September 18, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present:  Solmes, Fiala, Dykstra and Managing Director Bradley Lamberg.

 

The agenda for September 18, 2018 was approved.

 

The minutes of September 4, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK             NAME                                                                            AMOUNT

9/6/18                  Barry County Road Commission                                    $110,830.35

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

9/6/18

Check Number Vendor Name Check Amount
38918 Adam Nieland $10.65
38919 Barbara Sue Hanneman $300.00
38920 Bert Keeler $380.00
38921 Bit Mat Products $68,878.64
38922 BJ Hydraulics Inc. $8.34
38923 Brad Lamberg $80.00
38924 Brandy Casey $80.00
38925 Brian’s Tire & Service $60.99
38929 Capital One Bank $14,812.15
38930 Charles Benedict $552.54
38931 Chris BeBeau $80.00
38932 City Of Hastings $577.90
38933 Consumers Energy $353.19
38934 Culligan Water Conditioning $111.10
38935 Dic Craven $65.53
38936 Douglas Peck $80.00
38937 Gary Vandecar $604.71
38938 Gerald Cisler $552.54
38939 Go Go Auto Parts, Inc. $177.00
38940 H.S.V. Redi-Mix $392.07
38941 Hall’s Septic $300.00
38942 Hastings Banner $210.24
38943 Herc Rentals $1,376.73
38944 Jack Kineman $552.54
38945 Jake Welch $80.00
38946 Ken Ost $180.00
     
Check Number Vendor Name Check Amount
38947 Kendall Pranshka $276.28
38948 Lakeland Asphalt Corp $3,853.88
38949 Larry Maupin $552.54
38950 Lawrence Barry $270.00
38951 LJ Fluid Power Inc $679.92
38952 MacAllister Rentals $2,374.00
38953 Manpower of Hastings $1,521.52
38954 Mark Weeks $340.00
38955 Mika, Meyers, Beckett & Jones $1,065.00
38956 Patricia Wolf $276.28
38957 Petersen Oil Inc $24,427.20
38958 Randy Roush $186.56
38959 Robert Baines $65.53
38960 Robert Nagel $552.54
38961 Robert Richardson $80.00
38962 Robert Slocum $552.54
38963 Scott Bond $80.00
38964 Scott Schantz Jr. $30.00
38965 Spotless Auto Lube & Wash $68.45
38966 Star Crane & Hoist Service Inc $941.48
38967 State Wire & Terminal $352.00
38968 Superior Asphalt Inc $80.56
38969 Tom Chaffee $131.04
38970 United Bank $403.64
38971 Verns Repair & Sport $404.77
38972 Wayne Roush $552.54
38973 Wyoming Asphalt Paving Co $5,271.76
$136,246.89

______________________________________________________________________________

 

Katrina Kuipers, Harry Dilling, and two other residents from Sleepy Hollow Drive at Mill Lake in Johnstown Township spoke to the board about drainage issues.  The Barry County Road Commission and the Drain Commission have both looked at their problem.  The Drain Commission is working up a petition to set up a drainage district.  The Road Commission will consider passing this petition at a future Board Meeting.

______________________________________________________________________________

 

Doug Baumgartner spoke to the board on behalf of a customer who wants to replace a damaged retaining wall at 138 E. Hickory Road.  The wall is 8’ – 10’ from the edge of the road but in the right of way.

 

Motion was made and seconded to allow the Right of Way Permit to be approved since it was pre-existing as long as the retaining wall is replaced in-kind with the inclusion of a minimum 16” high curb/retaining wall above the finished grade, is kept at 8’ – 10’ from the edge of the road, and the speed limit is 25 M.P.H.   The Permit is allowed with the condition that the Road Commission could mandate removal of the wall at any time for any reason.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

The Board would also like the neighbor of 138 E. Hickory Road that replaced their retaining wall without obtaining a Right of Way Permit to be notified and informed of the requirements.

 

 

Jess Webb with Miller Real Estate spoke to the Board about the house at 3117 E. Sager Road that the Road Commission owns from purchasing land to add to our gravel pit.  The Road Commission tried selling the house by sealed bids but received no bids.  The house needs roof repairs and the basement has water issues.

 

Motion was made and seconded to approve listing the house at 3117 E. Sager Road for $119,900 through Miller Real Estate “As is” and entertain all offers.  Management is allowed to execute any documents needed in selling the house.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to approve the purchase of a 6,000 lb. Forklift for approximately $12,000.00

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

 

Bid for a 60 ft X150 ft 3 sided cold storage building with 40 ft X 150 ft Lean to was opened on September 6, 2018 at 10:30 A.M.

 

Bidder                                                            Total Project Cost

J C Custom Builders, LLC                 $193,600.00

Concrete flatwork – $4.00 per sqft.  Sand by others.  Add $2,000 for overhead door at 14’ x 14’ opening.

 

Motion was made and seconded to reject the bid in the best interest of the Road Commission.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

The Road Commission will obtain a quote for purchasing the material and doing the work in house and also try to obtain other quotes from contractors.

______________________________________________________________________________

 

The cement slab and wall placed in our Right of Way on Marsh Road originally discussed at the July 24, 2018 Board Meeting was discussed.  The Road Commission requested our attorney to address the situation and give the Road Commission their opinion on the Right of Way.  The Attorney stated that Marsh Road is a public highway by user with the right of way being 66’ centered on the centerline of the improved portion of the road.  The Road Commission will send a letter to the homeowners stating the cement slab and wall is not permitted in the Right of Way and they need to remove it or come to the Board with plans to address the safety concerns.

______________________________________________________________________________

 

Motion was made and seconded to adopt the Budget Amendment #2.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

 

 

 

Amended
Revenues Budget Amendment Budget
M.V.H.F. 6,985,296 296,078 7,281,374
Other State Funds 633,127 552,235 1,185,362
Federal Funds 961,475 961,475
Critical Bridge 0 0
County Appropriations 11,334 11,334
Township Contributions 1,938,173 -55,070 1,883,103
Other Governmental Contributions 121,782 -9,091 112,691
Other Contributions 3,160 1,608 4,768
Salvage Sales 5,000 1,000 6,000
Miscellaneous Sales 2,000 -1,200 800
Interest Earned 16,000 -4,000 12,000
Property Rentals 8,800 8,800
Equipment Rentals 2,500,000   167,000 2,667,000
Handling Charges 300 -180 120
Purchase Discounts 1,500   1,500
Gain/Loss Disp. Of Equipment 196,398 196,398
Depreciation & Depletion 950,000   25,000 975,000
Equipment Retirements 219,872 219,872
Installment Leases 0 0
Trade-In Allowances 0 0
Permit Fees 40,000 40,000
Bond Proceeds 0 0
Refunds 127,947 -52,475 75,472
Total Revenues 14,722,164 920,905 15,643,069
Expenditures  
Primary Construction 0 0
Local Construction 0 0
Primary Preservation 2,203,392 1,044,099 3,247,491
Local Preservation 514,110 177,520 691,630
Primary Routine Maintenance 4,882,420 -886,653 3,995,767
Local Routine Maintenance 3,273,075 413,626 3,686,701
Equipment Expense Direct 1,509,126   168,000 1,677,126
Equipment Expense Indirect 430,000   58,000 488,000
Equipment Expense Operating 290,000   60,000 350,000
Distributive Expense 1,423,121   373,649 1,796,770
Administrative Expense 555,000   -30,000 525,000
Capital Expense 1,876,095   -53,121 1,822,974
Note Payments 434,000   -2,916 431,084
Other Units of Government 0   107,680 107,680
Total Expenditures 17,390,339 1,429,884 18,820,223
Budgeted Net Revenues (Exp) -2,668,175 -508,979 -3,177,154
Projected Fund Balance Prior Year 4,667,293 4,667,293
Projected Fund Balance 1,999,118 1,490,139

 

______________________________________________________________________________

 

Motion was made and seconded change the start time of the Board Meeting of October 2, 2018 from 7:30 A.M. to 8:30 A.M.

 

ROLL CALL:  Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Meeting adjourned at 9:05 A.M.

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary

Comments are closed.