The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.
Members present: Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.
The agenda for September 17, 2019 was approved.
The minutes of August 20, 2019 were approved as printed.
______________________________________________________________________________
Motion was made and seconded to approve payroll for payment.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
CHECK NAME AMOUNT
8/22/19 Barry County Road Commission $114,307.46
9/5/19 Barry County Road Commission $106,800.29
______________________________________________________________________________
Motion was made and seconded to approve the bills for payment.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
8/22/19
| Check Number | Vendor Name | Check Amount |
| 40201 | Adams Remco Inc | $727.65 |
| 40202 | Barbara Sue Hanneman | $300.00 |
| 40203 | Blue Care Network | $18,652.86 |
| 40204 | Brad Lamberg | $283.98 |
| 40207 | Capital One Bank | $21,173.64 |
| 40208 | Carleton Equipment Co | $103.52 |
| 40209 | Consumers Energy | $1,654.20 |
| 40210 | County Rd Association Self Ins | $20,657.97 |
| 40211 | Culligan Water Conditioning | $65.65 |
| 40212 | D & B Heat Transfer Products | $1,195.00 |
| 40213 | D & K Truck Company | $779.11 |
| 40214 | Gale Briggs Inc. | $879.00 |
| 40215 | H.J. Deaton & Son, Inc. | $12,672.00 |
| 40216 | Halliday Sand & Gravel | $157,500.00 |
| 40217 | Hastings Ace Hardware | $149.82 |
| 40218 | Heritage Resources, Inc. | $1,063.85 |
| 40219 | Huizinga Rebuilding And Truck | $477.25 |
| 40220 | John Deere Financial | $98.72 |
| 40221 | Ken Ost | $78.00 |
| 40222 | Lakeland Asphalt Corp | $740.52 |
| 40223 | Michael R Kluck & Associates | $186.90 |
| 40224 | Michigan Cat | $117,550.00 |
| 40225 | Mike Keeler | $64.00 |
| 40226 | MOSS | $650.00 |
| 40227 | Randy Roush | $153.70 |
| Check Number | Vendor Name | Check Amount |
| 40228 | S & M Liquid Tirefill Inc | $39,931.65 |
| 40229 | Spectrum Health – Pennock | $64.00 |
| 40230 | Spotless Auto Lube & Wash | $69.95 |
| 40231 | Unum | $436.80 |
| 40232 | Varipro Benefit Administrators | $1,734.00 |
| 40233 | Verizon Networkfleet, Inc. | $2,027.65 |
| 40234 | Woodland Auto Body | $2,538.92 |
| 40235 | Wyoming Asphalt Paving Co | $1,575.67 |
| Sub-Total | $406,235.98 | |
| 8/29/2019 | ||
| Check Number | Vendor Name | Check Amount |
| 40236 | Frontline Maintenance & Serv. | $50,475.60 |
| Sub-Total | $50,475.60 | |
| 9/5/2019 | ||
| Check Number | Vendor Name | Check Amount |
| 40237 | Adam Nieland | $30.00 |
| 40238 | Barbara Sue Hanneman | $300.00 |
| 40239 | Bert Keeler | $380.00 |
| 40240 | Brad Lamberg | $80.00 |
| 40241 | Brandy Casey | $80.00 |
| 40242 | Brian Doninni | $30.00 |
| 40243 | C Stoddard & Sons Inc. | $225.00 |
| 40247 | Capital One Bank | $19,840.78 |
| 40248 | Carleton Equipment Co | $103.52 |
| 40249 | Charles Benedict | $552.54 |
| 40250 | Chris BeBeau | $80.00 |
| 40251 | City Of Hastings | $458.26 |
| 40252 | Clark Equipment Company | $80,489.69 |
| 40253 | Consumers Energy | $312.02 |
| 40254 | Culligan Water Conditioning | $50.50 |
| 40255 | Dic Craven | $59.53 |
| 40256 | Douglas Peck | $80.00 |
| 40257 | Eng, Inc. | $1,192.50 |
| 40258 | F.D. Lake Company | $653.96 |
| 40259 | Forklift of Michigan, Inc. | $20.51 |
| 40260 | Frontline Maintenance & Serv. | $24,826.08 |
| 40261 | Gary Vandecar | $604.71 |
| 40262 | Gerald Cisler | $552.54 |
| 40263 | H.J. Deaton & Son, Inc. | $7,296.00 |
| 40264 | Hall’s Septic | $300.00 |
| 40265 | Hastings Ace Hardware | $28.63 |
| 40266 | Heritage Resources, Inc. | $3,381.20 |
| 40267 | Jack Kineman | $276.28 |
| 40268 | Jake Welch | $80.00 |
| 40269 | JX Enterprises, Inc. | $92.90 |
| 40270 | Ken Ost | $66.00 |
| 40271 | Kendall Pranshka | $276.28 |
| 40272 | Kimball Midwest | $422.19 |
| 40273 | Lakeland Asphalt Corp | $849.92 |
| Check Number | Vendor Name | Check Amount |
| 40274 | Larry Maupin | $552.54 |
| 40275 | Lawrence Barry | $270.00 |
| 40276 | Lincoln National Life Ins | $211.15 |
| 40277 | LJ Fluid Power Inc | $391.56 |
| 40278 | MacAllister Rentals | $3,064.00 |
| 40279 | Mark Weeks | $340.00 |
| 40280 | Michigan Chloride Sales LLC | $38,036.00 |
| 40281 | Michigan Pavement Markings LLC | $2,723.50 |
| 40282 | Nordik Blades | $51,393.87 |
| 40283 | Patricia Wolf | $276.28 |
| 40284 | River City Reproductions | $1,682.80 |
| 40285 | Robert Baines | $59.53 |
| 40286 | Robert Nagel | $552.54 |
| 40287 | Robert Richardson | $80.00 |
| 40288 | Robert Slocum | $552.54 |
| 40289 | S & M Liquid Tirefill Inc | $1,634.10 |
| 40290 | Scott Bond | $152.89 |
| 40291 | Scott Schantz Jr. | $30.00 |
| 40292 | Smith Welding & Repair LLC | $2,552.00 |
| 40293 | Spectrum Health – Pennock | $156.00 |
| 40294 | Spotless Auto Lube & Wash | $309.80 |
| 40295 | State Wire & Terminal | $647.90 |
| 40296 | Tom Chaffee | $119.04 |
| 40297 | Van Manen Oil Company Inc. | $16,765.68 |
| 40298 | Wayne Roush | $276.28 |
| 40299 | Wyoming Asphalt Paving Co | $438.35 |
| Sub-Total | $267,339.89 | |
| Total | $724,051.47 |
_____________________________________________________________________________
A group of citizens came into the Board Meeting to discuss two fatal accidents that happen this year at the intersection of Woodschool Road and Eckert Road. Jake Welch, Director of Operations, spoke about that intersection. Under the Michigan Manual on Uniform Traffic Control Devices (MMUTCD) the intersection does not meet the warrants for a traffic signal. Also MMUTCD has put guidance for a 4-way stop and the intersection does not meet this criteria either.
Commissioners John Smelker asked where the rumble strip are placed on the road if used. He also asked if the 3 Pine Trees could be cut/removed for better visibility.
David Yoder asked when the last traffic counts were done.
Yvonne Yoder asked if “Cross Traffic Does Not Stop” signs could be put up on Eckert Road.
Chuck Lindsey read a letter to the Board that he had written in regards to his sister, Laurie Russell. Ms. Russell died on July 5, 2019 due to one of the accidents.
Chris Harrington thought rumble strips and new signs were the best solution.
Lani Forbes thanked BCRC and Brad Lamberg for responding immediately to her phone calls. She would like the Road Commission to look into new pilot programs that would help this intersection. Mumble strips and LED lights on the stop signs were also suggested.
Chris Carlson asked about the timing on getting the signs up and the rumble strips down.
The Board thanked all those that attended the meeting and the concerns they shared.
Jake Welch explained that double Stop and Stop Ahead signs would be put up by Monday, September 23, 2019, because of waiting on Miss Digg. The Barry County Road Commission is considering rumble strips, 4-way stop, overhead flasher or LED Stop Signs in addition to the extra signage. The 3 Pine Trees on Eckert Road are out of the Right of Way but BCRC will speak to the homeowner and see what can be done. We will be putting “Cross Traffic Does Not Stop” signs on Woodschool Road.
A 10 minute recess was taken
______________________________________________________________________________
Motion was made and seconded to support HB 4476 that increased the amount from $100,000 to $500,000 of Federal Aid that can be used by Local Road Agencies instead of bidding and using a contractor.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made and seconded to accept Carlton Township Resolution.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
Cemetery Road off Charlton Park Road – grade, sand, gravel and restoration of the road at 14 feet wide and a couple of culverts. Estimate at $13,374.00.
______________________________________________________________________________
Motion was made and seconded to accept Castleton Township Resolution for Road Work.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
Earl Wilson made a motion to go with a multi-year plan with the Barry County Road Commission in the amount of $50,000.00 support by Joy Mulder. Roll call vote: Joy Mulder – yes, Earl Wilson – yes, Marcia Scramlin – yes, Cheryl Hartwell – yes, Mike Trahan – no. Motion Carried.
Motion was made and seconded to adopt the 2019 Budget Amendment #2.
ROLL CALL: Yeas, Solmes, Fiala, & Dykstra
Nays, None
Motion Carried
| Amended | |||||
| Revenues | BUDGET | Amendment | Budget | ||
| M.V.H.F. | 7,407,416 | 338,709 | 7,746,125 | ||
| Other State Funds | 459,497 | 459,497 | |||
| Federal Funds | 1,190,056 | -11,045 | 1,179,011 | ||
| Critical Bridge | 0 | 0 | |||
| County Appropriations | 11,334 | 11,334 | |||
| Township Contributions | 980,309 | 616,314 | 1,596,623 | ||
| Other Governmental Contributions | 47,966 | -179 | 47,787 | ||
| Other Contributions | 2,653 | 981 | 3,634 | ||
| Salvage Sales | 5,000 | 5,000 | |||
| Miscellaneous Sales | 2,000 | -750 | 1,250 | ||
| Interest Earned | 6,000 | 2,150 | 8,150 | ||
| Property Rentals | 9,300 | 10,150 | 19,450 | ||
| Equipment Rentals | 2,670,000 | 204,000 | 2,874,000 | ||
| Handling Charges | 300 | 300 | |||
| Purchase Discounts | 1,500 | -500 | 1,000 | ||
| Gain/Loss Disp. Of Equipment | 465,000 | -76,720 | 388,280 | ||
| Depreciation & Depletion | 1,050,000 | 100,000 | 1,150,000 | ||
| Equipment Retirements | 0 | 0 | |||
| Installment Leases | 0 | 0 | |||
| Trade-In Allowances | 0 | 0 | |||
| Permit Fees | 40,000 | 40,000 | |||
| Bond Proceeds | 0 | 0 | |||
| Refunds | 100,000 | 47,985 | 147,985 | ||
| Total Revenues | 14,448,331 | 1,231,095 | 15,679,426 | ||
| Expenditures | |||||
| Primary Construction | 0 | 30,000 | 30,000 | ||
| Local Construction | 0 | 0 | |||
| Primary Preservation | 325,000 | -321,500 | 3,500 | ||
| Local Preservation | 567,160 | 567,160 | |||
| Primary Routine Maintenance | 1,889,464 | 164,782 | 2,054,246 | ||
| Local Routine Maintenance | 4,770,612 | 107,713 | 4,878,325 | ||
| Equipment Expense Direct | 1,777,710 | 145,000 | 1,922,710 | ||
| Equipment Expense Indirect | 537,511 | 537,511 | |||
| Equipment Expense Operating | 300,000 | 100,000 | 400,000 | ||
| Distributive Expense | 1,671,137 | 214,232 | 1,885,369 | ||
| Administrative Expense | 520,000 | 520,000 | |||
| Capital Expense | 1,443,914 | 228,527 | 1,672,441 | ||
| Note Payments | 477,000 | 477,000 | |||
| Other Units of Government | 0 | 1,630 | 1,630 | ||
| Total Expenditures | 14,279,508 | 670,384 | 14,949,892 | ||
| Budgeted Net Revenues (Exp) | 168,823 | 560,711 | 729,534 | ||
| Projected Fund Balance Prior Year | 1,796,318 | 1,796,318 | |||
| Projected Fund Balance | 1,965,141 | 2,525,852 |
______________________________________________________________________________
Meeting adjourned at 8:23 A.M.
_________________________________ __________________________________
Secretary Chairman
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