April 16, 2019

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.

 

The agenda for April 16, 2019 was approved.

 

The minutes of April 2, 2019 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

4/4/19                  Barry County Road Commission                                    $106,763.32

 

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

4/4/19

Check Number Vendor Name Check Amount
39657 Barbara Sue Hanneman $100.00
39658 Ben Byle $115.26
39659 Bert Keeler $380.00
39660 Brad Lamberg $80.00
39661 Brandy Casey $80.00
39662 Brian Doninni $30.00
39663 C E & A Professional Services $200.00
39664 C Stoddard & Sons  Inc. $100.00
39667 Capital One Bank $30,811.60
39668 Charles Benedict $552.54
39669 Chris BeBeau $80.00
39670 City Of Hastings $787.46
39671 Compass Minerals America $13,166.69
39672 Consumers Energy $446.16
39673 Court-Side Screen Printing $12.00
39674 Culligan Water Conditioning $55.55
39675 D & K Truck Company $195.33
39676 Dic Craven $59.53
39677 Douglas Peck $80.00
39678 Frontline Maintenance & Serv. $4,910.73
39679 Gary Vandecar $604.71
39680 Gerald Cisler $552.54
39681 Hall’s Septic $75.00
39682 Hastings Ace Hardware $101.75
39683 Hubbard Supply Company $20.75
39684 Jack Kineman $276.28
     
     
Check Number Vendor Name Check Amount
39685 Jake Welch $80.00
39686 Justin Frazer $105.99
39687 JX Enterprises, Inc. $446.99
39688 Kendall Pranshka $276.28
39689 Larry Maupin $552.54
39690 Lawrence Barry $270.00
39691 LJ Fluid Power Inc $210.00
39692 Mark Weeks $340.00
39693 Mike Hull $100.00
39694 Patricia Wolf $276.28
39695 Petersen Oil Inc $22,431.00
39696 Pressure Connections Corp $89.07
39697 Purity Cylinder Gases Inc $539.55
39698 Robert Baines $59.53
39699 Robert Nagel $552.54
39700 Robert Richardson $80.00
39701 Robert Slocum $552.54
39702 Scott Bond $80.00
39703 Scott Schantz Jr. $30.00
39704 Spectrum Health – Pennock $466.64
39705 Spotless Auto Lube & Wash $145.40
39706 State Wire & Terminal $353.45
39707 Superior Asphalt Inc $280.00
39708 Tom Chaffee $119.04
39709 Unum $423.15
39710 Verns Repair & Sport $47.00
39711 Wayne Roush $276.28
39712 Welton’s Heating & Cooling $286.36
$83,343.51

 

_____________________________________________________________________________

 

Dave DeHaan from Walker, Fluke, and Sheldon, PLC presented to the Board the 2018 Financial Statements.  Dave DeHaan reported that the Barry County Road Commission received an unmodified opinion or a “clean” opinion for the audit ending December 31, 2018.  This is considered the best or highest level the Road Commission could receive.

 

Motion was made and seconded to accept the 2018 Financial Statements.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded authorizing Chairman Solmes to sign the 2018 Act 51 report.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

Bids for the Concrete floor for the Cold Storage Building were opened at 10:30 A.M. on April 9, 2019.

 

Quantity Pay Item Unit Price Amount
Gale Briggs 250 cyd Furnish Only $121.00 $30,250
Gale Briggs 13,500 Sft Furnish,Place, Finish N/A N/A
Optional Additional item – Mid Range water reducer $6.00 $1,500
              Total $31,750
Epic Excavating Inc. 250 cyd Furnish Only $196.60 $49,150
13,500 Sft Furnish,Place, Finish $5.93 $80,150
                 
Mugen Const 250 cyd Furnish Only N/A N/A
13,500 Sft Furnish,Place, Finish $4.24 $57,240
                 
 
HSV 250 cyd Furnish Only $102.00 $25,500
Accurate 13,500 Sft Pour & Finish Only $1.35 $19,825
                 

 

Motion was made and seconded to award the Concrete Floor for the Cold Storage Building to HSV& Accurate.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Material Bids were opened at 10:30 A.M. on April 10, 2019

 

Bituminous Mixtures:

 

Bid Items Units Wyoming Asphalt Paving Lakeland Asphalt Corp. Michigan Paving & Materials Superior Asphalt, Inc.
36A Picked up at the plant ton $54.00 $49.50 $54.50 $60.00
Trucking to NW quadrant ton $8.00 $11.25 $9.75 NO BID
Trucking to NE quadrant ton $8.00 $11.25 $11.75 NO BID
Trucking to SW quadrant ton $9.00 $11.25 $8.00 NO BID
Trucking to SE quadrant ton $9.00 $11.25 $9.75 NO BID

 

Motion was made and seconded to award the Bituminous Mixtures bid to all bidders and purchase in the best interest of the Barry County Road Commission.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

Crack Sealing Blocks:

 

Bid Items Units GemSeal Ersco Construction Supply Bit Mat Products
Crafco Fiber #34250 PF III lb      
KT – 3405 Delivered lb     $0.620
KT – 3405 Picked Up lb     $0.600
3405 WR Meadows  Full Truck lb   $0.450  
3405 WR Meadows  Partial Truck lb   $0.480  
3405 Virgin Oil Jacket Right Point lb $0.515    
RP Polyfiber Firm lb $0.580    

 

Motion was made and seconded to award the Crack Sealing Block bid to all bidders and purchase in the best interest of the Barry County Road Commission.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Dust Control:

 

Michigan S & M Great Lakes Chloride
  Chloride Liquid
Sales, LLC Tire Fill, Inc.
Mineral Well Brine Mineral Well Brine
Min % dust palliative 26.0%(W/V) 14.80% See Specs for Properties
Calcium Chloride 19.0% (W/V) 2.90%
Magnesium Chloride 3.0% (W/V) 2.90%
Other: 0.9% (W/V) 0.19%
Sodium Chloride Max 5.5% (W/V) 9.61%
Specific gravity 1.256 1.23
Notes 9,500 gal min load  
  Net 30    
 
Assyria No Bid $0.110
Baltimore $0.200 $0.130
Barry No Bid $0.125
Carlton No Bid $0.140 (38%) $0.534 – (42%) $0.573
Castleton $0.200 $0.145 (38%) $0.534 – (42%) $0.573
Hope $0.200 $0.145
Irving $0.200 $0.145
Johnstown No Bid $0.145 (38%) $0.534 – (42%) $0.573
Maple Grove $0.200 $0.145
Orangeville $0.200 $0.145
Prairieville No Bid $0.135
Thornapple $0.200 $0.145 (38%) $0.534 – (42%) $0.573
Woodland $0.200 $0.145 (38%) $0.534 – (42%) $0.573
Yankee Springs No Bid $0.135

 

 

Motion was made and seconded to award the Dust Control bid to all bidders and purchase in the best interest of the Township.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Culverts:

 

Bid Items Units Contech ES Jensen Bridge Cadillac Culvert St. Regis Culvert Advanced Drainage Northern Concrete Core and Main
12″ 16ga CMP – 2oz Zinc-Galv ft $8.50 $6.30 $6.35 $6.22 NO BID NO BID NO BID
12″x12″ Band 2oz Zinc-Galv ea $16.25 $9.45 $10.50 $10.30 NO BID NO BID NO BID
15″ 16ga CMP – Aluminized ea $11.50 $9.18 $8.80 $8.60 NO BID NO BID NO BID
15″X12″ Band – Aluminized ea $23.00 $13.68 $14.50 $14.25 NO BID NO BID NO BID
18″ 16ga CMP – Aluminized ea $14.25 $10.48 $10.54 $10.80 NO BID NO BID NO BID
18″X24″ Band – Aluminized ea $28.50 $20.96 $20.39 $24.30 NO BID NO BID NO BID
24″ 14ga CMP – Aluminized ea $22.80 $18.25 $18.05 $13.68 NO BID NO BID NO BID
24″X24″ Band – Aluminized ea $45.60 $36.50 $36.00 $30.78 NO BID NO BID NO BID
12″ SLCPP ea NO BID NO BID NO BID $4.80 $4.29 NO BID $4.29
12″ SLCPP – Split Coupler ea NO BID NO BID NO BID $13.24 $5.49 NO BID $5.49
15″ SLCPP ea NO BID NO BID NO BID $6.15 $5.64 NO BID $5.64
15″ SLCPP – Split Coupler ea NO BID NO BID NO BID $20.00 $8.44 NO BID $8.44
18″ SLCPP ea NO BID NO BID NO BID $9.10 $8.39 NO BID $8.39
18″ SLCPP – Split Coupler ea NO BID NO BID NO BID $28.10 $11.12 NO BID $11.12
24″ SLCPP ea NO BID NO BID NO BID $14.80 $13.49 NO BID $13.49
24″ SLCPP – Split Coupler ea NO BID NO BID NO BID $49.53 $17.36 NO BID $17.36
Concrete Class III              
12″   ft           $9.96 $9.96
15″   ft           $13.25 $13.25
18″   ft           $16.50 $16.50
24″   ft           $24.50 $24.50
SLCPP 12″ X 30′ ea NO BID NO BID NO BID NO BID $4.29 NO BID NO BID
   
Northern Concrete – 10% deduction if picked up.
Cadillac Culvert – 1% 10, Net 30, Less than full truck freight will be added.  Prices firm for 90 days.
St. Regis – Prices firm for 90 days.
Advance Drain – Loads less than $5,000 freight will be added
Contech – Prices good for 120 days, subject to changes in raw mat cost.

 

 

 

 

Motion was made and seconded to award the Culvert bid for SLCPP 12” x 30’ to Advanced Drain.  Galvanized and Aluminized to St. Regis Culvert and the plastic and concrete to purchase in the best interest of the Road Commission.  Quotes will still be taken for larger sizes.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Scraper Blades:

 

Bid Items Units Winter Eq. Willoughby, OH Wear Parts Equip. Nordik     Blades Nordik     Blades Truck & Trailer Dutton, MI Truck & Trailer Dutton, MI St Regis Culvert Inc.
3/4″x8″x72″                   SCRAPER BLADES   Delv. Only Delv. Only Delivered Picked Up Delv. Only Picked Up Picked Up
  Dbl bvl Alt           & Delivered
QTY: 250-500                
3 Months ea $99.74 $149.33 $88.39 $74.28 $117.13 $112.09 $96.60
6 Months ea $99.74 $152.50 $88.39 $74.28 $117.13 $112.09 No Bid
12 Months ea $105.98 $160.26 $88.39 $74.28 $121.81 $116.57 No Bid
QTY: 500-1000                
3 Months ea $99.74 $149.33 $84.87 $74.28 No Bid No Bid $96.60
6 Months ea $99.74 $152.50 $84.87 $74.28 No Bid No Bid No Bid
12 Months ea $105.98 $160.26 $84.87 $74.28 No Bid No Bid No Bid
QTY: 1000-1500                
3 Months ea $99.74 $149.33 $84.87 $74.28 No Bid No Bid $96.60
6 Months ea $99.74 $152.50 $84.87 $74.28 No Bid No Bid No Bid
12 Months ea $105.98 $160.26 $84.87 $74.28 No Bid No Bid No Bid
QTY: 1500-2000                
3 Months ea $99.74 $149.33 $84.87 $74.28 No Bid No Bid $96.60
6 Months ea $99.74 $152.50 $84.87 $74.28 No Bid No Bid No Bid
12 Months ea $105.98 $160.26 $84.87 $74.28 No Bid No Bid No Bid
Bid Items Units Winter Eq. Willoughby, OH Wear Parts Equip. Nordik     Blades Nordik     Blades Truck & Trailer Dutton, MI Truck & Trailer Dutton, MI St Regis Culvert Inc.
3/4″x8″x72″                  SERRATED BLADES   Delv. Only Delv. Only PU or Del PU or Del Delv. Only Picked Up Picked Up
              & Delivered
QTY: 0-250                
3 Months ea $112.52 $116.50 $88.74 $87.18 $117.13 $112.09 $127.44
6 Months ea $112.52 $119.21 $88.74 $87.18 $117.13 $112.09 No Bid
12 Months ea $119.55 $125.02 $88.74 $87.18 $121.81 $116.57 No Bid
QTY: 250-500                
3 Months ea $112.52 $116.50 $88.74 $87.18 No Bid No Bid $127.44
6 Months ea $112.52 $119.21 $88.74 $87.18 No Bid No Bid No Bid
12 Months ea $119.55 $125.02 $88.74 $87.18 No Bid No Bid No Bid
                 
                 
                 
                 
QTY: 500-1000                
3 Months ea $112.52 $116.50 $85.55 $87.18 No Bid No Bid $127.44
6 Months ea $112.52 $119.21 $85.55 $87.18 No Bid No Bid No Bid
12 Months ea $119.55 $125.02 $85.55 $87.18 No Bid No Bid No Bid
QTY: 1000-1500                
3 Months ea $112.52 $116.50 $85.55 $87.18 No Bid No Bid $127.44
6 Months ea $112.52 $119.21 $85.55 $87.18 No Bid No Bid No Bid
12 Months ea $119.55 $125.02 $85.55 $87.18 No Bid No Bid No Bid
Bid Items Units Winter Eq. Willoughby, OH Wear Parts Equip. Nordik     Blades Nordik     Blades Truck & Trailer Dutton, MI Truck & Trailer Dutton, MI St Regis Culvert Inc.
3/4″x8″x84″                         GRADER BLADES   Delv. Only Delv. Only PU or Del PU or Del Delv. Only Picked Up Picked Up
  DBL Bevel           & Delivered
QTY: 1-50                
3 Months ea $116.36 $174.18 $103.13 $86.66 $132.85 $126.29 $112.70
6 Months ea $116.36 $178.23 $103.13 $86.66 $132.85 $126.29 No Bid
12 Months ea $123.64 $186.93 $103.13 $86.66 $138.16 $131.34 No Bid
QTY: 50-100                
3 Months ea $116.36 $174.18 $103.13 $86.66 No Bid No Bid $112.70
6 Months ea $116.36 $178.23 $103.13 $86.66 No Bid No Bid No Bid
12 Months ea $123.64 $186.93 $103.13 $86.66 No Bid No Bid No Bid
QTY: 100 – 500                
3 Months ea $116.36 $174.18 $101.76 $86.66 No Bid No Bid $112.70
6 Months ea $116.36 $178.23 $101.76 $86.66 No Bid No Bid No Bid
12 Months ea $123.64 $186.93 $101.76 $86.66 No Bid No Bid No Bid
QTY: 500-1000                
3 Months ea $116.36 $174.18 $99.01 $86.66 No Bid No Bid $112.70
6 Months ea $116.36 $178.23 $99.01 $86.66 No Bid No Bid No Bid
12 Months ea $123.64 $186.93 $99.01 $86.66 No Bid No Bid No Bid
Winter Eq – Delv 5 week. Min $5,000 – $120 freight for orders under $5,000 – No Bid for P.U.
St Regis – Prices Firm  for 30 days from Bid Date
Truck & Trailer 3 and 6 Month good till Sept 4, 2019.   For 12 month price is good till March 5, 2020
Wear Parts & Equipment – 3 month bid good through 7/10/19, 6 month bid good 7/11/19 – 10/10/19, 12 month bid good 10/11/ /19 – 4/10/20

 

Motion was made and seconded to award Scraper Blade bid to Nordik Blades.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

 

 

Motion was made and seconded, WHEREAS, the County Road Commission for Barry County has four bridges that are in need of repair/replacement due to their poor physical condition.  The bridges in order of priority are:

 

  1. SN 566 – Barger Rd over Mud Creek, Replacement
  2. SN 13954 – Jordan Rd over Little Thornapple River, Replacement
  3. SN 553 – Coats Grove Rd over Mud Creek, Preventative Maintenance
  4. SN 558 – Charlton Park Rd over Thornapple River, Preventative Maintenance
  5. SN 571 – McCann Rd over Thornapple River, Preventative Maintenance

 

WHEREAS, the County Road Commission for Barry County has reviewed the applications requesting funds for the construction cost of replacing said bridges.  Furthermore, the County Road Commission of Barry County understands that they:

  • Must pay five percent of the as-bid construction cost and the entire cost of all engineering services and right of way.
  • Must agree to have sufficient funds to pay their share of the costs for construction in fiscal year 2022.

NOW, THEREFORE, BE IT RESOLVED that the County Road Commission for Barry County hereby approves the filing of the said application with the Michigan Department of Transportation requesting funds through their local bridge program for the repair/replacement of the four bridges. Further that we are actively seeking their participation in the repair/replacement of the bridges.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to accept Johnstown Township Resolution for Road Work.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

Resolution #2019-03-04 – Road Repairs – Johnstown Township

 

WHEREAS, the following is a formal record of action taken by the governing body of Johnstown Township (the “Municipality”) with respect to the annual budget adoption for April 1, 2019 to March 31, 2020 to allocate to road repairs and the resolution is hereby adopted:

 

NOW, THEREFORE, BE IT RESOLVED that: Johnstown Township has adopted and approved the following road repairs in Johnstown Township to be completed by the Barry County Road Commission.

 

Road Name                                                    Per Recommendation                       Twp Cost

Gravel                                                                                                                         $24,000.00

Pavement Markings                                        Per Recommendation                          $  3,294.00

Dust Control – Est. cost for 2 application      20.15 mi Single, 10.75 mi Double      $12,000.00

Total                                                    $39,294.00

______________________________________________________________________________

 

Motion was made and seconded to accept Hope Township Resolution for Road Work.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

The Hope Township Board of Trustees has approved the Road Commission’s four year plan that you proposed for road repairs & maintenance with the following payments:  $150,000 for each of four years 2019, 2020, 2021 and 2022.  This will include gravel and dust control.

 

 

 

 

Dave Schurr from 11930 Lakeway Drive spoke to the Board about Lakeway Drive not being where the plat map shows the road should be due to a tree that causes cars to go around it and shifting where the road is.   This situation has caused him to lose some of his property and his ability to install a car port.   The Board discussed the situation with Mr. Schurr.  Even if the tree was removed the road would not be moved due to other hindrances being built over the years and would not be put where the plat map states it should be.  The Board advised him to go to Planning and Zoning in his Township for input on what could be done with the road in its current position.

______________________________________________________________________________

 

Rob Richardson, Equipment Superintendent, spoke to the Board about updating our radios.

 

Motion was made and seconded to purchase Motorola Radios and Base Stations for the garage and office through the MiDeal and have Crouch Communications install them for a total cost of $258,513.00.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

The Vegetation Removal bid currently being done in Barry Township was discussed.  The Board decided to continue with this tree removal project and bid the remaining 15 townships.

 

Motion was made and seconded to take bids on Tree, Brush, and Limb Removal in the remaining 15 Townships.  Bid date and time is to be set at Management’s discretion.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 9:20 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Secretary                                                                     Chairman

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