November 20, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, Dykstra, and Managing Director Bradley Lamberg.

 

The agenda for November 20, 2018 was approved.

 

The minutes of October 16, 2018 and October 25, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

10/18/18              Barry County Road Commission                                    $98,401.44

11/1/18                Barry County Road Commission                                    $99,955.76

11/14/18              Barry County Road Commission                                    $92,398.07

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

10/18/18

Check Number Vendor Name Check Amount
39079 ASMRC $50.00
39080 Barbara Sue Hanneman $300.00
39081 Blue Care Network $19,852.29
39082 C Stoddard & Sons  Inc. $3,525.00
39086 Capital One Bank $28,885.44
39087 Chris BeBeau BCRC $277.59
39088 Coleman Agency $100.00
39089 Consumers Energy $1,347.88
39090 Culligan Water Conditioning $50.50
39091 Floyd’s Electric Service Inc $605.00
39092 H.S.V. Redi-Mix $16,182.31
39093 Halliday Sand & Gravel $132,495.00
39094 Hastings Ace Hardware $2.59
39095 Hastings Banner $105.12
39096 Herc Rentals $1,376.73
39097 Hubbard Supply Company $519.25
39098 Huizinga Rebuilding And Truck $1,956.71
39099 Lakeland Asphalt Corp $1,558.02
39100 Lincoln National Life Ins $206.00
39101 Manpower of Hastings $1,128.60
39102 Maxi Muffler Plus $25.00
39103 Miller Real Estate $325.00
39104 Rex Ferris $68.89
39105 Riverside Farms & Trucking LLC $3,380.00
39106 Scott Civil Engineering Co $765.00
Check Number Vendor Name Check Amount
39107 Spencers Towing & Tire, Inc. $271.00
39108 Spotless Auto Lube & Wash $279.80
39109 State Wire & Terminal $511.15
39110 Van Manen Oil Company Inc. $27,258.32
39111 Verizon Networkfleet, Inc. $2,027.65
39112 Welton’s Heating & Cooling $119.00
39113 Wyoming Asphalt Paving Co $471.64
39114 Yellow Rose Transport, Inc. $3,949.53
Sub-Total $249,976.01
10/25/2018
Check Number Vendor Name Check Amount
39115 Sheridan Realty & Auction Co. $4,537.50
Sub-Total $4,537.50
10/31/2018
Check Number Vendor Name Check Amount
39168 Rutland Charter Township $300.00
39169 South Kent Sales $60,000.00
Sub-Total $60,300.00
11/01/2018
Check Number Vendor Name Check Amount
39116 Accurate Truck & Field Service $208.65
39117 Barbara Sue Hanneman $300.00
39118 Bert Keeler $380.00
39119 Brad Lamberg $989.21
39120 Brandy Casey $80.00
39121 Brookview Dairy $1,165.86
39123 Capital One Bank $5,136.68
39124 Charles Benedict $552.54
39125 Chris BeBeau $80.00
39126 Chris BeBeau BCRC $176.13
39127 Consumers Energy $238.57
39128 CSI/GEOTURF, Inc. $1,605.00
39129 Culligan Water Conditioning $60.60
39130 Dic Craven $65.53
39131 Douglas Peck $80.00
39132 Etna Supply $914.10
39133 Fire Extinguisher Service $291.50
39134 Gary Vandecar $604.71
39135 Geiger Printers $79.00
39136 Gerald Cisler $552.54
39137 Hastings Ace Hardware $994.74
39138 Huizinga Rebuilding And Truck $590.00
39139 Infinisource Benefit Services $500.00
39140 Jack Kineman $276.28
39141 Jake Welch $80.00
39142 Ken Ost $150.00
39143 Kendall Pranshka $276.28
39144 Lakeland Asphalt Corp $3,299.12
39145 Larry Maupin $552.54
Check Number Vendor Name Check Amount
39146 Lawrence Barry $270.00
39147 Manpower of Hastings $1,028.28
39148 Mark Weeks $340.00
39149 Michigan Pavement Markings LLC $36,052.71
39150 Mika, Meyers, Beckett & Jones $1,800.00
39151 Patricia Wolf $276.28
39152 Robert Baines $65.53
39153 Robert Nagel $552.54
39154 Robert Richardson $80.00
39155 Robert Slocum $552.54
39156 Scott Bond $80.00
39157 Scott Schantz Jr. $30.00
39158 Spectrum Health – Pennock $714.64
39159 Spotless Auto Lube & Wash $68.45
39160 State of Michigan $60.00
39161 Tom Chaffee $131.04
39162 Unemployment Insurance Agency $1,590.13
39163 Unum $409.50
39164 Varipro Benefit Administrators $843.00
39165 Wayne Roush $552.54
39166 Wyoming Asphalt Paving Co $8,637.84
39167 Yellow Rose Transport, Inc. $11,884.50
Sub-Total $86,299.10
11/14/2018
Check Number Vendor Name Check Amount
39170 Barbara Sue Hanneman $300.00
39171 Burkey Sales & Service $1,496.15
39176 Capital One Bank $49,930.07
39177 Carpenter Plumbing $226.11
39178 City Of Hastings $442.70
39179 Consumers Energy $15.48
39180 County Rd Association Self Ins $26,686.51
39181 CTT/MTU $125.00
39182 Culligan Water Conditioning $55.55
39183 Frontline Maintenance & Serv. $2,277.50
39184 Great Lakes Gravel & Sand $1,883.00
39185 H.S.V. Redi-Mix $173.25
39186 Halliday Sand & Gravel $13,881.00
39187 Hastings Ace Hardware $91.81
39188 Hastings Banner $80.64
39189 Huizinga Rebuilding And Truck $200.00
39190 Jim Raulston $60.00
39191 LJ Fluid Power Inc $285.18
39192 O’Reilly Auto Parts $59.99
39193 Pete’s Tools & Repair $2,360.00
39194 Riverside Farms & Trucking LLC $260.00
39195 Rob Garrett $205.75
39196 Sand Man Trucking, Inc. $300.00
Check Number Vendor Name Check Amount
39197 Site Precision, Inc. $316.19
39198 Spectrum Health – Pennock $900.00
39199 Spotless Auto Lube & Wash $68.45
39200 State Of Michigan $142.16
39201 Tractor Supply Company $86.95
39202 Verizon Networkfleet, Inc. $1,775.65
39203 Verns Repair & Sport $239.96
39204 Welton’s Heating & Cooling $155.96
39205 Wyoming Asphalt Paving Co $989.82
39206 X-Cel Chemical Spec Co $88.50
Sub-Total $106,159.33
Total $507,271.94

______________________________________________________________________________

 

Motion was made and seconded in regards to the Bernard Historical Society and Museum to sign the STIPULATION AND ORDER, NOW COME the parties by and through their attorneys of record and hereby stipulate and agree:

 

1) That David Solmes, current-Chairman of the Barry County Road Commission be substituted in place of Frank Fiala, former-Chairman of the Barry County Road Commission, and the caption be updated to reflect this change.

 

2) That Kelly Edgerton’s name be corrected to Shelly Edgerton, Director of Michigan Licensing and Regulatory Affairs, and the caption be updated to reflect this error.

 

3) That defendant, Ben Geiger, Chairperson for Barry County Board of Commissioners, has requested to be dismissed from this action, and that his request be granted and the defendant may be dismissed and removed from the caption.

 

4) That Plaintiff may file a First Amended Complaint attached hereto.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to schedule a special meeting for December 28, 2018 at 7:30 A.M.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to set the Public Hearing for the Proposed 2019 Budget for December 28, 2018 at 7:45 A.M.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

 

 

 

Motion was made and seconded Whereas 0.18 miles of South Lake Doster Drive of Shangri-La Number Two in Section 30, Town 1 North, Range 10 West, Prairieville Township, Barry County, Michigan, Has been accepted into the county road system in 2018.

 

Now therefore be it resolved that the above road be added to the Barry County Road Commission annual mileage certification sent to the Michigan Department of Transportation on 3-1-19.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded WHEREAS, Roads are the backbone to the social, cultural and economic stability of Barry County and our region; and

WHEREAS, Senate Bill (SB) 396 (S-5) passed and reported out of the Senate Transportation Committee on September 6, 2018, allows exemptions from seasonal weight restrictions (also known as “frost laws”) to the forest product industry during the spring thaw when roads are the most vulnerable to damage from heavy loads; and

 

WHEREAS, It is a fact in Barry County and throughout all Northern states that all roads become soft in the spring as frost melts, and applying unrestricted 164,000-pound truck loading and traffic on soft roads, whether paved or unpaved, is poor public policy that defies common sense when it comes to road preservation, and will lead to significant damage to the road system, economic damage in Barry County and increased risk to drivers in our region; and

 

WHEREAS, SB 396 also grants exemptions to the forest industry that will allow the hauling of forest products and transport of equipment on the public road system without obtaining proper permits from road authorities at all times of the year; and

 

WHEREAS, the provisions of SB 396 will result in costly damage to the public road system which is the opposite of what the Michigan Legislature and the people of Michigan called for in the 2015 Michigan Transportation Package; and

 

WHEREAS, the provisions of SB 396 will negatively impact the traveling public accessing the road system, burdening road authorities with expensive reactive maintenance repairs and significantly increased taxpayer costs, as well as increased county and township contributions to maintain the public road system; and

 

WHEREAS, the provisions in SB 396 and subsequent impacts to the local road system will negatively impact the health, safety and welfare of Barry County residents and the traveling  public; and

 

WHEREAS, Barry County Board of Road Commissioners work closely with the logging industry to accommodate this valuable contributor to the Michigan economy, while also continuously monitoring road conditions and permitting the logging industry to move equipment and material on roads when the roads can structurally support such loading without negatively impacting the road system and the traveling public;

 

THEREFORE, BE IT RESOLVED, that the Barry County Board of Commissioners hereby strongly opposes SB 396 (S-5).

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

Motion was made and seconded WHEREAS, the Michigan Legislature (MCL 247.662, 247.663) requires each county road agency to adopt a Local Agency Pavement Warranty Program that was approved by the Michigan Department of Transportation in 2018;

 

WHEREAS, the Michigan Local Agency Pavement Warranty Program was developed by the Local Agency Pavement Warranty Task Force for use by all 83 county road agencies in the format approved by the Michigan Department of Transportation in 2018;

 

WHEREAS, the Michigan Department of Transportation has reviewed and approved the Michigan Local Agency Pavement Warranty Program consisting of Special Provisions (Boilerplate, Concrete, HMA, Location, Pass-Through Warranty Bond); a Warranty Bond Form and Contract Form; and Guidelines for Local Agency Pavement Warranty Programs;

 

NOW THEREFORE BE IT RESOLVED, the Barry County Road Commission hereby adopts the Michigan Local Agency Pavement Warranty Program and accompanying documents in accordance to the requirements of MCL 247.662 and 247.663;

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded WHEREAS, The Michigan Legislature created a requirement (MCL 247.662, 247.663) as part of the Transportation Funding Package of 2015 that requires each county road agency to adopt a Local Agency Pavement Warranty Program that was approved by the Michigan Department of Transportation in 2018;

 

WHEREAS, the Barry County Road Commission adopted the Michigan Local Agency Pavement Warranty Program on November 20, 2018;

 

WHEREAS, the Barry County Road Commission agrees to consider a local pavement warranty on each project that includes $2 million or more in paving-related items and includes any state or federal funds;

 

WHEREAS, the Local Agency Pavement Warranty Program law requires each county road agency to report annually on each project that includes $2 million or more in paving-related items and includes any state or federal funds, whether or not a warranty was utilized in the project;

 

WHEREAS, the Barry County Road Commission agrees to implement the Michigan Local Agency Pavement Warranty Program consistent with the Guidelines for Local Agency Pavement Warranty Program document that was approved by the Michigan Department of Transportation in 2018; and which Barry County Road Commission adopted Implementation Policy defines the Barry County Road Commission intent of its pavement warranty program;

 

NOW THEREFORE BE IT RESOLVED, the Barry County Road Commission hereby agrees to implement the Local Agency Pavement Warranty Program and annually report in accordance with the law.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

 

 

 

Motion was made and seconded to sign the engagement letter from Walker, Fluke, and Sheldon PLC for the 2018 Financial Audit not to exceed $9,000.00 pending approval from the County Board of Commissioners.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to accept the bid extension from Bit-Mat Products. 

 

By this letter, we would like to extend our prices from 2018 construction season through 2019 construction season as follows; these maximum prices are not subject to increase but subject to price reductions by Bit-Mat Products at time of shipment:

 

HFRS-2           $1.4785/gal. Delivered

HFRS-2M       $1.4785/gal. Delivered

 

All bids specifications from the 2018 bid will remain the same for 2019.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 8:30 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Secretary                                                                     Chairman

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