnstown

North Bound Hamilton              Sunset Drive                                         Johnstown

South Bound Hamilton              Sunset Drive                                         Johnstown

East Bound Oakdale Drive                   Maple Lane                                          Hastings

North Bound Pinewood Drive   Oakdale Drive                                      Hastings

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve Budget Amendment #2 for the 2001 Budget.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

BARRY COUNTY ROAD COMMISSION

2001 Budget Amendment # 2

AMENDED

Revenues

BUDGET

AMENDMENT

BUDGET

M.V.H.F.

4,290,171

+150,000

4,440,171

Federal Funds

0

+38,085

38,085

Critical Bridge

0

 

0

County Appropriations

16,000

 

16,000

Township Contributions

1,325,000

+94,349

1,419,349

Other Contributions

10,000

 

10,000

Salvage Sales

3,000

 

3,000

Miscellaneous Sales

5,000

 

5,000

Interest Earned

45,000

 

45,000

Property Rentals

2,000

 

2,000

Equipment Rentals

1,600,000

 

1,600,000

Handling Charges

1,500

 

1,500

Purchase Discounts

5,000

+250

5,250

Gain/Loss Disp. Of Equipment

13,161

 

13,161

Depreciation & Depletion

670,000

 

670,000

Equipment Retirements

0

 

0

Long Term Notes

0

 

0

Installment Leases

0

 

0

Trade-In Allowances

0

+400

400

Permit Fees

25,000

25,000

Total Revenues

8,010,832

+283,084

8,293,916

 

Expenditures

 

Primary Road Maintenance

900,000

+586,387

1,486,387

Primary Heavy Maintenance

1,300,000

-550,000

750,000

Local Maintenance

2,400,000

+926,829

3,326,829

Local Heavy Maintenance

600,000

+170,000

770,000

Equipment Expense Direct

420,000

+448,221

868,221

Equipment Expense Indirect

450,000

+50,000

500,000

Equipment Expense Operating

160,000

 

160,000

Distributive Expense

1,500,000

-1,500,000

0

Interest Expense

73,039

 

73,039

Administrative Expense

250,000

+110,000

360,000

Capital Expense

300,000

-150,000

150,000

Note Payments

435,012

 

435,012

 

Total Expenditures

8,788,051

+91,437

8,879,488

 

Budgeted Net Revenues (Exp)

-777,219

+191,647

-585,572

Fund Balance Prior Year

2,013,441

 

2,013,441

Projected Fund Balance

1,236,222

 

1,427,869

Public Hearing on the Proposed 2002 Budget was opened at 10:00 A.M.

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the 2002 Budget.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

Barry County Road Commission

2002 Proposed Budget

Revenues
BUDGET
M.V.H.F.

4,333,072

Federal Funds

200,000

Critical Bridge

0

County Appropriations

16,000

Township Contributions

1,000,000

Other Contributions

10,000

Salvage Sales

3,000

Miscellaneous Sales

5,000

Interest Earned

45,000

Property Rentals

2,000

Equipment Rentals

1,616,000

Handling Charges

1,500

Purchase Discounts

5,000

Gain/Loss Disp. Of Equipment

0

Depreciation & Depletion

670,000

Equipment Retirements

0

Installment Leases

0

Trade-In Allowances

0

Permit Fees

25,000

Total Revenues

7,931,572

Expenditures

Primary Road Maintenance

848,836

Primary Heavy Maintenance

1,700,000

Local Maintenance

1,600,000

Local Heavy Maintenance

600,000

Equipment Expense Direct

420,000

Equipment Expense Indirect

450,000

Equipment Expense Operating

110,000

Distributive Expense

1,100,000

Interest Expense

51,725

Administrative Expense

250,000

Capital Expense

300,000

Note Payments

501,011

Total Expenditures

7,931,572

Budgeted Net Revenues (Exp)

0

Fund Balance Prior Year

700,000

Projected Fund Balance

700,000

Mike Norton, Safety Director, talked with the Board on the current eyeglass policy and statewide truck permits.

Motion by Commissioner Willcutt seconded by Commissioner Dykstra

WHEREAS, the County Road Association of Michigan Truck Permit Subcommittee was formed in 1998 as a subcommittee of the CRAM Engineering Committee to review trucking related issues on the county road system; and

WHEREAS, the subcommittee has met with representatives of the Michigan Trucking Association, Michigan Farm Bureau, Michigan Aggregates Association, Michigan Association of Timbermen and Michigan Concrete Association to gather their input on transportation issues; and

WHEREAS, the County Road Association of Michigan Truck Permit Subcommittee has worked to develop the “County Road Commission Extended Transportation Permit and Single Move Permit” and the corresponding Guidelines for the Movement of Oversize or Overweight Vehicles and Loads on the county road system; and

WHEREAS, this Board is authorized by Section 725 of the Michigan Vehicle Code (compiled at MCL 257.725, MSA 9.2425) to issue special permits regarding roads under the jurisdiction of the Board for the operation of vehicles of a size and weight exceeding the maximum specified for said roads; and

WHEREAS, this Board is of the opinion that adoption of these permits and guidelines are in the best interest of the public;

NOW, THEREFORE, BE IT RESOLVED that Pursuant to Section 717(7) of 1949 PA 300 as amended and in accordance with said statutory provisions, this Board adopts the “County Road Commission Extended Transportation Permit and Single Move Permit”, corresponding permit fees and Guidelines for the Movement of Oversize or Overweight Vehicles and Loads under the Jurisdiction of the Barry County Road Commission by resolution on December 18, 2001; and

BE IT FURTHER RESOLVED that the “County Road Commission Extended Transportation Permit and Single Move Permit” forms will supersede all other previous forms adopted by this Board.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to amend the Barry County Road Commission Permit Fees and Insurance Requirements to reflect:

            Single Move Permits                                         $25.00

            Extended Transportation Permit                        $100.00

            Insurance Requirements:

            Bodily Injury – each person                              $500,000

            Bodily Injury – each accident                            $1,000,000

            Property Damage Liability – each accident        $1,000,000

            Single Limit Policy                                            $1,000,00

            Workers Compensation                                    Statutory Coverage

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                              Nays, None

                              Motion Carried

Meeting adjourned at 12:00 P.M.

_________________________________                   __________________________________

Chairman                                                                          Secretary

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