Monthly Archives: December 2006
December 22, 2006
The meeting of the Barry County Road Commission was called to order at 8:00 A.M. by Chairman Willcutt.
Members present: Willcutt, Dykstra, Pashby and Managing Director Brad Lamberg.
The agenda for December 22, 2006 was approved.
The minutes of December 12, 2006 were approved as read by the Secretary.
Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the payroll for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
CHECK NAME AMOUNT
Barry County Road Commission $84,063.33
Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the bills for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Check Name Amount
20474 AFLAC $126.00
20475 AIS CONST EQUIP CORP $309.85
20476 ALLTEL $233.63
20477 AMERICAN MESSAGING $10.00
20478 B & B TRUCK EQUIPMENT INC $138.88
20479 BESCO WATER TREATMENT INC $67.22
20480 BLUE CROSS BLUE SHIELD $1,317.54
20481 BRAD LAMBERG $178.16
20482 BRIAN HEATH $185.43
20483 CHARLES W LAWRENCE $540.00
20484 CONSUMERS CONCRETE CORPORATION $74.75
20485 CONSUMERS ENERGY $5,896.45
20486 DANIEL PRICE $100.00
20487 DETROIT SALT COMPANY LLC $25,146.92
20488 DGI SUPPLY – A DOALL COMPANY $119.66
20489 DONALD WILLCUTT $310.17
20490 DORNBOS SIGN & SAFETY INC $130.00
20491 DUANE HAMILTON $130.00
20492 FIDELITY INVESTMENTS $6,293.16
20493 FITZPATRICK’S $200.00
20494 GARRY MCKELVEY $67.53
20495 HALLIDAY SAND & GRAVEL $88,299.80
20496 HASTINGS ACE HARDWARE $122.22
20497 BCHS – HELP NET $339.78
20498 H.S.V REDI-MIX $895.00
20499 JERRYS TIRE SERVICE $3,267.66
20500 KENITH HUBBELL $112.50
20501 KENT OIL COMPANY, INC. $26,140.92
20502 F.D. LAKE COMPANY $58.83
20503 LIPARI $942.98
20504 LTAP/MTU $100.00
20505 MANPOWER OF HASTINGS $802.56
20506 MARATHON PETROLEUM COMPANY $9.19
20507 MICHIGAN CAT $1,757.32
20508 MICHAEL R KLUCK & ASSOCIATES $1,637.50
20509 MODEL COVERALL SERVICE $39.58
20510 MUNICIPAL WORKS $285.00
20511 NAPA AUTO PARTS $558.14
20512 NEAL’S TRUCK PARTS $39.49
Check Name Amount
20513 NEXTEL COMMUNICATIONS $332.63
20514 NORTHERN SAFETY CO. INC $52.42
20515 PLUMMERS ENVIRONMENTAL $808.98
20516 POWERNET GLOBAL COMMUNICATIONS $25.51
20517 PURITY CYLINDER GASES INC $433.73
20518 QUALITY STAFFING SOLUTION $2,153.85
20519 QUILL CORPORATION $774.06
20520 RADIO COMMUNICATIONS INC. $412.69
20521 ROAD EQUIPMENT PARTS $798.06
20522 ROBERT JESKA $282.00
20523 ROGER PASHBY $159.76
20524 ST. REGIS CULVERT INC $13,056.00
20525 TRUCK & TRAILER SPECIALTIES $2,125.60
20526 USPS-HASLER $200.00
20527 VALLEY INDUSTRIAL PRODUCTS, INC $896.98
20528 VERMEER OF MICHIGAN INC $3,731.74
20529 VERNS REPAIR & SPORT $177.60
20530 VESCO OIL CORPORATION $2,091.01
20531 WALKER, FLUKE, & SHELDON PLC $300.00
20532 WONCH BATTERY COMPANY $263.37
20533 ZURICH NORTH AMERICA $969.00
Grand Total: $197,028.81
Roger Vilmont discussed Whispering Water Estates with the Board.
Motion by Commissioner Pashby seconded by Commissioner Willcutt to approve that the Road Commission not require valley gutters in Whispering Water Estates, that a 33 foot right-of-way on East side of Irving Road be allowed, and to reduce bond to $1,000.00.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Public Hearing for proposed 2007 Budget was opened at 9:00 A.M.
Motion by Commissioner Pashby seconded by Commissioner Dykstra to close the Public Hearing and approve the 2007 Budget.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
| Revenues |
BUDGET |
||||
| M.V.H.F. |
4,746,495 |
||||
| Federal Funds |
0 |
||||
| Critical Bridge |
150,000 |
||||
| County Appropriations |
16,000 |
||||
| Township Contributions |
1,194,783 |
||||
| Other Contributions |
0 |
||||
| Salvage Sales |
3,100 |
||||
| Miscellaneous Sales |
1,700 |
||||
| Interest Earned |
28,000 |
||||
| Property Rentals |
7,105 |
||||
| Equipment Rentals |
2,200,000 |
||||
| Handling Charges |
780 |
||||
| Purchase Discounts |
5,900 |
||||
| Gain/Loss Disp. Of Equipment |
0 |
||||
| Depreciation & Depletion |
470,000 |
||||
| Equipment Retirements |
0 |
||||
| Installment Leases |
0 |
||||
| Trade-In Allowances |
0 |
||||
| Permit Fees |
28,000 |
||||
|
|
|||||
| Total Revenues |
8,851,863 |
||||
|
|
|||||
| Expenditures |
|
||||
| Local Construction |
0 |
||||
| Primary Preservation |
806,530 |
||||
| Local Preservation |
698,993 |
||||
| Primary Routine Maintenance |
1,344,215 |
||||
| Local Routine Maintenance |
2,527,125 |
||||
| Equipment Expense Direct |
850,000 |
||||
| Equipment Expense Indirect |
430,000 |
||||
| Equipment Expense Operating |
350,000 |
||||
| Distributive Expense |
1,275,000 |
||||
| Interest Expense |
0 |
||||
| Administrative Expense |
470,000 |
||||
| Capital Expense |
100,000 |
||||
| Note Payments |
39,000 |
||||
|
|
|||||
| Total Expenditures |
8,890,863 |
||||
|
|
|||||
| Budgeted Net Revenues (Exp) |
-39,000 |
||||
| Projected Fund Balance Prior Year |
2,984,295 |
||||
| Projected Fund Balance |
2,945,295 |
||||
Margaret Steketee with First ROW discussed the purchasing of right-of-way for the Finkbeiner Road project.
Motion by Commissioner Dykstra seconded by Commissioner Pashby approving the 2006 Budget Amendment #3.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
|
Barry County Road Commission |
||||||
|
2006 Budget Amendment #3 |
||||||
|
|
||||||
|
|
AMENDED |
|||||
| Revenues |
BUDGET |
AMENDMENT |
|
BUDGET |
||
| M.V.H.F. |
4,868,200 |
-68,200 |
|
4,800,000 |
||
| Federal Funds |
15,609 |
|
15,609 |
|||
| Critical Bridge |
0 |
|
0 |
|||
| County Appropriations |
16,000 |
|
16,000 |
|||
| Township Contributions |
1,511,000 |
40,339 |
|
1,551,339 |
||
| Other Governmental Contributions |
0 |
7,504 |
|
7,504 |
||
| Other Contributions |
167,000 |
756,224 |
|
923,224 |
||
| Salvage Sales |
3,000 |
1,822 |
|
4,822 |
||
| Miscellaneous Sales |
1,600 |
|
1,600 |
|||
| Interest Earned |
63,000 |
7,977 |
|
70,977 |
||
| Property Rentals |
7,105 |
|
7,105 |
|||
| Equipment Rentals |
2,400,000 |
|
2,400,000 |
|||
| Handling Charges |
750 |
|
750 |
|||
| Purchase Discounts |
5,800 |
400 |
|
6,200 |
||
| Gain/Loss Disp. Of Equipment |
0 |
|
0 |
|||
| Depreciation & Depletion |
390,000 |
86,930 |
|
476,930 |
||
| Equipment Retirements |
0 |
|
0 |
|||
| Installment Leases |
0 |
14,315 |
|
14,315 |
||
| Trade-In Allowances |
0 |
|
0 |
|||
| Timber Sales |
0 |
44,672 |
|
44,672 |
||
| Permit Fees |
28,000 |
|
28,000 |
|||
|
|
|
|||||
| Total Revenues |
9,477,064 |
891,983 |
|
10,369,047 |
||
|
|
|
|||||
| Expenditures |
|
|
||||
| Primary Construction |
0 |
22,000 |
|
22,000 |
||
| Local Construction |
167,000 |
767,000 |
|
934,000 |
||
| Primary Preservation |
768,609 |
-368,609 |
|
400,000 |
||
| Local Preservation |
1,164,000 |
-839,000 |
|
325,000 |
||
| Primary Preventive Maintenance |
636,000 |
-636,000 |
|
0 |
||
| Local Preventive Maintenance |
953,500 |
-953,500 |
|
0 |
||
| Primary Routine Maintenance |
708,000 |
527,000 |
|
1,235,000 |
||
| Local Routine Maintenance |
1,433,000 |
1,157,000 |
|
2,590,000 |
||
| Equipment Expense Direct |
765,000 |
225,000 |
|
990,000 |
||
| Equipment Expense Indirect |
433,000 |
-73,000 |
|
360,000 |
||
| Equipment Expense Operating |
380,000 |
|
380,000 |
|||
| Distributive Expense |
1,460,000 |
-160,000 |
|
1,300,000 |
||
| Interest Expense |
0 |
|
0 |
|||
| Administrative Expense |
430,000 |
60,000 |
|
490,000 |
||
| Capital Expense |
285,000 |
|
285,000 |
|||
| Note Payments |
39,000 |
1,591 |
|
40,591 |
||
|
|
|
|||||
| Total Expenditures |
9,622,109 |
-270,518 |
|
9,351,591 |
||
|
|
|
|||||
| Budgeted Net Revenues (Exp) |
-145,045 |
|
1,162,501 |
|
1,017,456 |
|
| Projected Fund Balance Prior Year |
2,984,295 |
|
2,984,295 |
|||
| Projected Fund Balance |
2,839,250 |
|
4,001,751 |
|||
Kurt VanNortwick discussed building within the right of way in Sandy Beach Park.
Motion by Commissioner Dykstra seconded by Commissioner Pashby to allow Kurt VanNortwick to build structures in Sandy Beach Park not within 15′ of the existing road.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the Encroachment Policy effective December 22, 2006.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Right-of-Way Encroachment Removal Procedures
•I. PURPOSE
To establish procedures governing the use of roadside areas under the jurisdiction of the Board of County Road Commissioners based on its responsibility to maintain a roadway system that is reasonably safe and convenient for public travel.
•II. INFORMATION
In the interest of highway safety, Michigan Law (1925 PA. 368, as amended, MCLA 247.171) prohibits the placement of any object within the highway right-of-way without a permit from the road authority.
In many instances, property owners or contractors place fences, rocks/boulders, trees/shrubs, unauthorized mailboxes, earthwork, underground sprinkler systems, underground utilities/devices or other objects within the road right-of-way as a measure of enhancing or protecting the property. However, these fixed objects often become vision obstructions, hazards to motorists or interfere with drainage and/or public utilities.
Any structural or ornamental object, whether permanent or temporary, placed within the county road right-of-way without a permit from the Barry County Road Commission (“Road Commission”) shall be subject to removal. Further, any costs incurred by the Road Commission may be recovered from the property owner(s) by statute.
•III. PROCEDURE
Step 1: When an object or obstruction is identified and reported to the Road Commission, the object will be classified by the complainant as a potential roadway safety hazard, vision or drainage obstruction, etc. Information concerning the object and the person reporting the encroachment will be entered into an Encroachment Log and forwarded to the designated staff in the Engineering and/or Operations Department for action.
Step 2: Within 45 days from the date the object was reported, an investigation will be performed by the designated staff in the Engineering and/or Operations Department to determine if the object is a safety hazard or interferes in the maintenance of the roadway surface or roadside drainage. Field measurements and photographs of the object may be taken.
If, in the opinion of the Managing Director an object poses an imminent danger to the public, the Managing Director may immediately seek an Encroachment Removal Order and proceed to have the object removed at the expense of the property owner(s).
Step 3: Upon completion of the investigation, the complainant will be notified by mail or, in the alternative, by telephone if any remedial action is to be taken to remove the object.
Step 4: If the object is to be removed, the property owner(s) of record will be notified by certified mail that an encroachment has been identified on his/her property. The property owner(s) will be informed that he/she has 14 days to contact the Road Commission and remove the object or the Board of County Road Commissioners may issue an Encroachment Removal Order requiring the object to be removed at the property owner(s) expense. The property owner(s) will also be informed that any objection to the removal must be in writing and delivered to the main office of the Road Commission.
Step 5: If the object has not been removed within 14 days, the Board of County Road Commissioners will consider an Encroachment Removal Order requiring the property owner(s) to remove the object within 30 days. If approved, the Order will be sent to the property owner(s) by certified mail or personal service.
Step 6: If the object has not been removed within 30 days from the date of service of the Order, the Road Commission will have the object removed at the expense of the property owner(s). However, if within the 30-day time period, the property owner(s) denies the existence of the encroachment by written notice, the Board of County Road Commissioners may commence an action of trespass instead of removing the object.
•IV. GUIDANCE TO BCRC STAFF
Encroachments on roads with speed limits of less than 40 mph should typically not be considered a safety hazard.
Encroachments that most likely would not cause severe damage if struck by the motoring public or a Road Commission vehicle should typically not be considered a safety hazard.
This policy shall be enforced through public request, BCRC driver/operator request or when damage occurs as a result of BCRC operations.
Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the Employee Reimbursement Policy effective December 22, 2006.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
I. PURPOSE
To establish procedures governing the reimbursement of employees for expenses they have occurred in their official capacities for the Barry County Road Commission.
II INFORMATION
In the interest of keeping the number of credit cards in the name of Barry County Road Commission to a minimum, employees of the Barry County Road Commission often need to make purchases with their own funds/accounts for items or services needed to perform their duties for the Road Commission. The Barry County Road Commission has accounts set up at many businesses that are frequented by the Road Commission and these accounts should be used. Employees are allowed to be reimbursed for cash payments, check payments, credit card payments (regardless of any rewards points) or any form of payment they have made provided they provide the information required below.
III. PROCEDURE
Petty Cash: Petty cash reimbursements require a signature on the receipt and the item/s and date clearly identified if the receipt does not already do so. If applicable, the purpose/equipment number for which the item is to be used for will be required.
Materials, Supplies, Miscellaneous: Material, supplies and other miscellaneous items require a signature on the receipt and the item/s and date clearly identified if the receipt does not already do so. If applicable, the purpose/equipment number for which the item is to be used for will be required.
Mileage: Mileage reimbursements require the actual mileage driven, the purpose, the location driven to, date and signature. Mileage forms are available.
Meals: Meal reimbursements require a signature on the receipt, date, as well as an agenda (if available) for the meeting. Employees will only be reimbursed for reasonable expenses. Meal reimbursements will be made only if employees are outside of Barry County for meetings/conferences they are attending as part of their duties for the Road Commission. If employees choose not to attend the meals provided for as part of a meeting/conference they will not be eligible for reimbursement.
Accommodations: Hotel reimbursements require a signature on the receipt, date, as well as an agenda (if available) for the meeting. Hotel reimbursements will be made available to employees for out of town meetings of more than one day, provided the meeting is more than 80 miles from their home or the employee would be home for less than 10 hours should they commute. Hotel rooms are eligible for reimbursement so that employees will not be required to leave home before 5:00 a.m. or arrive home after 10:00 p.m. as a result of attending meetings for the Road Commission. Employees will be allowed to stay at the location of the conference.
Motion by Commissioner Pashby seconded by Commissioner Willcutt to set bid opening for used equipment, January 23, 2007 at 9:00 A.M.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Pashby seconded by Commissioner Willcutt to authorize to all full time employees up to ½ day holiday pay for Christmas luncheon on December 22, 2006.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Meeting adjourned at 10:25 A.M.
_________________________________ __________________________________
Chairman Secretary
December 12, 2006
The meeting of the Barry County Road Commission was called to order at 8:00 A.M. by Chairman Willcutt.
Members present: Willcutt, Dykstra, Pashby and Managing Director Brad Lamberg.
The agenda for December 12, 2006 was approved.
The minutes of November 28, 2006 were approved as read by the Secretary.
Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the payroll for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
CHECK NAME AMOUNT
Barry County Road Commission $78,200.47
Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the bills for payment.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Check Name Amount
20400 AGGREGATE INDUSTRIES $1,610.25
20401 ALEXANDER WALDEN $552.54
20402 BARRY COUNTY LUMBER $7.45
20403 BERT KEELER $380.00
20404 BESCO WATER TREATMENT INC $78.86
20405 BETTY MOORE $138.28
20406 BILL SEIF CHEVROLET-BUICK INC $11.10
20407 CARPENTER GRAVEL INC $52.32
20408 CHARLES BENEDICT $276.54
20409 CHRIS BEBEAU $131.90
20410 CITY OF HASTINGS $433.90
20411 COGITATE INC $70.00
20412 CONSUMERS ENERGY $18.30
20413 COUNTY ROAD ASSOCIATION $100.00
20414 DIC CRAVEN $276.54
20415 DORNBOS SIGN & SAFETY INC $82.01
20416 DUANE WINDES $14.49
20417 DUTHLER TRUCK CENTER $499.64
20418 EAGLE COMPUTER TECHNOLOGY INC $67.50
20419 FERRIS STATE UNIVERSITY $295.00
20420 FIDELITY INVESTMENTS $6,187.65
20421 FITZPATRICK’S $125.00
20422 GARY VANDECAR $578.50
20423 CHRIS BEBEAU BCRC $188.94
20424 GAYLORD PENNINGTON $138.28
20425 GERALD CISLER $552.54
20426 HASTINGS ACE HARDWARE $66.72
20427 HASTINGS BANNER $70.56
20428 HOWARD HOSTETLER $552.54
20429 H.S.V REDI-MIX $219.25
20430 HUGH MCPHERSON $138.28
20431 IKON OFFICE SOLUTIONS $298.42
20432 IMSA $70.00
20433 JACK KINEMAN $552.54
20434 JAS NETWORKS INC $126.30
20435 JDE EQUIPMENT COMPANY $92.28
20436 JERRYS TIRE SERVICE $2,045.70
20437 KENNETH HURLESS $552.54
20438 KENNETH PRANSHKA $552.54
Check Name Amount
20439 KENDALL PRANSHKA $138.28
20440 KETCHUM MACHINE CO $598.00
20441 LAKELAND ASPHALT CORP $1,185.79
20442 M&K QUALITY TRUCK CENTER $81.90
20443 MANPOWER OF HASTINGS $194.56
20444 MARK WEEKS $28.63
20445 MICHIGAN CHAPTER APWA $339.00
20446 MICHIGAN CONCRETE PAVING ASSOC $550.00
20447 MIDWEST ARBORIST SUPPLIES $98.95
20448 MIKA, MEYERS, BECKETT & JONES $550.00
20449 MODEL COVERALL SERVICE $39.58
20450 NAPA AUTO PARTS $584.92
20451 NORMAN JACK LENZ $552.54
20452 PATRICIA WOLF $328.44
20453 PAUL PRANSHKA $552.54
20454 PENNOCK HOSPITAL $83.00
20455 PURITY CYLINDER GASES INC $111.78
20456 QUALITY STAFFING SOLUTION $836.91
20457 QUILL CORPORATION $144.80
20458 RADIO COMMUNICATIONS INC. $1,722.00
20459 RICHARD RAYMOND $276.54
20460 ROAD EQUIPMENT PARTS $381.99
20461 ROBERT BAINES $276.54
20462 ROBERT NAGEL $552.54
20463 ROBERT RUSSELL $276.54
20464 ROBERT SLOCUM $689.72
20465 ROGER PASHBY $94.33
20466 S A E INDUSTRIES, INC $291.91
20467 SCOTT CIVIL ENGINEERING COMPANY $4,978.61
20468 STATE INSTALLATION & SERVICE $12,358.00
20469 WASTE MANAGEMENT OF MI $128.77
20470 WAYNE ROUSH $552.54
20471 WELLER TRUCK PARTS, INC. $71.89
20472 WIELAND INTERNATIONAL $386.00
20473 WONCH BATTERY COMPANY $438.95
Grand Total: $48,681.69
Motion by Commissioner Pashby seconded by Commissioner Dykstra to change the regular meeting date of December 26, 2006 to December 22, 2006.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Motion by Commissioner Willcutt seconded by Commissioner Pashby authorizing the Non Association pay scales and pay rates to be raised 2.6%. Any Non Association member that is over their pay scale is to receive 1.3% raise.
ROLL CALL: Yeas, Willcutt, Dykstra, & Pashby
Nays, None
Motion Carried
Meeting adjourned at 10:45 A.M.
_________________________________ __________________________________
Chairman Secretary