Monthly Archives: March 2004

March 23, 2004

 The regular meeting of the Barry County Road Commission was called to order at 9:00 A.M. by Chairman Willcutt.

Members present:  Willcutt, Pashby, Dykstra, and Managing Director Brad Lamberg.

The agenda for March 23, 2004 was approved.

The minutes of March 9, 2004 was approved as read by the Secretary.

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the payroll for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

CHECK              NAME                                                                            AMOUNT

                            Barry County Road Commission                                       $74,312.44

Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the bills for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

   Check               Name                                                                         Amount                  

    15329                 AFLAC                                                                          $114.00

    15330                 HUBBARD SUPPLY COMPANY                                        $75.76

    15331                 NAPA AUTO PARTS                                                       $408.62

    15332                 PRIORITY HEALTH                                                         $1,013.63

    15333                 ALLTEL                                                                         $178.70

    15334                 ALLIED TRUCK EQUIP                                                    $385.92

    15335                 ALRO STEEL CORPORATION                                           $1,075.91

    15336                 AUTO INTERIORS                                                          $235.00

    15337                 BARRY COUNTY LUMBER                                               $37.92

    15338                 BEAVER RESEARCH COMPANY                                       $49.00

    15339                 BESCO WATER TREATMENT INC                                    $92.36

    15340                 BILL SEIF CHEVROLET-BUICK INC                                    $11.18

    15341                 BRAD LAMBERG                                                            $182.70

    15342                 CALLENDER & DORNBOS                                               $705.74

    15343                 CONTROL COMMUNICATIONS                                       $381.00

    15344                 CONTRACTORS MACHINERY                                          $1,935.32

    15345                 COUNTY ROAD ASSOCIATION                                        $225.00

    15346                 DUTHLER TRUCK CENTER                                              $495.00

    15347                 FIDELITY INVESTMENTS                                                $5,223.92

    15348                 CHRIS BEBEAU BCRC                                                     $70.40

    15349                 GOLDSWORTHY’S INC                                                    $165.83

    15350                 GOOD GMC                                                                    $17.13

    15351                 W.W. GRAINGER, INC                                                     $237.96

    15352                 GUARDIAN ALARM COMPANY                                      $80.00

    15353                 HASTINGS MAXI MUFFLERS                                          $151.90

    15354                 HELP NET                                                                      $347.87

    15355                 HODGES JEWELRY                                                         $63.00

    15356                 HUBBARD SUPPLY COMPANY                                        $464.93

    15357                 JAS NETWORKS INC                                                      $123.45

    15358                 JERRYS TIRE SERVICE                                                     $783.13

    15359                 KENT OIL COMPANY, INC.                                              $10,118.90

    15360                 KETCHUM MACHINE CO                                                $112.00

    15361                 F.D. LAKE COMPANY                                                     $76.58

    15362                 LJ FLUID POWER INC                                                      $135.00

    15363                 LTAP/MTU                                                                    $215.00

    15364                 M&K QUALITY TRUCK CENTER                                      $163.58

    15365                 MICHIGAN CONTRACTOR & BLD                                    $169.00

    15366                 MICHIGAN COMPANY INC                                              $173.16

    15367                 MICHAEL R KLUCK & ASSOCIATES                                 $496.14

   Check               Name                                                                         Amount                  

    15368                 MIDWEST ARBORIST SUPPLIES                                      $338.70

    15369                 MODEL COVERALL SERVICE                                           $32.50

    15370                 NAPA AUTO PARTS                                                       $282.37

    15371                 NBT SCREEN PRINTING                                                   $46.00

    15372                 NEXTEL COMMUNICATIONS                                          $266.86

    15373                 PRIORITY COLLISION CENTER                                         $1,828.00

    15374                 PRIORITY HEALTH                                                         $17,551.42

    15375                 PROFESSIONAL BENEFITS SERVICES                                $5,344.00

    15376                 PURITY CYLINDER GASES INC                                         $218.39

    15377                 QUALITY STAFFING SOLUTION                                      $2,214.45

    15378                 QUILL CORPORATION                                                    $389.05

    15379                 ROAD EQUIPMENT PARTS                                              $243.79

    15380                 ROB HEWLETT                                                              $20.00

    15381                 ROGER PASHBY                                                             $96.57

    15382                 RXOPTICAL                                                                   $56.00

    15383                 S A E INDUSTRIES, INC                                                   $214.31

    15384                 SMITH HAUGHEY RICE & ROEGGE                                   $272.00

    15385                 STATE WIRE & TERMINAL                                             $329.80

    15386                 USPS-HASLER                                                                $300.00

    15387                 VALLEY TRUCK PARTS, INC                                            $56.00

    15388                 VERNS REPAIR & SPORT                                                 $42.50

    15389                 WOODLAND INTERNATIONAL TRUCKS                          $697.50

                            Grand Total:                                                                      $57,831.85

Motion by Commissioner Pashby seconded by Commissioner Dykstra to accept a resolution from Irving Township.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

We would like to proceed with the following:

  1. Fighter Road 1.24 (Sisson Road to Village Limits) $7650

Robertson Road .16 (900′ of Parmalee to Private Road) $900

Fighter Road .4 (Kaiser Road to Ryan Road) I think Dick said that would $3400

  1. Dust Control – 26% – Passes as recommended but 2 times per year.  The first application to occur the end of May and the second to occur the end of July.
  1. Gravel as recommended.
  1. I am interested in participating in speed limits.
  1. Wondering if there’s a less expensive means of accomplishing the following: (no widening or removal of trees??)-

Wing Road in its entirety

An approach on Ryan going into Woodschool (like what’s at the hall to help keep gravel out of the intersection).  Approaches anywhere Solomon meets pavement including the entire .33 between Grange and State.  An approach on Barnum where it comes into State Road.

Jim Brown and Jim Carr discussed a pooling of Township funds to be used by the whole group for different road projects.

Motion by Commissioner Pashby seconded by Commissioner Dykstra; to authorize Chairman Willcutt to sign the annual Act 51 Certification Maps to be sent to the Michigan Department of Transportation, and to approve the following changes to the 2004 County Wide Certification:

Add 0.03 miles to Dulls Plat in Castleton Township, Section 30; map #5-30, to correct error.

Remove 0.02 Miles of Mill Street in Castleton Township, Section 29; Map #5-29, From Thornapple Lake Road to dead end.  To correct error.

Remove 0.16 Miles of Trails End in Orangeville Township, Section 4; Map #11, Town line to end of maintenance.  To correct error.

Remove 0.09 Miles of McKibben Road in Orangeville Township, Section 1, 2, 11 & 12, Map # 11, From Town line to west bound Mullen Road. To correct error.

Remove 0.10 Miles of McKibben Road in Orangeville Township, Section 11 & 12, Map #11, from west bound Mullen Road to dead end. To correct error.

Add 0.17 Miles of 9 Mile & South Damon Road in Orangeville Township, Section 20; Map #11, From Marsh Road to Lindsey Road.  To correct error.

Remove 0.17 Miles of 9 Mile in Orangeville Township, Section 17; Map #11-17, From Marsh Road to South Damon.  To correct error.

Add 0.06 Miles of Winans Drive in Johnstown Township, Section 15; Map #9-15, From Bristol Road to South Winans Drive.  See attached Resolution.

Add 0.06 Miles of Lakeview Terrace & Indian Trail roads in Johnstown Township, Section 19; Map #9-19, From Plat of Lakeview Terrace & Indian Isle Resort.  To correct error.

Remove 0.12 Miles of Lake & Elm streets in Johnstown Township, Section 21; Map #9-21, Arnets Resort & Hillcrest Park Plat.  To correct error.

Add 0.01 Miles of Lake Culver Drive in Johnstown Township, Section 22; Map #9-22, Hutchinson Road to dead end.  To correct error.

Add 0.06 Miles of Cherry, Oak, Short & Stone Streets in Johnstown Township, Section 28; Map #9-28, Plat of Country Acres. To correct error

Add 0.02 Miles to Sweetheart Lane in Johnstown Township, Section 29; Map #9-29, Fineview Acres & Carters Fine Lake Park.  To correct error.

Remove 0.01 Miles of Highway Street & Frances Avenue in Johnstown Township, Section 30; Map #9-30, Plat of Daisy Hill.  To correct error.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Cliff Halliday discussed pit management with the Board.

Motion by Commissioner Dykstra seconded by Commissioner Pashby to hire Halliday Sand and Gravel for pit management for as long as it is in the best interest of the Road Commission.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to authorize the Office Manager to raise the Equipment Fund balance to $570,000.00 to cover the bidding of three new trucks and one loader in 2004.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Pashby seconded by Commissioner Dykstra to designate the Office Manager to serve as the Privacy Officer for the health plan established by the Barry County Road Commission for its employees.  The Privacy Officer will be responsible for the Barry County Road Commission Health Plan’s HIPAA privacy compliance program.  A listing of the duties of the position is as follows:

Position Overview:

The Privacy Officer serves as the designated official responsible for the Barry County Road Commission’s HIPAA privacy compliance program.  The Privacy Officer oversees the development, implementation and maintenance of the compliance program and compliance with it. 


  • Work with management and legal counsel to establish, develop, and implement a privacy compliance program.
  • Direct and facilitate HIPAA activities.
  • Collaborate with management, legal counsel, and appropriate staff to create, implement, and monitor the Road Commission’s privacy policies, including policies for a notice of privacy practices; minimum necessary use and disclosure of protected health information (PHI); access, inspection, and copying of PHI; amendment of PHI; accounting for disclosures of PHI; record-keeping procedures; and other administrative procedures.
  • Monitor all departments, divisions and operations to ensure compliance with all state and federal privacy laws.
  • Establish an internal privacy audit program to track certain non-routine disclosures of PHI and coordinate the development of privacy risk assessment policies and procedures.
  • Assist in the development, implementation, and monitoring of business associate agreements to ensure that all privacy requirements and adequately addressed.
  • Develop and implement a privacy training program and certification program to ensure that all workforce members certify their recognition of and compliance with the privacy policies and procedures.
  • Establish and monitor a system for receiving questions and complaints regarding the privacy program, ensure that the notice of privacy practices includes a method for contacting the organization regarding privacy matters, and document complaints and their resolution.
  • Work with legal counsel to develop methods of investigate allegations of non-compliance with the Road Commission’s private policies, and develop appropriate sanctions for non-compliance by employees and business associates.
  • Make periodic reports to management on the status of the privacy program.
  • Develop and implement corrective action procedures to mitigate the effect of prohibited use of disclosure of PHI by workforce members of business associates.
  • Maintain current knowledge of applicable standards and revise the privacy compliance program as necessary to reflect changes in the law or Road Commission policy.
  • Serve as an internal resource for all privacy-related matters and cooperate with the external parties in any compliance reviews or investigations.




I.  Notice of Privacy Practices

            The Barry County Road Commission Health Plan (hereinafter “Plan”) will provide a written notice to its plan participants regarding the use or disclosure of protected health information (hereinafter “PHI”) pursuant to 45 CFR §164.520, entitled “Notice of Privacy Practices.”  Participants will be asked to acknowledge receipt of the Notice of Privacy Practices at the time it is given to them.  The Notice of Privacy Practices will be provided to participants or the participants’ legal representative as follows:

  • (a) upon becoming a plan participant;
  • (b) upon request; and,
  • (c) on or after the effective date of a revision.

The Plan will document compliance with and maintain the Notice of Privacy Practices by retaining copies of each Notice issued by the Plan for a period of at least 6 years from the date when it last was in effect.

II.  Use of PHI and Disclosure to the Employer

            (a) The Plan will use PHI to the extent of and in accordance with the uses and disclosures permitted by the Health Insurance Portability and Accountability Act of 1996 (HIPAA).  Specifically, the Plan will use PHI for purposes related to payment for health care and health care operations as defined in the Privacy Notice distributed to plan participants. 

            The Plan will disclose PHI to the Barry County Road Commission (hereinafter “Employer”) only upon receipt of a certification from the Plan Sponsor that the Plan documents have been amended to incorporate the provisions in subsection (b) below.

            (b) With respect to PHI disclosed to the Employer by the Plan, the Employer has agreed to:

–           Not use or disclose PHI other than as permitted or required by the Plan document or as required by law;

–           Ensure that any agents, including a subcontractor, to whom the Employer provides PHI

            received from the Plan agrees to the same restrictions and conditions that apply to the Plan Sponsor with respect to such PHI;

–           Not use or disclose PHI for employment-related actions and decisions unless authorized by an individual;

–           Not use or disclose PHI in connection with any other benefit or employee benefit plan of the Plan Sponsor unless authorized by an individual;

–           Report to the Plan any PHI use or disclosures provided of which it becomes aware;

–           Make PHI available to an individual in accordance with HIPAA’s access requirements;

–           Make PHI available for amendment and incorporate any amendments to PHI in accordance with HIPAA;

–           Make available the information required to provide an accounting of disclosures;

–           Make internal practices, books and records relating to the use and disclosure of PHI received from the Plan available to the DHHS Secretary for the purposes of determining the Plan’s compliance with HIPAA; and,

–           If feasible, return or destroy all PHI received from the Plan that the Employer still maintains in any form, and retain no copies of such PHI when no longer needed for the purpose for which disclosure was made (or if return or destruction is not feasible, limit further uses and disclosures to those purposes that make the return or destruction infeasible).

            (c) Adequate separation will be maintained between the Plan and the Employer.  Only the individuals identified in the Privacy Notice distributed to plan participants in accordance with HIPAA will have access to PHI.  The persons described in the Privacy Notice may only use and disclose PHI for Plan administration functions that the Employer performs for the Plan.  If the persons described herein do not comply with the Plan document, the Employer shall provide a mechanism for resolving issues of noncompliance, including disciplinary sanctions.

III.  Minimum Necessary Standard

            For purposes of use and disclosure of PHI by the Plan, each employee of the Road Commission identified below shall have access only to the minimum PHI necessary to perform his/her job duties or responsibilities.  Each individual will be subject to disciplinary action up to and including termination for breach of confidentiality or for unauthorized access to, use of, and disclosure of PHI.

  • (a) The Secretary-Office Manager and Bookkeeper will have access to the PHI of all plan participants, but only the minimum necessary to complete assigned duties.
  • (b) No other Road Commission employee will have access to PHI.
  • (c) Any individual found to be accessing PHI for purposes other than performing assigned duties will be subject to disciplinary action up to and including discharge.

IV.  Complaints

            The Plan shall investigate and resolve complaints of violations of an individual’s privacy rights or complaints of violations of this Policy.  Any complaint regarding the handling of PHI is to be made in writing to the Privacy Officer designated in the Plan’s Notice of Privacy Practices.  If the Complaint is about the Privacy Officer, it should be directed to the Chair of the Barry County Road Commission.  Upon receiving a complaint, the Privacy Officer will:

  • (a) Investigate the complaint and document the investigation.
  • (b) Advise appropriate personnel of the complaint, the investigation and the proposed resolution.
  • (c) Provide the individual making the complaint with a summary of the resolution of the complaint.

V.  Participant’s Rights

            Plan participants have the following rights:

  • (a) Access: With certain exceptions, plan participants have a right to look at or receive a copy of their PHI maintained by the Plan. The Plan reserves the right to charge a reasonable cost-based fee for copying and postage. If the Plan denies a participant’s request for access, the Plan will tell the participant the basis for its decision and whether the participant has a right to further review.
  • (b) Disclosure Accounting: A plan participant has the right to an accounting of certain disclosures of his/her PHI, such as disclosures required by law. This accounting requirement applies to disclosures the Plan makes beginning on and after April 14, 2004. If a plan participant requests this accounting more than once in a 12-month period, the Plan may charge him/her a fee covering the cost of responding to these additional requests.
  • (c) Restriction Requests: A plan participant has the right to request that the Plan place restrictions on the way it uses or discloses his/her PHI for treatment, payment or health care operations. The Plan is not required to agree to these additional restrictions; but if it does, it will abide by them (except as needed for emergency treatment or as required by law) unless the Plan notifies the participant that it is terminating the agreement.
  • (d) Amendment: A plan participant has the right to request that the Plan amend his/her PHI maintained by the Plan. If the Plan denies the participant’s request, the Plan will provide the participant a written explanation. If the participant disagrees, he/she may have a statement of his/her disagreement placed in the Plan’s records. If the Plan accepts the participant’s request to amend the information, the Plan will make reasonable efforts to inform others, including individuals the participant names, of the amendment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Pashby seconded by Commissioner Dykstra authorizing the Road Commission to pay the AFLAC administration fees for employees participating in the Flex Account for the Plan year of March 1, 2004 through February 28, 2005.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Pashby seconded by Commissioner Dykstra to authorize the association and non association employees to draw on sick leave hours once a year on their anniversary date.  A balance of 400 hours is to be maintained.  This will be allowed through the end of the current association contract December 31, 2006.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Meeting adjourned at 12:45 P.M.

_________________________________                   __________________________________

Chairman                                                                      Secretary


March 9, 2004

 The regular meeting of the Barry County Road Commission was called to order at 9:00 A.M. by Chairman Willcutt.

Members present:  Willcutt, Pashby, Dykstra, and Managing Director Brad Lamberg.

The agenda for March 9, 2004 was approved.

The minutes of February 10, 2004 was approved as read by the Secretary with the following amendment:   Annual Mileage Certification sent to the Michigan Department of Transportation on March 1, 2004 changed to April 1, 2004.

Motion by Commissioner Pashby seconded by Commissioner Dykstra to approve the payroll for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

CHECK              NAME                                                                            AMOUNT

                            Barry County Road Commission                                       $79,398.62

                            Barry County Road Commission                                       $89,358.80

Motion by Commissioner Dykstra seconded by Commissioner Pashby to approve the bills for payment.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

   Check               Name                                                                         Amount                  

    15184                 ALRO STEEL CORPORATION                                           $477.24

    15185                 NAPA AUTO PARTS                                                       $450.80

    15186                 PROFESSIONAL BENEFITS SERVICES                                $4,037.00

    15187                 ACEC OF MICHIGAN                                                      $140.00

    15188                 ADRIAN OLREE                                                             $20.00

    15189                 ALLTEL                                                                         $171.14

    15190                 ALLIED TRUCK EQUIP                                                    $143.91

    15191                 AM-DYN-IC FLUID POWER                                              $140.15

    15192                 APPLIED INDUSTRIAL TECHNOLOGIES                            $285.02

    15193                 ARISTOCHEM, INC                                                         $963.37

    15194                 BARRY COUNTY LUMBER                                               $598.55

    15195                 BEAVER RESEARCH COMPANY                                       $371.50

    15196                 BEN’S TECH SUPPLY                                                       $24.69

    15197                 BESCO WATER TREATMENT INC                                    $54.11

    15198                 CHRIS KRONENWETTER                                                 $20.00

    15199                 COUNTY ROAD ASSOCIATION                                        $330.00

    15200                 DUTHLER FORD                                                             $63.04

    15201                 DUTHLER TRUCK CENTER                                              $5,111.18

    15202                 FERRELLGAS                                                                 $16.98

    15203                 FIDELITY INVESTMENTS                                                $5,688.56

    15204                 FITZPATRICK’S                                                              $175.00

    15205                 FREEPORT NEWS/GEIGER PRINTERS                                $166.00

    15206                 CHRIS BEBEAU BCRC                                                     $544.52

    15207                 GUN LAKE LAWN & GARDEN                                         $380.00

    15208                 HASTINGS ACE HARDWARE                                          $37.96

    15209                 HASTINGS MAXI MUFFLERS                                          $65.75

    15210                 HUBBARD SUPPLY COMPANY                                        $35.64

    15211                 JAS NETWORKS INC                                                      $61.73

    15212                 JOHN HAGER                                                                 $20.00

    15213                 KENT OIL COMPANY, INC.                                              $9,704.95

    15214                 KETCHUM MACHINE CO                                                $160.00

    15215                 LTAP/MTU                                                                    $800.00

    15216                 M&K QUALITY TRUCK CENTER                                      $332.95

    15217                 MICHIGAN CAT                                                             $609.09

    15218                 STATE OF MICHIGAN                                                     $24.00

    15219                 MODEL COVERALL SERVICE                                           $32.50

    15220                 NAPA AUTO PARTS                                                       $716.14

    15221                 NEAL’S TRUCK PARTS                                                    $4,306.60

   Check               Name                                                                         Amount                  

    15222                 NEXTEL COMMUNICATIONS                                          $397.05

    15223                 NORTH AMERICAN SALT CO                                          $34,108.00

    15224                 PROFESSIONAL BENEFITS SERVICES                                $455.00

    15225                 PURITY CYLINDER GASES INC                                         $215.72

    15226                 QUALITY STAFFING SOLUTION                                      $1,035.18

    15227                 QUILL CORPORATION                                                    $301.06

    15228                 RADIO COMMUNICATIONS INC.                                     $35.00

    15229                 RIM & WHEEL SERVICE CO                                             $64.33

    15230                 ROAD EQUIPMENT PARTS                                              $411.31

    15231                 RON LOWELL                                                                $20.00

    15232                 ROTTMAN SALES INC                                                    $69.33

    15233                 S A E INDUSTRIES, INC                                                   $978.42

    15234                 SCOTT BUSTANCE                                                         $74.18

    15235                 THE TAYLOR SUPPLY CO                                                $95.00

    15236                 TOM PRICE                                                                    $20.00

    15237                 TRUCK & TRAILER SPECIALTIES                                     $3,359.71

    15238                 WELLER TRUCK PARTS, INC.                                          $853.08

    15239                 WOODLAND INTERNATIONAL TRUCKS                          $201.26

    15240                 PROFESSIONAL BENEFITS SERVICES                                $1,291.00

    15241                 ELAN FINANCIAL SERVICES                                           $296.00

    15242                 HUBBARD SUPPLY COMPANY                                        $313.71

    15243                 NAPA AUTO PARTS                                                       $472.98

    15244                 STATE OF MICHIGAN                                                     $100.00

    15245                 BLUE CROSS BLUE SHIELD                                              $426.73

    15246                 REGIONS INTERSTATE BILL                                            $78.52

    15247                 ALEXANDER WALDEN                                                   $224.54

    15248                 ALFRED MARTZ                                                            $149.28

    15249                 APPLIED INDUSTRIAL TECHNOLOGIES                            $339.26

    15250                 ARCH WIRELESS                                                            $46.42

    15251                 ARISTOCHEM, INC                                                         $556.88

    15252                 ARNIE’S AUTO GLASS CENTER                                        $163.54

    15253                 AVAYA                                                                         $67.03

    15254                 BESCO WATER TREATMENT INC                                    $25.00

    15255                 BETTY MOORE                                                              $123.36

    15256                 BILL SEIF CHEVROLET-BUICK INC                                    $11.18

    15257                 BRAD LAMBERG                                                            $391.13

    15258                 BRIAN HEATH                                                               $57.66

    15259                 CALLENDER & DORNBOS                                               $667.50

    15260                 CHARLES BENEDICT                                                      $224.54

    15261                 CHOICE ONE COMMUNICATIONS                                    $238.98

    15262                 CITY OF HASTINGS                                                        $321.12

    15263                 COGITATE INC                                                               $25.00

    15264                 CONTROL COMMUNICATIONS                                       $9,364.00

    15265                 CONSUMERS ENERGY                                                     $9,167.58

    15266                 COUNTY RD ASSOCIATION SELF INS FUND                      $16,457.00

    15267                 DALE MILLER                                                                $224.54

    15268                 DIC CRAVEN                                                                  $298.54

    15269                 DONNA KOSBAR                                                           $51.35

    15270                 DUANE HAMILTON                                                       $1,240.00

    15271                 ELECTRIC MOTOR SERVICE                                             $185.00

    15272                 FIDELITY INVESTMENTS                                                $6,982.66

    15273                 FITZPATRICK’S                                                              $175.00

    15274                 CHRIS BEBEAU BCRC                                                     $94.85

    15275                 GAYLORD PENNINGTON                                                 $224.54

    15276                 GERALD CISLER                                                             $298.54

    15277                 GLENN MILLER                                                              $224.54

    15278                 GUARDIAN ALARM COMPANY                                      $25.94

    15279                 HASTINGS AUTOMATIC HEATING                                  $353.83

    15280                 HASTINGS BANNER                                                       $38.02

    15281                 HASTINGS REMINDER                                                    $88.13

    15282                 HITCHES BY GEORGE                                                      $840.95

    15283                 HOWARD HOSTETLER                                                   $298.54

    15284                 HUBBARD SUPPLY COMPANY                                        $244.96

    15285                 HUGH MCPHERSON                                                        $149.28

    15286                 IKON OFFICE SOLUTIONS                                               $368.18

    15287                 INDEPENDENT FUELING NETWORK                                 $23.83

    15288                 JACK KINEMAN                                                            $298.54

    15289                 JAMAR TECHNOLOGIES, INC.                                          $494.75

    15290                 JERRYS TIRE SERVICE                                                     $1,566.49

    15291                 KENNETH HURLESS                                                       $298.54

    15292                 KENNETH PRANSHKA                                                    $224.54

    15293                 KENDALL PRANSHKA                                                    $149.28

   Check               Name                                                                         Amount                  

    15294                 KETCHUM MACHINE CO                                                $220.00

    15295                 LARRY MAUPIN                                                            $82.39

    15296                 M&K QUALITY TRUCK CENTER                                      $120.42

    15297                 MAGUIRE MAILING SYSTEMS                                         $96.32

    15298                 MICHIGAN CAT                                                             $17.81

    15299                 MICHIGAN COMPANY INC                                              $163.31

    15300                 MICHAEL R KLUCK & ASSOCIATES                                 $79.44

    15301                 MODEL COVERALL SERVICE                                           $32.50

    15302                 NAPA AUTO PARTS                                                       $17.18

    15303                 NBT SCREEN PRINTING                                                   $267.00

    15304                 NEAL’S TRUCK PARTS                                                    $278.50

    15305                 NORMAN JACK LENZ                                                     $388.54

    15306                 PATRICIA WOLF                                                            $328.44

    15307                 PAUL PRANSHKA                                                          $298.54

    15308                 PENNOCK HOSPITAL                                                      $82.00

    15309                 PURITY CYLINDER GASES INC                                         $223.64

    15310                 QUALITY STAFFING SOLUTION                                      $3,130.30

    15311                 QUILL CORPORATION                                                    $109.92

    15312                 RADIO COMMUNICATIONS INC.                                     $1,536.00

    15313                 RICHARD RAYMOND                                                     $298.54

    15314                 ROAD EQUIPMENT PARTS                                              $1,143.09

    15315                 ROBERT BAINES                                                            $298.54

    15316                 ROBERT NAGEL                                                             $604.71

    15317                 ROBERT RICHARDSON                                                   $164.94

    15318                 ROBERT RUSSELL                                                          $298.54

    15319                 ROOT SPRING SCRAPER CO                                             $339.82

    15320                 S A E INDUSTRIES, INC                                                   $59.98

    15321                 STANDARD INSURANCE CO.                                          $859.03

    15322                 STATE SPRING SERVICE                                                  $973.29

    15323                 TIREMAXX                                                                   $2,004.00

    15324                 TRUCK & TRAILER SPECIALTIES                                     $721.20

    15325                 VAC SHACK                                                                  $25.90

    15326                 VESCO OIL CORPORATION                                              $2,092.42

    15327                 WASTE MANAGEMENT OF MI                                        $121.79

    15328                 WYKSTRA OIL COMPANY                                              $23.39

                            Grand Total:                                                                                                    $154,538.43

Mike Boles and representatives from SBC talked with the Board on a utility permit that had been approved for Dunn Road, Johnstown Township.  The Board stood behind its approval of the permit and that the two parties should try to work out an agreement for paying for damages on the Boles property.

Motion by Commissioner Dykstra seconded by Commissioner Pashby to accept resolutions from Carlton and Barry Townships.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Carlton Township Resolution:

At our regular Board Meeting February 9, 2004, the Board voted to do the following roads:

1.         Mary Lou Drive                                    Slag Seal                                  $  2,210.00

2.         Fighter Road (Sisson to Village)            Crack & Slag Seal                    $  7,650.00

3.         North Broadway                                  Slag Seal                                  $36,400.00

4.         Freeport Road                                      Slag Seal                                  $  8,420.00

               (Broadway to Village)

5.         Carlton Center Road                            Slag Seal                                  $  2,900.00

               (Broadway to M-43)

6.         Brown Road                                         Slag Seal                                  $  9,780.00

   (Tischer to Cunningham)

7.         Brown Road                                         Slag Seal                                  $32,725.00

               (Tischer to North Broadway)

Paint     Barnum and Sisson Roads – Centerline                                     $     600.00

Dust Control     2 – Applications – 26%                                                            $26,392.00

Gravel  (After Road Tour)                                                        Approx.           $25,000.00


Barry Township Resolution

At the regular meeting of Barry Township Board held March 2, 2004, the following Resolution was adopted.  There came before the board the following matter:

Now therefore be it resolved that the Township of Barry hereby agrees to the following road work to be done in the 2004/2005 fiscal year:

                                    Gravel at Large                                                             $20,000 est.

                                    Snow Removal                                                             $  1,000

Hickory Road               M-43 to Kellogg School                       Slag Seal                      $21,420

East Shore Drive          Sprague to North of Dead End Slag Seal                      $  4,200

Letch’s Lane                N.E. side of Big Gilkey             Crack & Slag Seal        $  4,500

Kellogg School Hickory Road to Floria Road                Slag Seal                      $  9,775

Kellogg School Baseline to ½ mile North of Hickory     Slag Seal                      $16,000

Delton Road                 M-43 West to Township Line               Slag Seal                      $12,400

38% Continuous Spread.  (as presented on the updated list that is attached)

The list defines one pass and township pass roads.

One application in May and the second in August                                                          $38,400 est.

                                                Total 2004/2005                                                          $127,695

The 2004/2005 salt requisition through the State was discussed.  The Board felt that the quality of winter maintenance has been satisfactory and the amount of salt requisitioned should be based on providing the same quality of service.

Motion by Commissioner Dykstra seconded by Commissioner Pashby to allow Rutland Township to pay the $47,500 due this year for the Irving Road project in 2005.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Mike Norton discussed a Personal Protection Equipment policy with the Board.  He is to bring a revised draft back to the Board.

Motion by Commissioner Pashby seconded by Commissioner Willcutt Whereas the Plat of Pine Haven Estates No. 4 in Section 6 of Rutland Township, T3N, R9W, has been approved and 0.47 miles of Pineridge Drive, Pinebluff Drive and Big Pine Drive in this subdivision have been constructed to our specification.  Now therefore be it resolved that the above roads be accepted into the Barry County Road system and the Board to assume maintenance of said roads and add these roads to our annual Mileage Certification sent to the Michigan Department of Transportation on April 1, 2004.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Dykstra seconded by Commissioner Pashby to accept an extension of the Clark Highway Services 2003 paint bid for 2004.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Pashby seconded by Commissioner Dykstra to change the April 20, 2004 regular meeting date to April 16, 2004.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Pashby seconded by Commissioner Dykstra to set the 2004 Material/Construction bids for April 16, 2004 10:00 A.M.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Scott Bond, Robert Slocum, and Robert Richardson discussed equipment needs with the Board.  The decision on equipment needs was tabled for a later meeting.

Motion by Commissioner Willcutt seconded by Commissioner Dykstra to authorize employees to contribute to their 401K plan according to IRA regulations.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Motion by Commissioner Dykstra seconded by Commissioner Willcutt setting an Exempt Employees probation period at 6 months.

     ROLL CALL:  Yeas, Willcutt, Dykstra, & Pashby

                               Nays, None

                               Motion Carried

Meeting adjourned at 1:25 P.M.

_________________________________                   __________________________________

Chairman                                                                          Secretary