March 22, 2018

 

 

The regular meeting of the Barry County Road Commission was called to order at the Road Commission’s Board Room at 7:30 A.M. by Chairman Solmes.

 

Members present: Solmes, Fiala, Dykstra, and Managing Director Bradley Lamberg.

 

The agenda for March 22, 2018 was approved.

 

The minutes of February 22, 2018 were approved as printed.

______________________________________________________________________________

 

Motion was made and seconded to approve payroll for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

CHECK            NAME                                                                           AMOUNT

2/22/18              Barry County Road Commission                                   $114,041.21

3/8/18                Barry County Road Commission                                  $97,844.22

 

______________________________________________________________________________

 

Motion was made and seconded to approve the bills for payment.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

2/22/18

Check Number Vendor Name Check Amount
38255 Advantage Plumbing & Drain LLC $787.50
38256 Barbara Sue Hanneman $300.00
38257 Blue Care Network $17,645.97
38258 Brad Lamberg $483.06
38259 Brenner Oil Company $19,318.72
38260 Brian Doninni $30.00
38261 Brian Olmstead $25.00
38262 Burkey Sales & Service $362.05
38264 Capital One Bank $6,963.85
38265 Consumers Energy $1,474.48
38266 Culligan Water Conditioning $75.75
38267 David Forman $200.00
38268 Detroit Salt Company LLC $28,554.38
38269 Ken Thompson $25.00
38270 Kent County Health Department $72.00
38271 Kent Oil Company, Inc. $189.67
38272 Lakeland Asphalt Corp $350.10
38273 Lincoln National Life Ins $170.04
38274 Luke Selby $265.00
38275 Maxi Muffler Plus $314.00
38276 Mika, Meyers, Beckett & Jones $116.50
38277 Pressure Connections Corp $341.23
38278 Rob Garrett $141.49
38279 Robert Richardson $200.00
38280 Roger Pierce $25.00
38281 Ryon Bartha $25.00
38282 S & M Liquid Tirefill Inc $978.62
38283 Scott Bond $66.78
     
     
Check Number Vendor Name Check Amount
38284 Spectrum Health – Pennock $264.64
38285 Spotless Auto Lube & Wash $73.95
38286 State Wire & Terminal $848.27
38287 Tractor Supply Company $43.99
38288 United Bank $1,258.85
38289 Unum $314.65
38290 Verns Repair & Sport $91.18
Sub-Total $82,396.72
03/08/2018
Check Number Vendor Name Check Amount
38291 Advantage Plumbing & Drain LLC $450.00
38292 Barbara Sue Hanneman $300.00
38293 Bert Keeler $380.00
38294 Brad Lamberg $80.00
38295 Brandy Casey $80.00
38299 Capital One Bank $22,881.32
38300 Charles Benedict $552.54
38301 Chris BeBeau $80.00
38302 Chris BeBeau BCRC $108.34
38303 City Of Hastings $764.30
38304 Consumers Energy $1,804.81
38305 Control Communications, Inc. $1,020.00
38306 Culligan Water Conditioning $35.35
38307 D & B Heat Transfer Products $600.00
38308 Detroit Salt Company LLC $20,444.86
38309 Dic Craven $65.53
38310 Douglas Peck $80.00
38311 Gary Vandecar $604.71
38312 Gerald Cisler $552.54
38313 Hastings Ace Hardware $100.96
38314 Hastings Banner $107.52
38315 Jack Kineman $552.54
38316 Jake Welch $80.00
38317 Kelly Fuels Inc $294.31
38318 Kendall Pranshka $276.28
38319 Lakeland Asphalt Corp $677.70
38320 Larry Maupin $604.71
38321 Lawrence Barry $270.00
38322 Mark Weeks $340.00
38323 Michigan Dept Of Agriculture $145.00
38324 Patricia Wolf $276.28
38325 Pete’s Tools & Repair $2,375.00
38326 Pierce Cedar Creek Institute $691.36
38327 Pressure Connections Corp $90.43
38328 Robert Baines $65.53
38329 Robert Nagel $552.54
38330 Robert Richardson $80.00
38331 Robert Slocum $552.54
38332 Scott Bond $151.00
38333 Scott Schantz Jr. $30.00
38334 Spectrum Health – Pennock $42.00
38335 Spotless Auto Lube & Wash $173.40
38336 St. Regis Culvert Inc $19,065.75
38337 Tom Chaffee $131.04
38338 Varipro Benefit Administrators $843.00
     
     
Check Number Vendor Name Check Amount
38339 Wayne Roush $552.54
Sub-Total $80,005.73
Total $162,402.45

 

_____________________________________________________________________________

 

Steve and Mike Hamilton were at the Board Meeting requesting until December 31, 2018 to remove their processed material stockpile off the land Barry County Road Commission just purchased that connects to Pecks Pit.

 

Motion was made and seconded authorizing the Hamilton’s until December 31, 2018 to remove their materials off land the Barry County Road Commission owns that connects to Pecks Pit. If at all possible Hamilton’s are requested to use the Road Commission’s driveway to remove their material.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Jim Dull spoke to the board about establishing a new drain for Cloverdale Lake.

 

Motion was made and seconded to authorize Commissioner Solmes to sign the below Petition to the Drain Commission.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

PETITION FOR MAINTENANCE

AND IMPROVEMENT OF A DRAIN

 

BARRY COUNTY ROAD COMMISSION

 

CLOVERDALE LAKE DRAIN

 

 

 

To the Barry County Drain Commissioner:

 

The undersigned is the Board of County Road Commissioners, Barry County, Michigan. This petition has been duly authorized by the governing body of the Barry County Road Commission and requests that the Cloverdale Lake Drain be maintained and improved under the provisions of Chapter 8 of Public Act 40 of 1956, as amended.

 

The Barry County Road Commission has determined that the proposed maintenance and improvement is necessary for the construction or maintenance of W. Guernsey Lake Road to take the surplus water across adjacent lands and understands that it will be liable for an assessment at large for a percentage of the cost of the proposed drain project.

 

The drain is located in Hope Township, Barry County, Michigan.

 

 

 

 

 

 

 

Motion was made and seconded to accept Carlton Township Resolution for Road Work.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

Road 2018

 

Barber Road                                        Slag Seal                                 No Charge

Coats Grove to M-43

North Broadway Road                       Slag Seal                                 $59,681.00

M-43 to Vedder

Usborne Road & Vedder Road          Slag Seal                                 $20,860.00

Brown Road North and East to Nash Hwy

Brown Road                                       Slag Seal                                 $69,440.00

North Broadway to Cunningham Road

Culvert Drive                                      Slag Seal                                 $11,455.00

Gaskill Road                                       Slag Seal                                 $8,182.00

Mary Lou Drive                                  Slag Seal                                 $4,320.00

Freeport Road                                     Slag Seal                                 $14,255.00

North Broadway to Village Limit

Paint                                                    No Activity

Dust – 1 Application                                                                           $10,136.00

Total                                        $198,329.00

______________________________________________________________________________

 

Jake Welch, Director of Operations, spoke to the Board about Hickory Road and solutions to people parking on the road who are trying to get into the Gilmore Car Museum.

______________________________________________________________________________

 

Brad Lamberg spoke to the Board about updating our GPS. We currently have NeoTerra and have been having problems with the software and the data from the trucks.   Verizon Connect Networkfleet is offering the units for GPS for vehicles with cabs for free. The Pigtails to connect the unit will be $30 per GPS unit. There is an $18.00 a month service fee for each unit. There is no contract with Verizon. Verizon’s GPS updates at faster increments than Neo Terra. Verizon’s GPS also stores the data if you are out of service range.

 

Motion was made and seconded to switch the GPS to Verizon Connect Networkfleet.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Rob Richardson, Equipment Superintendent, made available data for 2018 Trucks through the MiDeal program.

 

1 – 2018 1500 GMC Sierra Crew Cab 4×4     $33,365.48

6 – 2018 2500 GMC Sierra Crew Cab 4×4     $45,893.30

2 – 2018 3500 GMC Sierra Crew Cab 4×4     $46,851.20

 

Motion was made and seconded to order 2018 GMC Sierra trucks through the MiDeal program at Management’s discretion with one of the trucks having a snow plow added on. Also to take bids to sell one 2017 GMC Sierra ½ Ton Truck, six 2017 GMC Sierra ¾ Ton Diesel Trucks, and one 2017 GMC Sierra 1 Ton Diesel Truck with minimum bid set by management.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

Motion was made and seconded to sign the Agreement with the Board of County Commissioners of the County of Jackson to Transfer Federal Aid Funds from Barry County in exchange for Non-Federal Transportation dollars from the County of Jackson.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

Agreement is in the Board Minutes Letters and Petition File.

______________________________________________________________________________

 

Motion was made and seconded Whereas, the Barry County Road Commission hereinafter referred to as the ”GOVERNMENTAL AGENCY,” periodically applies to the Michigan Department of Transportation, hereinafter referred to as the “DEPARTMENT,” for permits, referred to as ”PERMIT,” to construct, operate, use and/or maintain utilities or other facilities, or to conduct other activities, on, over, and under State Highway right of way at various locations within and adjacent to its corporate limits;

 

NOW THEREFORE, in consideration of the DEPARTMENT granting such PERMIT, the GOVERNMENTAL AGENCY agrees that:

 

  1. Each party to this Agreement shall remain responsible for any claims arising out of their own acts and/or omissions during the performance of this Agreement, as provided by law. This Agreement is not intended to increase either party’s liability for, or immunity from, tort claims, nor shall it be interpreted, as giving either party hereto a right of indemnification, either by Agreement or at law, for claims arising out of the performance of this Agreement.

 

  1. If any of the work performed for the GOVERNMENTAL AGENCY is performed by a contractor, the GOVERNMENTAL AGENCY shall require its contractor to hold harmless, indemnify and defend in litigation, the State of Michigan, the DEPARTMENT and their agents and employee’s, against any claims for damages to public or private property and for injuries to person arising out of the performance of the work, except for claims that result from the sole negligence or willful acts of the DEPARTMENT, until the contractor achieves final acceptance of the GOVERNMENTAL AGENCY. Failure of the GOVERNMENTAL AGENCY to require its contractor to indemnify the DEPARTMENT, as set forth above, shall be considered a breach of its duties to the DEPARTMENT.

 

  1. Any work performed for the GOVERNMENTAL AGENCY by a contractor or subcontractor will be solely as a contractor for the GOVERNMENTAL AGENCY and not as a contractor or agent of the DEPARTMENT. The DEPARTMENT shall not be subject to any obligations or liabilities by vendors and contractors of the GOVERNMENTAL AGENCY, or their subcontractors or any other person not a party to the PERMIT without the DEPARTMENTS specific prior written consent and notwithstanding the issuance of the PERMIT. Any claims by any contractor or subcontractor will be the sole responsibility of the GOVERNMENTAL AGENCY.

 

  1. The GOVERNMENTAL AGENCY shall take no unlawful action or conduct, which arises either directly or indirectly out of its obligations, responsibilities, and duties under the PERMIT which results in claims being asserted against or judgment being imposed against the State of Michigan, the Michigan Transportation Commission, the DEPARTMENT, and all officers, agents and employees thereof and those contracting governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract. In the event that the same occurs, for the purposes of the PERMIT, it will be considered as a breach of the PERMIT thereby giving the State of Michigan, the DEPARTMENT, and/or the Michigan Transportation Commission a right to seek and obtain any necessary relief or remedy, including, but not by way of limitation, a judgment for money damages.

 

 

 

 

 

  1. The GOVERNMENTAL AGENCY will, by its own volition and/or request by the DEPARTMENT, promptly restore and/or correct physical or operating damages to any State Highway Right of Way resulting from the installation construction, operation and/or maintenance of the GOVERNMENTAL AGENCY’S facilities according to a PERMIT issued by the DEPARTMENT.

 

  1. With respect to any activities authorized by PERMIT, when the GOVERNMENTAL AGENCY requires insurance on its own or its contractor’s behalf it shall also require that such policy include as named insured the State of Michigan, the Transportation Commission, the DEPARTMENT, and all officers, agents, and employees thereof and those governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract.
   
  1. The incorporation by the DEPARTMENT of this resolution as part of a PERMIT does not prevent the DEPARTMENT from requiring additional performance security or insurance before issuance of a PERMIT.

 

  1. This resolution shall continue in force from this date until cancelled by the GOVERNMENTAL AGENCY or the DEPARTMENT with no less than thirty (30) days prior written notice provided to the other party. It will not be cancelled or otherwise terminated by the GOVERNMENTAL AGENCY with regard to any PERMIT which has already been issued or activity which has already been undertaken.

 

BE IT FURTHER RESOLVED, that the following position(s) are authorized to apply to the DEPARTMENT for the necessary permit to work within State Highway Right of Way on behalf of the GOVERNMENTAL AGENCY:

 

Managing Director, Director of Operations, Operations Engineer, and Superintendent.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

______________________________________________________________________________

 

Motion was made and seconded to cancel the April 3, 2018 and April 17, 2018 meeting and schedule one for April 12, 2018.

 

ROLL CALL: Yeas, Solmes, Fiala, & Dykstra

Nays, None

Motion Carried

 

 

Meeting adjourned at 9:40 A.M.

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________                   __________________________________

Chairman                                                                     Secretary

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