Author Archives: hmsmith
April 11, 2016
The regular meeting of the Barry County Road Commission was called to order at 7:30 A.M. by Chairman Fiala
Members present: Fiala, Solmes, Dykstra and Managing Director Bradley Lamberg.
The agenda for April 11, 2016 was approved.
The minutes of March 15, 2016 were approved as printed.
______________________________________________________________________________
Motion was made and seconded to approve payroll for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
CHECK NAME AMOUNT
3/24/16 Barry County Road Commission $89,375.98
4/7/16 Barry County Road Commission $91,603.61
_____________________________________________________________________________
Motion was made and seconded to approve the bills for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Check Name Amount
3/24/16
| 35646 | Abbott Hydraulics | 1,557.17 | |||
| 35647 | Accurate Truck & Field Service | 817.56 | |||
| 35648 | AIS Const Equip Corp | 1,318.18 | |||
| 35649 | Alro Steel Corporation | 1,666.92 | |||
| 35650 | Alta Construction Equipment | 1,485.00 | |||
| 35651 | American Express | 3,467.93 | |||
| 35652 | Barry County LAN | 2,300.91 | |||
| 35653 | Barry County Payroll Account | 43.20 | |||
| 35654 | Batteries Plus | 837.50 | |||
| 35655 | BJ Hydraulics Inc. | 182.10 | |||
| 35656 | Chris BeBeau BCRC | 336.13 | |||
| 35657 | Eric Downs | 25.00 | |||
| 35658 | F.D. Lake Company | 449.85 | |||
| 35659 | Greenmark Equipment | 751.98 | |||
| 35660 | Guardian Alarm Company | 93.44 | |||
| 35661 | Hastings Ace Hardware | 30.98 | |||
| 35662 | IRS – Taxes | 133.88 | |||
| 35663 | Lakeland Asphalt Corp | 1,942.12 | |||
| 35664 | Lincoln National Life Ins | 149.20 | |||
| 35665 | Lindsey Austin | 25.00 | |||
| 35666 | Lyden Oil Company | 5,172.38 | |||
| 35667 | Michael R Kluck & Associates | 49.50 | |||
| 35668 | Michigan Dept Of Agriculture | 145.00 | |||
| 35669 | Neal’s Truck Parts | 401.44 | |||
| 35670 | Petersen Oil Inc | 14,065.26 | |||
| 35671 | Priority Health | 18,450.40 | |||
| 35672 | Professional Benefits Services | 601.50 | |||
| 35673 | Purity Cylinder Gases Inc | 554.24 | |||
|
Check |
Name |
Amount |
|||
| 35674 | Road Equipment Parts | 4,122.03 | |||
| 35675 | Rohr Gasoline Equipment, Inc. | 299.10 | |||
| 35676 | S & M Liquid Tirefill Inc | 1,200.00 | |||
| 35677 | Site Precision, Inc. | 14.32 | |||
| 35678 | Spectrum Health – Pennock | 60.00 | |||
| 35679 | Spotless Auto Lube & Wash | 99.95 | |||
| 35680 | St. Regis Culvert Inc | 3,432.00 | |||
| 35681 | Truck & Trailer Specialties | 100,304.83 | |||
| Sub-Total | 166,586.00 | ||||
| 4/7/2016 | |||||
| 35682 | Advantage Plumbing & Drain LLC | 343.75 | |||
| 35683 | Aggregate Industries | 122.87 | |||
| 35684 | AIS Const Equip Corp | 784.13 | |||
| 35685 | Alro Steel Corporation | 1,188.41 | |||
| 35686 | Alta Construction Equipment | 28.12 | |||
| 35691 | American Express | 41,511.46 | |||
| 35692 | Andy Price | 205.00 | |||
| 35693 | Beaver Research Company | 1,938.50 | |||
| 35694 | Bert Keeler | 380.00 | |||
| 35695 | Brad Lamberg | 80.00 | |||
| 35696 | Brandy Casey | 80.00 | |||
| 35697 | Caledonia Rent-All | 155.00 | |||
| 35698 | Cardmember Service | 230.00 | |||
| 35699 | Charles Benedict | 552.54 | |||
| 35700 | Chris BeBeau | 80.00 | |||
| 35701 | City Of Hastings | 648.44 | |||
| 35702 | Consumers Energy | 4,359.26 | |||
| 35703 | Culligan Water Conditioning | 13.25 | |||
| 35704 | Cummins Bridgeway LLC | 677.32 | |||
| 35705 | D & B Heat Transfer Products | 212.50 | |||
| 35706 | Dic Craven | 151.54 | |||
| 35707 | Douglas Peck | 80.00 | |||
| 35708 | EJ USA Inc | 5,862.80 | |||
| 35709 | Fire Extinguisher Service | 382.00 | |||
| 35710 | Floyd’s Electric Service Inc | 235.00 | |||
| 35711 | Gary Vandecar | 604.71 | |||
| 35712 | Gerald Cisler | 552.54 | |||
| 35713 | H.S.V. Redi-Mix | 144.84 | |||
| 35714 | Hastings Ace Hardware | 120.30 | |||
| 35715 | Howard Hostetler | 552.54 | |||
| 35716 | Jack Kineman | 552.54 | |||
| 35717 | Jake Welch | 80.00 | |||
| 35718 | Kendall Pranshka | 276.28 | |||
| 35719 | Kenneth Hurless | 276.28 | |||
| 35720 | Lakeland Asphalt Corp | 11,688.76 | |||
| 35721 | Larry Maupin | 604.71 | |||
| 35722 | Lawrence Barry | 270.00 | |||
| 35723 | Les’s Sanitary Service | 100.00 | |||
| 35724 | Mark Weeks | 340.00 | |||
| 35725 | MCRCSIP | 183,964.00 | |||
| 35726 | Mika, Meyers, Beckett & Jones | 10,972.00 | |||
| 35727 | O’Reilly Auto Parts | 1.40 | |||
| 35728 | Patricia Wolf | 276.28 | |||
| 35729 | Pete’s Tools & Repair | 260.00 | |||
|
Check |
Name |
Amount |
|||
| 35730 | Purity Cylinder Gases Inc | 1,273.58 | |||
| 35731 | Radio Communications Inc. | 2,053.26 | |||
| 35732 | Richard Raymond | 552.54 | |||
| 35733 | Road Equipment Parts | 496.78 | |||
| 35734 | Robert Baines | 75.78 | |||
| 35735 | Robert Nagel | 552.54 | |||
| 35736 | Robert Richardson | 80.00 | |||
| 35737 | Robert Slocum | 552.54 | |||
| 35738 | Scott Bond | 80.00 | |||
| 35739 | Scott Schantz Jr. | 30.00 | |||
| 35740 | St. Regis Culvert Inc | 2,459.85 | |||
| 35741 | State Wire & Terminal | 295.84 | |||
| 35742 | Stoneco Of Michigan | 529.66 | |||
| 35743 | Truck & Trailer Specialties | 98,985.21 | |||
| 35744 | Unum | 314.65 | |||
| 35745 | Wayne Roush | 552.54 | |||
| Sub-Total | 380,823.84 | ||||
| Total | 547,409.84 | ||||
_____________________________________________________________________________
Motion was made and seconded to accept Johnstown Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Resolution #2016-03-03 – Road Repairs – Johnstown Township
WHEREAS, the following is a formal record of action taken by the governing body of Johnstown Township (the “Municipality”) with respect to the annual budget adoption for April 1, 2016 to March 31, 2017 allocated to road repairs the following resolutions are hereby adopted:
NOW, THEREFORE, BE IT RESOLVED that: Johnstown Township has adopted and approved the following road repairs in Johnstown Township to be completed by the Barry County Road Commission:
Twp
Road Name Dimensions Road Segment Recommendation Costs
Banfield Road 1.03 Miles, 22’ Wide Hickory Rd to Hobbs Rd Slag Seal 32,940.00
Hickory Road 2.22 Miles, 22’ Wide Manning Lake Rd to Banfield Rd Slag Seal 39,960.00
Uldricks Road 1.62 Miles, 22’ Wide Baseline Rd to Hickory Rd Slag Seal 29,160.00
Hutchinson Road 2.02 Miles, 22’ Wide Mud Lake Rd to Baseline Rd Slag Seal 36,360.00
Hickory Road .65 Miles, 22’ Wide M-37 Hwy to Hutchinson Rd Slag Seal 11,700.00
Banfield Road 2.52 Miles, 22’ Wide Hobbs Rd to Pifer Rd Slag Sal 45,360.00
Total Cost $195,480.00
_____________________________________________________________________________
Motion was made and seconded to accept Woodland Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
WHEREAS: The excellent maintenance of roads is a matter of price in the township; and
WHEREAS: The township residents have approved extra voted millage for road maintenance; and
WHEREAS: Proper maintenance of both paved and gravel roads is a benefit to our residents;
NOW THEREFORE BE IT RESOLVED that the Woodland Township Board hereby directs the Barry County Road Commission to proceed with the following road projects in 2016:
Dust control, 2 passes 26% 1000 gal per pass $9,000
Approved in 2016
Martin Road (Barnum to M-43) 1.00 m slag seal $18,000
Velte Road (Barnum to M-43) 1.00 m slag seal $18,000
Cunningham Road (Brown to Vedder Road) .97 m Edge & full slag seal $11,904
Martin Road (M-43 to Brown Road) 2.00 m slag seal $36,000
Woodland Road (Brown Road to County Line) 1.21 m crack seal $4,235
Coats Grove Road (Durkee Road to Woodland Road) 2.97 m crack seal $5,198
Barnum Road (Velte Road to M-66) 1.00 m crack seal $3,500
Jordan Road (Martin Road to Wellman Road) 1.02 m crack seal $3,570
Martin Road (Coats Grove to Davenport) 1.00 m crack seal $3,500
Woodland Road (Village limits to Brown) 1.50 m crack seal $5,250
Eagle Point Drive (off Woodland Road) 1.37 m slag seal $30,140
Clark Road (M-43 to M-50) 2.00 m Edge & Full slag seal $49,090
Total $197,387
_____________________________________________________________________________
Motion was made and seconded to accept Barry Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
At the regular meeting of Barry Township Board, held on March 10, 2016 the following Resolution was adopted.
There came before the board the following matter:
Now THEREFORE BE IT RESOLVED that the Township of Barry hereby agrees to the following road work to be done over a 4 year period. A copy of the road repair recommendations is included. Costs for each year will be as follows:
2016 $110,000.00
2017 $110,000.00
2018 $110,000.00
2019 $110,000.00
_____________________________________________________________________________
Motion was made and seconded to accept Irving Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
At the March 9, 2016 board meeting the board approved the following:
#607 Ecker Rd & Buehler Rd: Wood School Road to Kent County Line – slag seal – $30,633.00
#607 Freeport to Middleville: W. State Rd to Wood School Rd – slag seal – $120,240.00
Pavement Markings – $5,913.00
Dust Control – $17,000.00
Motion was made and seconded to accept Yankee Springs Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Motion by Rottschafer with support from Campbell for the Yankee Springs Board to budget $100,000 each year for Road Repair for the next four (4) years to be used at Barry County Road Commission’s discretion (2016 through 2019).
_____________________________________________________________________________
Motion was made and seconded to accept Carlton Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Please review the approved 2016 road proposal for Carlton Township. This proposal is valid only upon the approval from the BCRC allowing Carlton Township to deferring funds in the amount of $57,268.00 to the 2017 budget.
Road 2016
Charlton Park Road 1.5 HMA Overlay & Slag Seal N/C
Coats Grove Road to M-43 Hwy
Cunningham Road Slag Seal $8,730.00
Brown Road to Vedder Road (Same amount to Woodland Township)
Sisson Road Slag Seal $17,280.00
North Broadway Road to Fighter Road
Coats Grove Road Edge & Full Slag Seal $17,182.00
1,900’ East of M-43 Hwy to 900’ East of Barber Road
(Same amount to Hastings Township)
Coats Grove Road Slag Seal $33,185.00
900’ East of Barber Road to Durkee Road (Same amount to Hastings Twp)
Vedder Road Slag Seal $4,909.00
East of Nash Road
Barnum Road Slag Seal $18,180.00
Charlton Park Road to Durkee Road
Usborne Road Slag Seal $36,000.00
M-43 Hwy to Brown Road
Welcome Road Slag Seal $21,240.00
M-43 Hwy to Messer Road
Willitts Road Slag Seal $17,280.00
M-43 Hwy West to Township Line
Paint Road work this year Only N/C
Dust – 1 application 18% $8,282.00
Gravel No Activity 2016 N/C
Total $182,268.00
Supervisor Suggestions $182,268.00
Amount Budgeted 2016 $125,000.00
Payment due in 2017 $57,268.00
______________________________________________________________________________
Motion was made and seconded authorizing Chairman Fiala to sign the 2015 Act 51 report.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Dave DeHaan from Walker, Fluke, and Sheldon, PLC presented to the Board the 2015 Audit Report. Dave DeHaan reported that the Barry County Road Commission received an unmodified opinion or a “clean” opinion for the audit ending December 31, 2015. This is considered the best or highest level the Road Commission could receive.
Motion was made and seconded to accept the 2015 Audit Report.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Rob Richardson, Equipment Superintendent, came into the Board meeting to discuss equipment.
Chuck Detzler with Alta Equipment was present to discuss the Asphalt Hotbox Reclaimer equipment.
Motion was made and seconded to purchase a 1990 Yale Dump Trailer from Huron County Road Commission for $9,000.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made and seconded to purchase three 2016 GMC ¾ Ton Sierra 2500 HD Crew Cab 4×4 Pickups for $41,991.25/each, one 2016 GMC Sierra 1500 Crew Cab 4×4 Shortbox for $32,404.80, and one 2016 GMC Sierra 1 Ton 3500 HD Crew Cab 4×4 Pickup for $43,090.35 – Option Boss 9’2” V-XT Steel V-Plow w/ Deflector for $6,671.00 may be purchased if Vehicle #100170 is sold with Plow.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Jake Welch, Director of Operations, spoke to the Board about Payment Agreements with Townships.
______________________________________________________________________________
Meeting adjourned at 10:25 A.M.
_________________________________ __________________________________
Chairman Secretary
Frost Laws Lifted!
3/21/16 at 6am frost laws will be removed for Barry County. Thanks!
March 15, 2016
The regular meeting of the Barry County Road Commission was called to order at 7:30 A.M. by Chairman Fiala
Members present: Fiala, Solmes, Dykstra and Managing Director Bradley Lamberg.
The agenda for March 15, 2016 was approved.
The minutes of March 1, 2016 were approved as printed.
______________________________________________________________________________
Motion was made and seconded to approve payroll for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
CHECK NAME AMOUNT
3/10/16 Barry County Road Commission $103,568.19
_____________________________________________________________________________
Motion was made and seconded to approve the bills for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Check Name Amount
3/10/16
| 35579 | Advanced Water Solutions | 390.00 | |||
| 35580 | AIS Const Equip Corp | 2,380.91 | |||
| 35581 | Alta Construction Equipment | 126.92 | |||
| 35584 | American Express | 41,891.04 | |||
| 35585 | Bert Keeler | 380.00 | |||
| 35586 | Brad Lamberg | 80.00 | |||
| 35587 | Brandy Casey | 80.00 | |||
| 35588 | C & N Supply | 60.07 | |||
| 35589 | Caitlin Slezak | 25.00 | |||
| 35590 | Calhoun Foundry Company, Inc. | 1,747.10 | |||
| 35591 | Charles Benedict | 552.54 | |||
| 35592 | Chris BeBeau | 80.00 | |||
| 35593 | City Of Hastings | 715.98 | |||
| 35594 | Consumers Energy | 13.08 | |||
| 35595 | Consumers Energy | 30.00 | |||
| 35596 | Dale Dukes & Sons, Inc. | 110,755.00 | |||
| 35597 | Dic Craven | 151.54 | |||
| 35598 | Douglas Peck | 80.00 | |||
| 35599 | Dr. Hooks, Inc. | 39.39 | |||
| 35600 | Floyd’s Electric Service Inc | 510.00 | |||
| 35601 | Gary Vandecar | 604.71 | |||
| 35602 | Gerald Cisler | 552.54 | |||
| 35603 | Guardian Alarm Company | 93.44 | |||
| 35604 | Hastings Ace Hardware | 51.97 | |||
| 35605 | Hastings Banner | 132.48 | |||
| 35606 | Helen Ames | 25.00 | |||
| 35607 | Howard Hostetler | 552.54 | |||
| 35608 | Jack Kineman | 552.54 | |||
| 35609 | Jake Welch | 80.00 | |||
|
Check |
Name |
Amount |
|||
| 35610 | Jim Beebe | 25.00 | |||
| 35611 | Jodi Coyne | 25.00 | |||
| 35612 | Keith Vanderheide | 15.89 | |||
| 35613 | Kendall Pranshka | 276.28 | |||
| 35614 | Kenneth Hurless | 276.28 | |||
| 35615 | Kenneth Keller | 25.00 | |||
| 35616 | Ketchum Machine Co | 649.00 | |||
| 35617 | Larry Maupin | 604.71 | |||
| 35618 | Lawrence Barry | 270.00 | |||
| 35619 | Les’s Sanitary Service | 100.00 | |||
| 35620 | Mark Weeks | 340.00 | |||
| 35621 | Neal’s Truck Parts | 4,171.96 | |||
| 35622 | Neopost USA Inc. | 273.00 | |||
| 35623 | O’Reilly Auto Parts | 19.99 | |||
| 35624 | Patricia Walton | 25.00 | |||
| 35625 | Patricia Wolf | 276.28 | |||
| 35626 | Purity Cylinder Gases Inc | 1,165.60 | |||
| 35627 | Radio Communications Inc. | 2,272.40 | |||
| 35628 | Ray McConnon | 25.00 | |||
| 35629 | Richard Raymond | 552.54 | |||
| 35630 | Rick and Marty Thompson | 25.00 | |||
| 35631 | Road Equipment Parts | 1,035.14 | |||
| 35632 | Robert Baines | 75.78 | |||
| 35633 | Robert Nagel | 552.54 | |||
| 35634 | Robert Richardson | 80.00 | |||
| 35635 | Robert Slocum | 577.54 | |||
| 35636 | Scott Bond | 80.00 | |||
| 35637 | Scott Schantz Jr. | 30.00 | |||
| 35638 | Spotless Auto Lube & Wash | 76.95 | |||
| 35639 | State Installation & Service | 1,363.05 | |||
| 35640 | State Wire & Terminal | 324.43 | |||
| 35641 | Tractor Supply Company | 44.84 | |||
| 35642 | Truck & Trailer Specialties | 9,142.95 | |||
| 35643 | Vermeer Of Michigan Inc | 114.87 | |||
| 35644 | Verns Repair & Sport | 128.96 | |||
| 35645 | Wayne Roush | 552.54 | |||
| 188,327.31 | |||||
_____________________________________________________________________________
Motion was made and seconded to authorize Chairman Fiala to sign the annual Act 51 Certification Maps to be sent to the Michigan Department of Transportation
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made and seconded to hire SME out of Grand Rapids, Michigan to do the 2016 Material Testing.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Fee Schedule filed in Board Minutes Letter and Petitions file.
Motion was made and seconded WHEREAS, Act 143 of the Public Acts of Michigan of 1943, as amended (“Act 143”), authorizes the Board of County Road Commissioners of the County of Barry (the “Board”) to borrow in anticipation of future Michigan Transportation Fund monies to be derived from State-collected taxes, including gasoline and weight taxes and returned to the County of Barry (the “County”) for County road purposes (the “Taxes”) and to issue its Notes in anticipation of the collection thereof; and
WHEREAS, the Board of Commissioners of the County of Barry, by resolution adopted February 23, 2016 (the “County Resolution”), has authorized the borrowing of such funds in accordance with the provisions of Act 143.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
- Purpose; Authorization Security. The Board shall borrow for the purpose of defraying the cost of County road improvements consisting of the construction, improvement, maintenance and repair of County highways and related general County road purposes permitted by Act 143, and more specifically described in Exhibit A hereto (the “Project”), the sum of Four Million Five Hundred Thousand Dollars ($4,500,000), and issue its Michigan Transportation Fund Notes, Series 2016 (the “Notes”) in anticipation of the collection of Taxes.
An irrevocable appropriation of a sufficient amount of the Taxes which have not been heretofore specifically allocated for other purposes be, and is, hereby made to pay the principal of and interest on the Notes, and the Taxes so appropriated are hereby pledged for the payment of the principal of and interest on the Notes. The Notes shall not be a general obligation of the County.
- Terms of Notes. The Notes shall be dated as of the date of delivery to the initial purchaser thereof, shall bear interest at a rate or rates not to exceed 6.00% per annum to be determined upon the competitive sale thereof, payable on August 1, 2016, and semi-annually thereafter on each February 1 and August 1, until payment of the principal hereof has been made or duly provided for. The Notes shall be issued in substantially the form and tenor as set forth in Exhibit B attached hereto, shall be in denominations of $5,000 or multiples thereof up to the amount of a single maturity, shall be issued in one or more series, shall be numbered from 1 upwards in order of authentication of each series, shall be fully registered and shall be due and payable on August 1 each year and in the amounts as follows:
Date of Maturity Principal Date of Maturity Principal
August 1 Amount August 1 Amount
2017 $300,000 2022 $475,000
2018 $350,000 2023 $500,000
2019 $400,000 2024 $525,000
2020 $400,000 2025 $550,000
2021 $450,000 2026 $550,000
The Notes shall not be sold for less than 100% of par value, nor more than 102% of par value.
Notwithstanding the foregoing or any other provision of this resolution, the Chairman of the Board and the Managing Director, acting on the written recommendation of Bendzinski & Co., as municipal advisor to the Board (the “Municipal Advisor”) with respect to the Notes, are hereby authorized to adjust the final terms of the Notes set forth herein to the extent necessary or convenient to complete the transactions authorized herein, and in pursuance of the foregoing are authorized to exercise the authority and make the determinations authorized pursuant to Section 315(1)(d) of Act 34 including, but not limited to, determinations regarding prices, maturities, principal amounts, denominations, dated dates, dates of issuance, interest payment dates, redemption rights, designation of series, and other matters, it being understood that any such adjustment in the final bond
terms made by the Chairman of the Board and Managing Director shall be made in anticipation of and preparation for the competitive sale of the Notes, that the rates of interest payable on the Notes shall be determined upon the competitive sale of the Notes and that the principal amount of the Notes, as adjusted shall not in the aggregate exceed $4,500,000.
The Notes may be issued in book-entry only form as one note per maturity fully registered in the name of Cede & Co., as noteholder and nominee for The Depository Trust Company (“DTC”), New York, New York. If this option is selected, DTC will act as securities depository for the Notes, purchase of the Notes will be made in book-entry only form in the denomination of $5,000 or any integral multiple thereof, and purchasers will not receive certificates representing their interest in notes purchased. If the Notes are issued in book-entry only form, provisions in this Resolution to the contrary shall be of no force or effect unless and until the suspension of the book-entry only system. The Managing Director shall determine whether the Notes shall be issued in book-entry only form, to make such changes in the form of the Notes and in the official notice of sale as shall be necessary or convenient to enable the Notes to be issued in book-entry only form, and may execute such documents as may be required to enable the Notes to be so issued.
- Note Registrar; Method of Payment. The Huntington National Bank, Grand Rapids, Michigan, shall act on behalf of the Board as paying, registration and transfer agent (the “Note Registrar”). The Board reserves the right to designate an alternate financial institution to act as Note Registrar for the Notes and in such event the Board shall mail notice to all registered owners of the Notes not less than 60 days prior to the effective date of said change in Note Registrar. The Notes and the interest thereon shall be paid in lawful money of the United States of America by the Note Registrar. The principal of the Notes shall be payable upon presentation and surrender thereof at the principal office of the Note Registrar and the interest thereon shall be paid by first class mail or other acceptable method to the registered owners of record as of each January 15 with respect to payments due and payable on the immediately succeeding February 1, and as of each July 15 with respect to payments due and payable on the immediately succeeding August 1.
- Redemption of Notes Prior to Maturity. The Notes maturing in the years 2017 through 2026, inclusive, shall not be subject to redemption prior to maturity.
- Registration. The Notes shall be registered both as to principal and interest in substantially the form and tenor as set forth in Exhibit B attached hereto. Any individual note shall be transferable on the Note register maintained with respect to the Notes upon the surrender of the individual note together with an assignment executed by the registered owner or his or her duly authorized attorney in form satisfactory to the Note Registrar. Upon receipt of a properly assigned Note, the Note Registrar shall authenticate and deliver a new note or notes in equal aggregate principal amount and like interest rate and maturity to the designated transferee or transferees. Any individual note may likewise be exchanged for one or more other notes with the same interest rate and maturity in authorized denominations aggregating the same principal amount as the note being exchanged. Such exchange shall be effected by surrender of the individual note to be exchanged to the Note Registrar with written instructions signed by the registered owner of the individual note or his or her attorney in form satisfactory to the Note Registrar. Upon receipt of an individual note with proper written instructions the Note Registrar shall authenticate and deliver a new note or notes to the registered owner of the Note or his or her properly designated transferee or transferees or attorney. A transfer, exchange and registration of Notes shall be without expense or service charge to the registered holder except for any tax or other governmental charge required to be paid with respect to such transfer, exchange or registration. The Note Registrar shall not be required to transfer or exchange Notes or parts of Notes which have been selected for redemption.
- Duties of Note Registrar. The Note Registrar shall act on behalf of the Board as paying, registration and transfer agent with respect to the Notes. In such capacity, the Note Registrar shall, upon receipt of sufficient funds from the Board, make timely payments of principal and interest on the Notes, authenticate the Notes upon their initial issuance and subsequent transfer to successive holders, act as registrar of the Notes including the preparation and maintenance of a current register of registered owners of the Notes, coordinate the transfer of individual notes between successive holders, including printing and transferring new certificates, and perform all other duties set forth in this Resolution or otherwise normally performed by paying, registration and transfer agents. All reasonable fees and expenses of the Note Registrar shall be paid by the Board.
- Replacement of Notes. Upon receipt by the Note Registrar of proof of ownership of an unmatured note, or satisfactory evidence that the note has been lost, apparently destroyed or wrongfully taken and of security or indemnity which complies with applicable law and is satisfactory to the Note Registrar, the Note Registrar may deliver a new executed note to replace the note lost, apparently destroyed or wrongfully taken in compliance with applicable law. In the event an outstanding matured note is lost, apparently destroyed or wrongfully taken, the Board may authorize the Note Registrar to pay the note without presentation upon the receipt of the same documentation required for the delivery of a replacement note. The Note Registrar for each new note delivered or paid without presentation as provided above, shall require the payment by the noteholder of expenses, including counsel fees, which may be incurred by the Note Registrar and the Board in connection therewith. Any note delivered pursuant to the provisions of this Paragraph 7 in lieu of any note lost, apparently destroyed or wrongfully taken shall be of the same form and tenor and be secured in the same manner as the note originally issued.
- Debt Service Fund. There shall be established and maintained on the books of the County Treasurer for the Board a fund to be designated “SERIES 2016 CAPITAL IMPROVEMENT NOTES DEBT SERVICE FUND” (the “Debt Service Fund”) for each series of the Notes. Into said fund there shall be placed (i) the accrued interest, if any, from the date of the Notes to the date of delivery thereof; (ii) capitalized interest on the Notes, if any, from the date of delivery of the Notes, and (iii) premium, if any, received at the time of delivery of said Notes. As part of the Debt Service Fund, there shall be established and maintained such subaccounts as are deemed necessary and appropriate for the proper administration of the Debt Service Fund and compliance with the requirements of Section 148 of the Internal Revenue Code of 1986, as amended (the “Code”). The principal of, premium, if any, and interest on the Notes together with the Registrar’s fee and the cost of continuing disclosure, if any, for the term of the Notes, when due shall be paid directly out of the Debt Service Fund or its subaccounts. All amounts hereby pledged to the prompt payment of the principal of and interest on the Notes shall be kept and maintained in the Debt Service Fund so long as there are any of the Notes, or interest thereon, outstanding and unpaid. After payment in full of the Notes and the interest thereon, or after provision has been made for the payment in full of the Notes and the interest thereon in the manner provided in Paragraph 21, the surplus remaining in the Debt Service Fund shall be used for such purposes as required or permitted by law.
- Construction Fund. Prior to delivery and sale of the Notes, there shall be established and maintained on the books of the County Treasurer for the Board a separate account designated “SERIES 2016 CAPITAL IMPROVEMENT NOTES – CONSTRUCTION FUND” (the “Construction Fund”) for the Notes. After deducting a sum equal to the amount of any (i) accrued interest from the date of the Notes to the date of delivery thereof; (ii) capitalized interest on the Notes, if any, from the date of delivery of the Notes; and (iii) premium, if any, which sums shall be deposited in the Debt Service Fund, the balance of the proceeds of the Notes shall be deposited into the Construction Fund. The monies on deposit in the Construction Fund from time to time shall be used solely for the purpose for which the Notes were issued. No proceeds of the Notes shall be used to pay any cost not related to the Project as described in this Resolution. Any unexpended balance shall be used for such purposes as required or permitted by law including, without limitation, transfer to the Debt Service Fund for payment of principal, premium, if any, and interest on the Notes at maturity or by redemption. After completion
of the Project and disposition of remaining Note proceeds, if any, pursuant to the provisions of this Paragraph, the Construction Fund shall be closed.
- Useful Life. The Project is estimated to have a period of usefulness of not less than ten (10) years.
- Competitive Sale of Notes; Official Notice of Sale. The Notes shall be sold at a public sale. Sealed bids for the purchase of the Notes shall be received up to such time as shall later be determined by the Managing Director. The Managing Director shall cause an Official Notice of Sale for the Notes, substantially in the form shown on attached Exhibit C, to be published in The Bond Buyer, which is a publication printed in the English language and circulated in the State of Michigan, which carries as a part of its regular service notices of the sale of municipal bonds and notes, at least seven (7) full days before the date fixed for sale of the Notes.
- Award of Sale of Notes. In accordance with Section 315(1)(d) of Act 34, the Chairman of the Board and Managing Director are hereby authorized and directed to award the sale of the Notes to the bidder whose bid produces the lowest true interest cost to the Board to be determined as set forth in the Official Notice of Sale attached hereto as Exhibit B, subject to the following:
- The principal amount of the Notes shall not exceed $4,500,000.
- The Notes shall mature in not more than 10 years.
- The interest rate on the Notes shall not exceed six percent (6%) per annum.
- Tax Covenant. The Board covenants to comply with all provisions of applicable State and Federal law to maintain the tax exempt status of the Notes, including all requirements of the Internal Revenue Code of 1986, as amended (the “Code”) necessary to assure that the interest on the Notes will be and will remain excludable from gross income for federal income taxation (as opposed to alternative minimum or other indirect taxation). The Board further covenants that the Board will make no use of the proceeds of the Notes which, if such use had been reasonably expected on the date of issuance of the Notes, would have caused the Notes to be “arbitrage bonds” as defined in Section 148 of the Code. In addition, the Board covenants to comply with all applicable provisions of the Code that must be satisfied subsequent to the issuance of the Notes in order that the interest on the Notes be excluded (or continue to be excluded) from gross income within the meaning of Section 103(a) of the Code. The Managing Director and the County Treasurer are authorized to do all things necessary to assure that the interest on the Notes will be and will remain excludable from gross income for federal income tax purposes and that the Notes will be and remain binding and valid obligations of the Board.
- Investment of Funds. The County Treasurer shall keep full and complete records of all deposits to and withdrawals from the Debt Service Fund and the Construction Fund and of all investments of monies in such accounts and other transactions relating thereto. The County Treasurer is authorized to invest the monies in said accounts in any one or more lawful investments authorized for counties by law and consistent with the County investment policy.
- Qualified Tax Exempt Obligation. The Notes are hereby designated as “qualified tax exempt obligations” within the meaning of Section 265(b)(3) of the Code, it being reasonably anticipated by this Board, and by the County in accordance with the County Resolution, that the aggregate amount of qualified tax exempt obligations which will be issued by the County and all subordinate entities to the County, including the Board, shall not exceed $10,000,000 during calendar year 2016.
- Revised Municipal Finance Act. The Board currently meets the requirements of qualified status under Section 303(3) of Act 34, and shall comply with all applicable requirements of Act 34, including the filing of a security report and the payment of the filing fee required by Section 319 of Act 34.
- Execution and Delivery of Notes. The Chairman and Secretary of the Board are authorized and directed to execute the Notes in substantially the form approved with such necessary variations, omissions, corrections and insertions as they deem appropriate and are required for and on behalf of the Board, manually or by facsimile signature for and on behalf of the Board, and, if the Board has a seal, to place thereon the Board Seal or a facsimile thereof; provided that the Notes shall be executed by the facsimile signatures of the said Chairman and Secretary only if the Notes are thereafter manually authenticated by the Note Registrar. The Chairman of the Board, the Board Secretary, and the Managing Director are authorized and directed to execute and deliver on behalf of the Board such certificates, affidavits, investment agreements or other documents or instruments, including applications for ratings or municipal bond insurance, as may be required by the initial purchaser of the Notes (the “Purchaser”), Note Counsel (as defined below), or the Board’s Municipal Advisor, or convenient to effectuate the execution and delivery of the Notes. Upon execution of the Notes, the Secretary is hereby authorized and directed to deliver or cause to be delivered the Notes to the purchaser or purchasers thereof, upon receipt by the County Treasurer of the purchase price therefor less any discount and plus any premium and accrued interest, if any, to the date of delivery. The Board shall furnish the Notes ready for execution without expense to the purchaser. The Board shall also furnish without expense to the purchaser at the time of delivery of the Notes, the approving opinion of Mika Meyers PLC, Attorneys (“Note Counsel”), Grand Rapids, Michigan, approving the legality of the Notes. The Notes will be delivered at the expense of the Board in such city as agreed upon with the purchaser thereof. The proceeds of the Notes shall be deposited into the Debt Service Fund and the Construction Fund, as provided in Paragraphs 8 and 9, above.
- Official Statement. The Chairman of the Board is authorized to cause the preparation of a near final official statement and a final official statement for the Notes for the purpose of enabling compliance with SEC Rule 15c2-12 (the “Rule”), and to do all other things necessary to enable compliance with the Rule. After the award of the Notes, the Board will provide on a timely basis a reasonable number of copies of the final official statement at its expense (and such additional copies of the final official statement as reasonably requested by, and at the expense of, the successful bidder or bidders) to enable the successful bidder or bidders to comply with the Rule and the rules of the Municipal Securities Rulemaking Board.
- Continuing Disclosure. The Board hereby covenants and agrees, for the benefit of the holders of the Notes to execute a Continuing Disclosure Agreement in substantially the form attached hereto as Exhibit D, as the written undertaking of the Board (the “Undertaking”) required by the Rule and to provide continuing disclosure of certain financial information and operating data and timely notices of the occurrence of certain events in accordance with the Rule. This Undertaking shall be enforceable by the holders of the Notes in the manner set forth therein and any failure by the Board to comply with the provisions of the Undertaking shall not be an event of default with respect to the Notes. The Undertaking is hereby approved in the form attached and the Chairman is hereby authorized and directed to execute the Undertaking and deliver the same for and on behalf of the Board in conjunction with the delivery of the Notes in the form approved by this Resolution together with such additions and deletions as said officers deem to be appropriate and in the best interest of the Board (in such number of counterparts as may be desirable).
- Reservation of Rights. The Board reserves the right to refund the Notes, in whole or in part, prior to maturity, subject to the requirements of the Code and Act 143.
- Defeasance. In the event cash or direct obligations of the United States or obligations the principal of and interest on which are guaranteed by the United States, or a combination thereof, the principal of and interest on which, without reinvestment, come due at times and in amounts sufficient to pay at maturity or such earlier date, if any, as the Notes are subject to redemption in full, the principal of and interest on the Notes, shall have been deposited in trust, this Note Resolution shall be defeased and the owners of the Notes shall have no further rights under this Note Resolution except to receive payment of the principal of and interest on the Notes from the cash or securities deposited in trust and the interest and gains thereon and to transfer and exchange Notes as provided herein.
- All resolutions and parts of resolutions in conflict herewith shall be and the same are hereby rescinded.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made and seconded WHEREAS, the Board of County Road Commissioners of the County of Barry (the “County Road Commission”), acting pursuant to and in accordance with the provisions of Act 143 of the Public Acts of Michigan of 1943, as amended (“Act 143”), intends to construct, improve, maintain and repair County highways and roads (the “Project”) and finance the Project by issuing its notes;
WHEREAS, all or a portion of the costs of the Project will be financed through the issuance of tax-exempt notes pursuant to Act 143 in a maximum principal amount of $4,500,000 (the “Notes”); and
WHEREAS, the Road Commission expects to pay from the Road Commission fund revenues and/or Michigan Transportation Fund certain expenses of the Project prior to the issuance of the Notes, and expects to be reimbursed for such expenses from proceeds of the Notes.
NOW, THEREFORE, BE IT RESOLVED THAT:
- The Road Commission makes the following declarations for the purpose of complying with the reimbursement rules of Treas. Reg. § 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended (the “Reimbursement Regulations”):
- The Road Commission hereby declares its official intent, and expectation, to reimburse all or a portion of the amounts so advanced by the Road Commission for the Project, as more particularly described in (b) below, with proceeds of the Notes.
- The expenditures described in this paragraph (b) are for the purpose of defraying the costs of the Project including, but not limited to, construction costs, costs to acquire materials for the Project, engineering costs, and paying related issuance costs.
- It is reasonably expected that the Road Commission has advanced, or will advance, funds for the Project prior to issuance of the Notes, including items exempt from the Reimbursement Regulations, from monies on hand in the Road Commission’s General Fund in the estimated amount of $1,500,000.
- In accordance with Treasury Regulation 1-150-2(d)(2)(ii), and Section 148(f)(4) of the Internal Revenue Code of 1986, as amended, it is the Road Commission’s reasonable expectation that the aggregate face amount of all tax exempt notes issued or to be issued by the Road Commission in calendar year 2016 is not expected to exceed $5,000,000 and, therefore, the Notes will be issued no later than three (3) years after the date the first expenditure to be reimbursed was made.
- All resolutions and parts of resolutions in conflict herewith shall be and the same are hereby rescinded.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 8:02 A.M.
_________________________________ __________________________________
Chairman Secretary
Board Meeting
There will be a Board meeting on 3/15/16 @ 7:30am.
Board Meeting Changes
The regularly scheduled Board meeting on March 15, 2016 & April 19, 2016 have been cancelled. A meeting has been scheduled for April 11, 2016 at 7:30am.
March 1, 2016
The regular meeting of the Barry County Road Commission was called to order at 7:30 A.M. by Chairman Fiala
Members present: Fiala, Solmes, Dykstra and Managing Director Bradley Lamberg.
The agenda for March 1, 2016 was approved.
The minutes of February 16, 2016 were approved as printed.
______________________________________________________________________________
Motion was made and seconded to approve payroll for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
CHECK NAME AMOUNT
2/25/16 Barry County Road Commission $92,154.60
_____________________________________________________________________________
Motion was made and seconded to approve the bills for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Check Name Amount
2/23/16
| 35549 | Graff Truck Center | 24,625.00 | ||
| 2/25/16 | ||||
| 35550 | Adams Remco Inc | 585.21 | ||
| 35551 | Alta Construction Equipment | 2,540.13 | ||
| 35553 | American Express | 8,214.08 | ||
| 35554 | BJ Hydraulics Inc. | 15.02 | ||
| 35555 | Chris BeBeau BCRC | 341.33 | ||
| 35556 | Consumers Energy | 6,582.56 | ||
| 35557 | County Road Association | 58.83 | ||
| 35558 | Dan Zeeff | 25.00 | ||
| 35559 | Hastings Ace Hardware | 71.01 | ||
| 35560 | Ketchum Machine Co | 245.00 | ||
| 35561 | Lincoln National Life Ins | 146.60 | ||
| 35562 | Lyden Oil Company | 1,674.09 | ||
| 35563 | Michael R Kluck & Associates | 82.50 | ||
| 35564 | Mika, Meyers, Beckett & Jones | 3,812.75 | ||
| 35565 | NBT Screen Printing & Embroider | 133.00 | ||
| 35566 | O’Reilly Auto Parts | 87.98 | ||
| 35567 | Petersen Oil Inc | 11,360.78 | ||
| 35568 | Priority Health | 17,492.80 | ||
| 35569 | Professional Benefits Services | 601.50 | ||
| 35570 | Purity Cylinder Gases Inc | 1,413.90 | ||
| 35571 | Road Equipment Parts | 97.00 | ||
| 35572 | Southern MI Rd Comm F & Hr Ass | 20.00 | ||
| 35573 | Spectrum Health – Pennock | 109.00 | ||
| 35574 | State Of Michigan | 17.58 | ||
| 35575 | State Wire & Terminal | 195.09 | ||
| 35576 | Unum | 303.80 | ||
| 35577 | Verns Repair & Sport | 97.00 | ||
|
Check |
Name |
Amount |
||
| 35578 | Winter Equipment Company | 8,047.00 | ||
| Sub-Total | 64,370.54 | |||
| Total | 88,995.54 | |||
_____________________________________________________________________________
Motion was made and seconded to accept Hope Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
The Hope Township Board of Trustees has approved the following new projects in our budget for Hope Township for 2016:
Dust control same application as last year $15,000 budget
Line Painting $243
Kinsbury Road edge & full slag seal $78,053
______________________________________________________________________________
Motion was made and seconded, WHEREAS, the County Road Commission for Barry County has five bridges that are in need of replacement due to their poor physical condition. The bridges in order of replacement priority are:
- Structure Number 559, North Avenue over Wabascon Creek, Replacement.
- Structure Number 560, Charlton Park Road over Little Thornapple River, Replacement.
- Structure Number 566, Barger Road over Mud Creek, Replacement.
- Structure Number 567, River road over Thornapple River, (PM) Deck repair.
- Structure Number 569, Center Road over Thornapple River, (PM) Deck Repair.
WHEREAS, the County Road Commission for Barry County has reviewed the applications requesting funds for the construction cost of replacing said bridges. Furthermore, the County Road Commission of Barry County understands that they:
- Must pay five percent of the as-bid construction cost and the entire cost of all engineering services and right of way.
- Must agree to have sufficient funds to pay their share of the costs for construction in fiscal year 2019.
NOW, THEREFORE, BE IT RESOLVED that the County Road Commission for Barry County hereby approves the filing of the said application with the Michigan Department of Transportation requesting funds through their local bridge program for the replacement of the five bridges. Further that we are actively seeking their participation in the replacement of the bridges.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made and seconded to sign the MDOT Plan Cover Letters for Federal Aid Job #120206 for Chip Sealing North Avenue, Finkbeiner Road, Charlton Park Road, and Yankee Springs Road.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
The following material bids were opened on February 18, 2016 at 10:30 A.M.
Culverts:
| Bid Items | Units | Contech ES Zeeland, MI | Jensen Bridge Sandusky, MI | Cadillac Culvert Cadillac, MI | Haviland DP Haviland, OH | St. Regis Culvert Charlotte, MI |
| 12″ 16ga CMP – 2oz Zinc-Galv | ft | NO BID | $5.25 | $5.20 | NO BID | $5.20 |
| 12″x12″ Band 2oz Zinc-Galv | ea | NO BID | $9.19 | $10.00 | NO BID | $9.10 |
| 15″ 16ga CMP – Aluminized | ea | NO BID | $7.23 | $7.20 | NO BID | $7.10 |
| 15″X12″ Band – Aluminized | ea | NO BID | $12.65 | $12.00 | NO BID | $11.75 |
| 18″ 16ga CMP – Aluminized | ea | NO BID | $8.73 | $8.70 | NO BID | $8.65 |
| 18″X24″ Band – Aluminized | ea | NO BID | $17.46 | $15.25 | NO BID | $17.30 |
| 24″ 14ga CMP – Aluminized | ea | NO BID | $14.13 | $14.10 | NO BID | $14.05 |
| 24″X24″ Band – Aluminized | ea | NO BID | $28.16 | $24.70 | NO BID | $28.10 |
| 12″ SLCPP | ea | $5.80 | $6.56 | NO BID | $4.381 | $5.50 |
| 12″ SLCPP – Split Coupler | ea | NO BID | NO BID | NO BID | $5.920 | NO BID |
| 15″ SLCPP | ea | $6.96 | $8.25 | NO BID | $5.608 | $7.45 |
| 15″ SLCPP – Split Coupler | ea | NO BID | NO BID | NO BID | $8.490 | NO BID |
| 18″ SLCPP | ea | $8.70 | $12.87 | NO BID | $8.542 | $10.20 |
| 18″ SLCPP – Split Coupler | ea | NO BID | NO BID | NO BID | $11.130 | NO BID |
| 24″ SLCPP | ea | $11.02 | $19.79 | NO BID | $13.556 | $17.00 |
| 24″ SLCPP – Split Coupler | ea | NO BID | NO BID | NO BID | $17.370 | NO BID |
| NO BIDS FOR CONCRETE PIPE | ||||||
| SLCPP 12″ X 30′ | ea | NO BID | NO BID | NO BID | $4.381 | NO BID |
| Discounts | 0.50% | 1.00% | 1.00% | |||
Motion was made and seconded to award the Culvert bid to Haviland for plastic pipe and all bidders for corrugated metal pipe for the sizes bid. Quotes will still be taken for larger sizes.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Pavement Marking
| Bid Items | Bid Quantity | Units | Michigan Pavement Markings LLC Wyoming, MI | PK Contracting Lake City, MI | ||||
| Unit Rate | Item Total | Unit Rate | Item Total | |||||
| 4″ White Line | 500,000 | ft | $0.0410 | $20,500.00 | $0.0437 | $21,850.00 | ||
| 4″ Yellow Line | 1,000,000 | ft | $0.0410 | $41,000.00 | $0.0437 | $43,700.00 | ||
| Total Bid | $61,500.00 | $65,550.00 | ||||||
Motion was made and seconded to award the Pavement Marking bid to Michigan Pavement Markings LLC.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
| SCRAPER BLADES | ST REGIS CULVERT | ST REGIS CULVERT | SCRAPER BLADES | ST REGIS CULVERT | ST REGIS CULVERT | |
| 3/4″x8″x72″ SCRAPER BLADES | Delivered | Pick Up | Delivered | Pick Up | ||
| 3/4″x8″x84″ GRADER BLADES | ||||||
| QTY: 250-500 | QTY: 1-50 | |||||
| 3 Months | $83.58 | $83.58 | 3 Months | $98.56 | $108.46 | |
| 6 Months | $91.50 | $91.50 | 6 Months | $121.10 | $121.10 | |
| 12 Months | N/B | N/B | 12 Months | N/B | N/B | |
| QTY: 500-1000 | QTY: 50-100 | |||||
| 3 Months | $83.58 | $83.58 | 3 Months | $98.56 | $98.60 | |
| 6 Months | $91.50 | $91.50 | 6 Months | $121.10 | $121.10 | |
| 12 Months | N/B | N/B | 12 Months | N/B | N/B | |
| QTY: 1000-1500 | QTY: 100 – 500 | |||||
| 3 Months | $83.58 | $83.58 | 3 Months | $98.56 | $98.60 | |
| 6 Months | $91.50 | $91.50 | 6 Months | $110.25 | $110.25 | |
| 12 Months | N/B | N/B | 12 Months | N/B | N/B | |
| QTY: 1500-2000 | QTY: 500-1000 | |||||
| 3 Months | $83.58 | $83.58 | 3 Months | $98.56 | $98.60 | |
| 6 Months | $91.50 | $91.50 | 6 Months | $110.25 | $110.25 | |
| 12 Months | N/B | N/B | 12 Months | N/B | N/B | |
| 3/4″x8″x72″ SERRATED BLADES | ||||||
| QTY: 0-250 | ||||||
| 3 Months | $122.70 | $122.70 | ||||
| 6 Months | $130.50 | $130.50 | ||||
| 12 Months | N/B | N/B | ||||
| QTY: 250-500 | ||||||
| 3 Months | $116.70 | $116.70 | ||||
| 6 Months | $130.50 | $130.50 | ||||
| 12 Months | N/B | N/B | ||||
| QTY: 500-1000 | ||||||
| 3 Months | $116.70 | $116.70 | ||||
| 6 Months | $130.50 | $130.50 | ||||
| 12 Months | N/B | N/B | ||||
| QTY: 1000-1500 | ||||||
| 3 Months | $116.70 | $116.70 | ||||
| 6 Months | $130.50 | $130.50 | ||||
| 12 Months | N/B | N/B |
Motion was made and seconded to award the 3 month Scraper Blade bid to St. Regis Culvert.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Asphalt Paving:
| Bid Items | Rieth Riley Const. Co., Inc. Ada, MI | Michigan Paving & Materials Kzoo, MI | Lakeland Asphalt Battle Creek, MI | Superior Asphalt GR, MI | |
| Option #1 – County Wide | |||||
| Traffic Control | $25,526.30 | $49,230.00 | $25,000.00 | $58,309.00 | |
| Milling | $12,720.00 | $8,930.00 | $11,000.00 | $10,000.00 | |
| Shoulder Gravel (CIP) | $218,960.00 | $179,625.40 | $195,500.00 | $218,960.00 | |
| Shoulder widening (13A HMA) | $192,484.92 | $193,313.01 | $260,695.00 | $208,556.00 | |
| Hand Patching (36A HMA) | $62,745.00 | $40,000.00 | $29,000.00 | $55,000.00 | |
| Wedging (36A HMA) | $345,350.00 | $375,000.00 | $290,000.00 | $325,000.00 | |
| Approach Paving (36A HMA) | $114,720.00 | $80,000.00 | $58,000.00 | $80,000.00 | |
| Mainline Paving (36A HMA) | $2,114,204.50 | $2,128,999.00 | $2,043,050.00 | $2,219,175.00 | |
| Total Option #1 | $3,086,710.72 | $3,055,097.41 | $2,912,245.00 | $3,175,000.00 | |
| Option #2 – Quadrants | |||||
| North-East Quadrant | |||||
| Traffic Control | $6,673.40 | $6,458.00 | $6,500.00 | $14,522.00 | |
| Milling | $3,125.00 | $2,192.50 | $4,000.00 | $2,500.00 | |
| Shoulder Gravel (CIP) | $69,748.00 | $55,524.39 | $62,275.00 | $69,748.00 | |
| Hand Patching (36A HMA) | $15,686.25 | $10,000.00 | $7,500.00 | $11,250.00 | |
| Wedging (36A HMA) | $102,750.00 | $112,500.00 | $90,000.00 | $93,000.00 | |
| Approach Paving (36A HMA) | $26,680.00 | $20,000.00 | $15,000.00 | $18,750.00 | |
| Mainline Paving (36A HMA) | $630,274.00 | $665,022.55 | $626,100.00 | $605,230.00 | |
| Total NE Quadrant | $854,936.65 | $871,697.44 | $811,375.00 | $815,000.00 | |
| North-West Quadrant | |||||
| Traffic Control | $7,506.91 | $26,900.00 | $7,000.00 | $14,415.00 | |
| Milling | $4,375.00 | $3,290.00 | $4,900.00 | $3,500.00 | |
| Shoulder Gravel (CIP) | $74,536.00 | $56,540.88 | $66,550.00 | $74,536.00 | |
| Shoulder widening (13A HMA) | $118,110.00 | $122,415.30 | $161,925.00 | $123,825.00 | |
| Hand Patching (36A HMA) | $18,823.50 | $12,000.00 | $8,850.00 | $13,500.00 | |
| Wedging (36A HMA) | $119,875.00 | $131,250.00 | $103,250.00 | $108,500.00 | |
| Approach Paving (36A HMA) | $40,152.00 | $28,000.00 | $20,650.00 | $26,250.00 | |
| Mainline Paving (36A HMA) | $734,502.84 | $783,024.39 | $743,577.00 | $730,974.00 | |
| Total NW Quadrant | $1,117,881.25 | $1,163,420.57 | $1,116,702.00 | $1,095,500.00 | |
| South-East Quadrant | |||||
| Traffic Control | $4,839.69 | $4,172.00 | $4,000.00 | $15,817.00 | |
| Milling | $2,100.00 | $1,251.00 | $3,000.00 | $3,000.00 | |
| Shoulder Gravel (CIP) | $29,316.00 | $28,091.01 | $26,175.00 | $33,504.00 | |
| Hand Patching (36A HMA) | $12,549.00 | $8,000.00 | $5,500.00 | $12,500.00 | |
| Wedging (36A HMA) | $37,135.00 | $37,500.00 | $27,500.00 | $33,500.00 | |
| Approach Paving (36A HMA) | $17,208.00 | $12,000.00 | $8,250.00 | $12,750.00 | |
| Mainline Paving (36A HMA) | $279,978.34 | $260,061.36 | $241,285.00 | $293,929.00 | |
| Total SE Quadrant | $383,126.03 | $351,075.37 | $315,710.00 | $405,000.00 | |
| South-West Quadrant | |||||
| Traffic Control | $6,506.69 | $11,700.00 | $5,000.00 | $22,043.00 | |
| Milling | $3,125.00 | $2,192.50 | $4,000.00 | $5,000.00 | |
| Shoulder Gravel (CIP) | $45,332.00 | $39,455.03 | $40,475.00 | $51,808.00 | |
| Shoulder widening (13A HMA) | $74,368.00 | $70,905.24 | $98,770.00 | $81,340.00 | |
| Hand Patching (36A HMA) | $15,686.25 | $10,000.00 | $7,000.00 | $15,625.00 | |
| Wedging (36A HMA) | $85,625.00 | $93,750.00 | $70,000.00 | $83,750.00 | |
| Approach Paving (36A HMA) | $28,680.00 | $20,000.00 | $14,000.00 | $21,250.00 | |
| Mainline Paving (36A HMA) | $469,577.79 | $455,851.55 | $436,744.00 | $514,734.00 | |
| Total SW Quadrant | $728,900.73 | $703,854.32 | $675,989.00 | $795,550.00 | |
| Alternate #1 – BCRC Supplies Shoulder Gravel | |||||
| Shoulder Gravel (CIP) – DEDUCT/CYD | -$10.00 | -$11.00 | -$8.00 | -$8.00 | |
Motion was made and seconded to award the North-East, South-East, and South-West quadrants to Lakeland Asphalt and to award the North-West quadrant to Superior Asphalt.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Liquid Asphalt:
| MSOP Asphalt Emulsion Prime | HFRS-2BCRC | SS-1H Asphalt Emulsion | |||||
| Bidder | |||||||
| Bit Mat Products South Bend, IN | $2.2500 | $1.4785 | $1.8500 | ||||
| Michigan Paving & Materials Co. Monroe, MI | NO BID | $1.4900 | NO BID | ||||
| Asphalt Materials Inc. Oregon, OH | NO BID | $1.7983 | $2.0000 | ||||
| Prices all per gallon | |||||||
Motion was made and seconded to award the Liquid Asphalt bid to Bit Mat Products.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Crack Seal Blocks
| Bid Items | Units | Surface Coatings Auburn Hills, MI | Seal Master Romulus, MI | Sherwin Industries, Inc. Milwaukee, WI |
| MDOT Overband | lb | $0.395 | ||
| PolyFiber OH | lb | $0.446 | ||
| Poly Fiber Type 3 | lb | $0.485 | ||
| Asphalt Rubber Plus Type II | lb | $0.435 | ||
| Right Pointe Crackmaster 3405 | lb | $0.4495 |
Motion was made and seconded to award the Crack Seal Block bid to all bidders and purchase in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Bituminous Mixtures
| Bid Items | Units | Wyoming Asphalt Plainwell, MI | Lakeland Asphalt Battle Creek, MI | Michigan Paving & Materials Kalamazoo, MI | Superior Asphalt Grand Rapids, MI |
| 36A Picked up at the plant | ton | $48.00 | $49.75 | $54.00 | $53.00 |
| Trucking to NW quadrant | ton | $8.75 | $17.00 | $8.50 | NO BID |
| Trucking to NE quadrant | ton | $8.75 | $17.00 | $10.50 | NO BID |
| Trucking to SW quadrant | ton | $7.75 | $15.00 | $6.75 | NO BID |
| Trucking to SE quadrant | ton | $7.75 | $15.00 | $8.00 | NO BID |
Motion was made and seconded to award the Bituminous Mixture bid to all bidders and purchase in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Dust Control
| Michigan | S & M | ||
| Chloride | Liquid | ||
| Sales, LLC | Tire Fill, Inc. | ||
| Mineral Well Brine | Mineral Well Brine | ||
| Min % dust palliative | 32.20% | 27.50% | |
| Calcium Chloride | 21% (W/V) | 14.80% | |
| Magnesium Chloride | 3% (W/V) | 2.90% | |
| Other: | Potassium | 1% (W/V) | 0.19% |
| Sodium Chloride Max | 7.2% (W/V) | 9.61% | |
| Specific gravity | 1.26 | 1.23 | |
| Notes | 9,500 gal min load | ||
| 1% 10 Days, Net 30 | |||
| Assyria | $0.1595 | $0.1000 | |
| Barry | $0.1595 | $0.1200 | |
| Carlton | $0.1595 | $0.1200 | |
| Castleton | $0.1595 | $0.1300 | |
| Hope | $0.1595 | $0.1400 | |
| Irving | $0.1595 | $0.1400 | |
| Johnstown | $0.1595 | $0.1400 | |
| Orangeville | $0.1595 | $0.1400 | |
| Prairieville | $0.1595 | $0.1200 | |
| Thornapple | $0.1595 | $0.1400 | |
| Woodland | $0.1595 | $0.1400 | |
| Yankee Springs | $0.1595 | $0.1250 |
Motion was made and seconded to award the Dust Control bid to all bidders and purchase in the best interest of the Township.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Signs:
| Bid Items | Units | Osburn Associates Inc. | Vulcan Signs Foley, AL | Dornbos Signs, Inc Charlotte, MI |
| R1-1 Stop – 30″ | ea | $21.88 | $21.83 | $22.37 |
| R1-1 Stop – 36″ | ea | $31.51 | $31.64 | $32.22 |
| R1-2 Yield – 36″ | ea | $17.01 | $15.67 | $17.15 |
| R2-1 Speed Limit – 24″x30″ | ea | $18.90 | $18.60 | $19.06 |
| W Series Warning – 30″ B on Y | ea | $23.63 | $23.04 | $23.80 |
| W Series Warning – 36″ B on Y | ea | $23.63 | $33.46 | $34.20 |
| W1 (6 or 7) T. Arrow – 48″x24″ | ea | $30.24 | $29.90 | $30.40 |
| W1-8 Chevron – 18″x24″ | ea | $11.34 | $11.11 | $11.40 |
| W3-1 Stop Ahead Symbol – 30″ | ea | $24.25 | $23.89 | $30.47 |
| W3-1 Stop Ahead Symbol – 36″ | ea | $34.92 | $34.30 | $43.70 |
| W13-1 Adv. Speed – 18″x18″ | ea | $8.73 | $9.18 | $8.55 |
| Road Name Blank – 9″x24″ | ea | $8.82 | $9.22 | $10.00 |
| Road Name Blank – 9″x30″ | ea | $11.03 | $11.51 | $12.47 |
| Road Name Blank – 9″x36″ | ea | $13.23 | $13.82 | $15.00 |
| Road Name Blank – 9″x42″ | ea | $15.41 | $16.09 | $17.47 |
Motion was made and seconded to award the Traffic Control Sign Bid to all bidders and purchase in the best interest of the Barry County Road Commission.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made and seconded to meet in closed session to consider a written communication from the Road Commission Attorney, which is subject to the attorney-client privilege and, as such, is exempt from disclosure under the Michigan Freedom of Information Act.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Motion was made and seconded to open the Board Meeting back up to the public.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Motion was made and seconded to cancel the regularly scheduled meetings of March 15, 2016, April 5, 2016 and April 19, 2016 and to reschedule the April meetings for April 11, 2016 at 7:30 A.M.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 10:05 A.M.
_________________________________ __________________________________
Chairman Secretary
Frost Laws / Weight Restrictions
Weight restrictions will go into effect Monday, February 22, 2016 at 6 am.
February 16, 2016
The regular meeting of the Barry County Road Commission was called to order at 7:30 A.M. by Chairman Fiala
Members present: Fiala, Solmes, Dykstra and Managing Director Bradley Lamberg.
The agenda for February 16, 2016 was approved.
The minutes of January 27, 2016 were approved as printed.
______________________________________________________________________________
Motion was made and seconded to approve payroll for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
CHECK NAME AMOUNT
1/28/16 Barry County Road Commission $107,504.14
2/11/16 Barry County Road Commission $94,187.08
_____________________________________________________________________________
Motion was made and seconded to approve the bills for payment.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Check Name Amount
1/28/16
| 35458 | AIS Const Equip Corp | 81.55 | |||
| 35459 | Alro Steel Corporation | 1,229.15 | |||
| 35460 | Alta Construction Equipment | 1,430.24 | |||
| 35462 | American Express | 11,006.10 | |||
| 35463 | Andy Price | 40.00 | |||
| 35464 | AT&T | 907.35 | |||
| 35465 | Cardmember Service | 20.00 | |||
| 35466 | CARDMEMBER SERVICE | 345.00 | |||
| 35467 | Chris BeBeau BCRC | 166.68 | |||
| 35468 | Cummins Bridgeway LLC | 182.79 | |||
| 35469 | David Van Eerden | 1,000.00 | |||
| 35470 | Floyd’s Electric Service Inc | 245.00 | |||
| 35471 | Fox Chevrolet Buick | 223.81 | |||
| 35472 | Guardian Alarm Company | 93.44 | |||
| 35473 | Hastings Ace Hardware | 29.52 | |||
| 35474 | Hubbard Supply Company | 78.00 | |||
| 35475 | Lemmen Oil | 10,411.04 | |||
| 35476 | Lincoln National Life Ins | 151.80 | |||
| 35477 | Lyden Oil Company | 2,209.06 | |||
| 35478 | Manpower of Hastings | 642.58 | |||
| 35479 | MCRCSIP | 287.00 | |||
| 35480 | Michael R Kluck & Associates | 66.00 | |||
| 35481 | Neal’s Truck Parts | 10,808.61 | |||
| 35482 | Priority Health | 18,017.72 | |||
| 35483 | Professional Benefits Services | 583.50 | |||
| 35484 | Purity Cylinder Gases Inc | 641.60 | |||
| 35485 | Reynolds Heritage Land | 380.00 | |||
| 35486 | Road Equipment Parts | 2,423.18 | |||
|
Check |
Name |
Amount |
|||
| 35487 | Robert Miller | 100.70 | |||
| 35488 | Speedway Super America LLC | 131.02 | |||
| 35489 | Spencers Towing & Tire, Inc. | 119.50 | |||
| 35490 | Spotless Auto Lube & Wash | 115.95 | |||
| 35491 | State Wire & Terminal | 625.98 | |||
| 35492 | Total Funds by Hasler | 505.00 | |||
| 35493 | Truck & Trailer Specialties | 452.15 | |||
| 35494 | Unum | 325.50 | |||
| 35495 | Verns Repair & Sport | 111.03 | |||
| 35496 | Woodland Auto Body | 218.40 | |||
| Sub-Total | 66,405.95 | ||||
| 02/11/2016 | |||||
| 35497 | AIS Const Equip Corp | 255.18 | |||
| 35498 | Alta Construction Equipment | 482.37 | |||
| 35500 | American Express | 40,889.70 | |||
| 35501 | Bert Keeler | 380.00 | |||
| 35502 | Brad Lamberg | 80.00 | |||
| 35503 | Brandy Casey | 80.00 | |||
| 35504 | Charles Benedict | 552.54 | |||
| 35505 | Chris BeBeau | 80.00 | |||
| 35506 | Chris BeBeau BCRC | 280.70 | |||
| 35507 | City Of Hastings | 531.78 | |||
| 35508 | Consumers Energy | 7,225.79 | |||
| 35509 | County Rd Association Self Ins | 10,734.00 | |||
| 35510 | Dic Craven | 163.54 | |||
| 35511 | Douglas Peck | 80.00 | |||
| 35512 | Eric Downs | 25.00 | |||
| 35513 | Floyd’s Electric Service Inc | 445.00 | |||
| 35514 | Gary Vandecar | 604.71 | |||
| 35515 | Gerald Cisler | 552.54 | |||
| 35516 | Hastings Ace Hardware | 72.07 | |||
| 35517 | Howard Hostetler | 552.54 | |||
| 35518 | Jack Kineman | 552.54 | |||
| 35519 | Jake Welch | 80.00 | |||
| 35520 | Katie & Christy’s Mid-Lakes | 137.00 | |||
| 35521 | Kay Bohley | 25.00 | |||
| 35522 | Kendall Pranshka | 276.28 | |||
| 35523 | Kenneth Hurless | 276.28 | |||
| 35524 | Lakeland Asphalt Corp | 2,311.68 | |||
| 35525 | Larry Maupin | 604.71 | |||
| 35526 | Lawrence Barry | 270.00 | |||
| 35527 | Les’s Sanitary Service | 100.00 | |||
| 35528 | Lincoln National Life Ins | 153.20 | |||
| 35529 | Lyden Oil Company | 741.30 | |||
| 35530 | Madonna Foelich | 25.00 | |||
| 35531 | Mark Weeks | 340.00 | |||
| 35532 | Patricia Wolf | 276.28 | |||
| 35533 | Purity Cylinder Gases Inc | 1,417.82 | |||
| 35534 | Richard Raymond | 552.54 | |||
| 35535 | Road Equipment Parts | 1,498.96 | |||
| 35536 | Robert Baines | 81.78 | |||
| 35537 | Robert Nagel | 552.54 | |||
| 35538 | Robert Richardson | 80.00 | |||
| 35539 | Robert Slocum | 552.54 | |||
|
Check |
Name |
Amount |
|||
| 35540 | Scott Bond | 80.00 | |||
| 35541 | Scott Schantz Jr. | 30.00 | |||
| 35542 | Sherwin Industries Inc | 2,245.40 | |||
| 35543 | Spotless Auto Lube & Wash | 251.90 | |||
| 35544 | Truck & Trailer Specialties | 3,602.79 | |||
| 35545 | Vermeer Of Michigan Inc | 93.70 | |||
| 35546 | Verns Repair & Sport | 315.32 | |||
| 35547 | W.W. Grainger, Inc | 264.31 | |||
| 35548 | Wayne Roush | 552.54 | |||
| Sub-Total | 82,408.87 | ||||
| Total | 148,814.82 | ||||
_____________________________________________________________________________
Motion was made and seconded WHEREAS, the Board of County Road Commissioners of the County of Barry (the “County Road Commission”) has determine the need to borrow money and issue notes (the “Notes”) in the maximum amount of $4,500,000 to pay for the construction, improvement, maintenance and repair of County highways and related general County road purposes permitted by and pursuant to Act 143 of the Public Acts of Michigan of 1943, as amended (“Act 143”); and
WHEREAS, it is appropriate for this County Road Commission to retain bond counsel and a municipal advisor to assist the County Road Commission with the sale of the Notes; and
WHEREAS, it is also appropriate to authorize and direct the Managing Director to take appropriate actions with regard to the issuance and sale of the Notes.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
- The firm of Mike Meyers PLC is hereby retained by the County Road Commission to serve as bond counsel for the issuance of the Notes.
- The firm of Bendzinski & Company is hereby retained by the County Road Commission to serve as municipal advisor for the issuance of the Notes.
- The Managing Director is hereby authorized and directed to work collaboratively with bond counsel and the municipal advisor to determine the method of sale of the Notes, to obtain bids for the sale of the Notes in the manner recommended by the municipal advisor, and to report the results thereof to this County Road Commission for further action.
- All resolutions and part of resolutions in conflict herewith shall be and the same are hereby rescinded.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made and seconded WHEREAS, the Board of County Road Commissioners of the County of Barry (the “County Road Commission”) has determined the need to borrow money and issue notes (the “Notes”) in the maximum amount of $4,500,000 to pay for the construction, improvement, maintenance and repair of County highways and related general County road purposes permitted by and pursuant to Act 143 of the Public Acts of Michigan of 1943, as amended (“Act 143”), as more specifically described in Exhibit A hereto (the “Project”); and
WHEREAS, consistent with Act 143, the principal amount of the Notes must be submitted to the Barry County Board of Commissioners for authorization;
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
- The Barry County Board of Commissioners is hereby requested to authorize the County Road Commission to borrow money and issue the Notes for the Project in the maximum amount of $4,500,000, in accordance with Act 143.
- The Secretary is hereby authorized and directed to file a certified copy of this resolution with the Barry County Board of Commissioners.
- All resolutions and parts of resolutions in conflict herewith shall be and the same are hereby rescinded.
Exhibit A
Project Description for Act 143 Notes
The proceeds of the Notes shall be used for construction, improvement, maintenance and repair of County highways and other general county road purposes, including, but not limited to, the reconstruction, chip sealing, and seal coating of roads and related culvert and drainage improvements, of County primary and secondary roads, including, for example and without limitation, the following: Tasker, Brogan, Cedar Creek, Gilkey Lake, Delton, Charlton Park, Thornapple Lake, Nashville, Guernsey Lake, Stevens, Sisson, Banfield, Lacey, Assyria, Marsh, Cressey, W. State, Green Lake, Brown, Martin and Yankee Springs Roads and North Avenue, and related engineering and financing costs.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Rob Richardson, Equipment Superintendent, and Scott Schantz, Lead Mechanic, spoke to the Board about purchasing a vehicle for the Crack Sealing Crew to use. Graff Truck Center of Saginaw, Michigan, has a Used 2007 Chevrolet W5500 for $26,900.00 plus title and fees and would take our #900290 – 1980 Ford LN700 Truck in trade-in for $2,500.00.
Motion was made and seconded to purchase a Used 2007 Chevrolet W5500 with the trade in of BCRC Vehicle #900290 and the cost not to exceed $24,625.00.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Motion was made and seconded to set the material bid date for Asphalt Paving, Bituminous Mixtures, Crack Seal Blocks, Asphalt Emulsion, Scraper Blades, Pavement Marking, Traffic Control Signs, Dust Control, and Culverts for February 18, 2016 at 10:30 A.M.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
The CRA Ballot for Board of Directors was discussed and voted on.
______________________________________________________________________________
Motion was made and seconded to accept Prairieville Township Resolution for Road work.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Prairieville Township tentatively approved the following funds at the Budget Workshop on January 19, 2016 for the 2016/2017 year starting April 1, 2016 and ending March 31, 2017 for the Road of Prairieville Township. The Final Budget will be approved on March 9, 2016 so I will notify you of any changes.
Prairieville Township Resolution Cont.
4 Mile & Lindsey 350’ x 22’ paved approach east off 4 Mile Paving $18,000
Burchett & 3 Mile 2-150’ x 22’ paved approach Paving $20,000
Enzian Road (Cressey Road South to County Line) Edge & Full $13,009
Seal
Enzian Road (Cressey Road to 3 Mile Road) Edge & Full $67,548
Seal
Pine Lake Road (Norris Road to 500’ South of Merlau) Slag Seal $82,931
3 Mile Road (Doster Road to Norris Road) Slag Seal $60,660
Pine Lake Road (Norris Road East 0.51 Mile) Slag Seal $4,590
4 Mile Road (Doster Road to Lindsey Road) Crack Seal $4,550
Enzian Road (3 Mile to Pine Lake Road) Crack Seal $11,095
Milo Road & Norris Road (Lockshore Road to Delton Road) Crack Seal $15,155
Milo Road (Lockshore Road to M-43 Hwy) Crack Seal $5,355
Graham Road (Pine Lake Road West to Town Line) Crack Seal $1,015
Dust Control $10,000
Painting Lines $3262
Total $317,170
______________________________________________________________________________
Motion was made and seconded Whereas, the Barry County Road Commission hereinafter referred to as the ”GOVERNMENTAL AGENCY,” periodically applies to the Michigan Department of Transportation, hereinafter referred to as the “DEPARTMENT,” for permits, referred to as ”PERMIT,” to construct, operate, use and/or maintain utility or other facilities, or to conduct other activities, on, over, and under State Highway right of way at various locations within and adjacent to its corporate limits;
NOW THEREFORE, in consideration of the DEPARTMENT granting such PERMIT, the GOVERNMENTAL AGENCY agrees that:
- Each party to this Agreement shall remain responsible for any claims arising out of their own acts and/or omissions during the performance of this Agreement, as provided by law. This Agreement is not intended to increase either party’s liability for, or immunity from, tort claims, nor shall it be interpreted, as giving either party hereto a right of indemnification, either by Agreement or at law, for claims arising out of the performance of this Agreement.
- Any work performed for the GOVERNMENTAL AGENCY by a contractor or subcontractor will be solely as a contractor for the GOVERNMENTAL AGENCY and not as a contractor or agent of the DEPARTMENT. The DEPARTMENT shall not be subject to any obligations or liabilities by vendors and contractors of the GOVERNMENTAL AGENCY, or their subcontractors or any other person not a party to the PERMIT without its specific prior written consent and notwithstanding the issuance of the PERMIT. Any claims by any contractor or subcontractor will be the sole responsibility of the GOVERNMENTAL AGENCY.
- The GOVERNMENTAL AGENCY shall take no unlawful action or conduct, which arises either directly or indirectly out of its obligations, responsibilities, and duties under the PERMIT which results in claims being asserted against or judgment being imposed against the State of Michigan, the Michigan Transportation Commission, the DEPARTMENT, and all officers, agents and employees thereof and those contracting governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract. In the event that the same occurs, for the purposes of the PERMIT, it will be considered as a breach of the PERMIT thereby giving the State of Michigan, the DEPARTMENT, and/or the Michigan Transportation Commission a right to seek and obtain any necessary relief or remedy, including, but not by way of limitation, a judgment for money damages.
- The GOVERNMENTAL AGENCY It will, by its own volition and/or request by the DEPARTMENT, promptly restore and/or correct physical or operating damages to any State Highway Right of Way resulting from the installation construction, operation and/or maintenance of the GOVERNMENTAL AGENCY’S facilities according to a PERMIT issued by the DEPARTMENT.
- With respect to any activities authorized by PERMIT, when the GOVERNMENTAL AGENCY requires insurance on its own or its contractor’s behalf it shall also require that such policy include as named insured the State of Michigan, the Transportation Commission, the DEPARTMENT, and all officers, agents, and employees thereof and those governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract.
- The incorporation by the DEPARTMENT of this resolution as part of a PERMIT does not prevent the DEPARTMENT from requiring additional performance security or insurance before issuance of a PERMIT.
- This resolution shall continue in force from this date until cancelled by the GOVERNMENTAL AGENCY or the DEPARTMENT with no less than thirty (30) days prior written notice to the other party. It will not be cancelled or otherwise terminated by the GOVERNMENTAL AGENCY with regard to any PERMIT which has already been issued or activity which has already been undertaken.
BE IT FURTHER RESOLVED, that the following position(s) are authorized to apply to the DEPARTMENT for the necessary permit to work within State Highway Right of Way on behalf of the GOVERNMENTAL AGENCY.
Bradley S. Lamberg, Managing Director
Scott Bond, Superintendent
Jake Welch, Director of Operations
Doug Peck, Operations Engineer
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 9:35 A.M.
_________________________________ __________________________________
Chairman Secretary
January 27, 2016
The special meeting of the Barry County Road Commission was called to order at 7:00 A.M. by Chairman Fiala.
Members present: Fiala, Dykstra, Solmes and Managing Director Bradley Lamberg.
The agenda for January 27, 2016 was approved.
The minutes of January 19, 2016 were approved as printed.
______________________________________________________________________________
The Board went to go look at Real Estate.
Motion was made and seconded to close the Board Meeting at 8:40 AM. to discuss Real Estate considerations.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
Motion was made and seconded to open the Board Meeting at 9:08 A.M.
ROLL CALL: Yeas, Fiala, Solmes, & Dykstra
Nays, None
Motion Carried
______________________________________________________________________________
Meeting adjourned at 9:15 A.M.
_________________________________ __________________________________
Chairman Secretary
Special Board Meeting
We will hold a special Board meeting tomorrow 1-27-16 at 7am