November 13, 2007

 The regular meeting of the Barry County Road Commission was called to order at 5:25 P.M. by Chairman Willcutt.

Members present:  Willcutt, Fiala and Managing Director Brad Lamberg.

The agenda for November 13, 2007 was approved.

______________________________________________________________________________

Letter was read from Steve West in regards to the Clark Road driveway issue.

Dawn Hilliker and Attorney Bill Horn discussed the Clark Road driveway issue with the Board.

Motion by Commissioner Willcutt seconded by Commissioner Fiala that Dawn Hilliker and Ron Rauschenberger not access their land on Clark Road due to safety concerns.  If they must access the parcel while litigation is in progress then a person must be stationed on the hill to warn motorists.

     ROLL CALL:  Yeas, Willcutt & Fiala

                               Nays, None

                               Motion Carried

______________________________________________________________________________

Margaret Steketee from First ROW, Jim Swanson from Wilcox & Associates and Attorney Bill Horn discussed with the Board right of way acquisition issues for the Finkbeiner/Crane Road project.

______________________________________________________________________________

Bruce Gutheridge, Russell Chaffee, and Michael Bateson discussed with the Board extending health insurance for employees retiring during the contract ending in 2010.

______________________________________________________________________________

The minutes of October 30, 2007 were approved as read by the Secretary.

______________________________________________________________________________

Motion by Commissioner Fiala seconded by Commissioner Willcutt to approve the payroll for payment.

     ROLL CALL:  Yeas, Willcutt & Fiala

                               Nays, None

                               Motion Carried

CHECK              NAME                                                                            AMOUNT

                            Barry County Road Commission                                       $74,875.43

           

______________________________________________________________________________

Motion by Commissioner Fiala seconded by Commissioner Willcutt to approve the bills for payment.

     ROLL CALL:  Yeas, Willcutt & Fiala

                               Nays, None

                               Motion Carried

   Check               Name                                                                         Amount      

    22037                 LAWSON PRODUCTS, INC                                               $441.79

    22038                 NAPA AUTO PARTS                                                       $463.80

    22039                 ORBIT BID.COM                                                             $885.50

    22040                 WYOMING ASPHALT PAVING CO                                    $5,049.86

    22041                 AGGREGATE INDUSTRIES                                               $3,191.45

    22042                 ALEXANDER HAMILTON INSTITUTE INC                         $38.70

    22043                 ALEXANDER WALDEN                                                   $552.54

    22044                 AMY GOGGINS                                                               $753.70

   Check               Name                                                                         Amount      

    22045                 B & B TRUCK EQUIPMENT INC                                        $71.28

    22046                 BARRY COUNTY LUMBER                                               $70.53

    22047                 BEAVER RESEARCH COMPANY                                       $672.25

    22048                 BERT KEELER                                                                $380.00

    22049                 BESCO WATER TREATMENT INC                                    $73.50

    22050                 BETTY MOORE                                                              $134.28

    22051                 BILL SEIF CHEVROLET-BUICK INC                                    $3.43

    22052                 BRIAN HEATH                                                               $30.00

    22053                 BURKEY SALES & SERVICE                                             $119.03

    22054                 CHARLES BENEDICT                                                      $552.54

    22055                 CITY OF HASTINGS                                                        $323.66

    22056                 COUNTY ROAD ASSOCIATION                                        $570.00

    22057                 COUNTY RD ASSOCIATION SELF INS FUND                      $4,920.00

    22058                 DIC CRAVEN                                                                  $268.54

    22059                 DORNBOS SIGN & SAFETY INC                                        $2,254.51

    22060                 DUANE WINDES                                                            $6.15

    22061                 DUTHLER TRUCK CENTER                                              $9.83

    22062                 EAGLE COMPUTER TECHNOLOGY INC                             $212.39

    22063                 ELECTRICAL TERMINAL SERVICE INC                              $229.93

    22064                 FIDELITY INVESTMENTS                                                $6,021.77

    22065                 FITZPATRICK’S                                                              $200.00

    22066                 GAYLORD PENNINGTON                                                 $134.28

    22067                 GERALD CISLER                                                             $552.54

    22068                 HASTINGS ACE HARDWARE                                          $33.94

    22069                 HEATHER SMITH                                                           $30.00

    22070                 HOEKSEMA TOOL SERVICE INC                                       $319.11

    22071                 HOWARD HOSTETLER                                                   $552.54

    22072                 H.S.V REDI-MIX                                                              $37.38

    22073                 HUGH MCPHERSON                                                        $134.28

    22074                 JACK KINEMAN                                                            $552.54

    22075                 JAS NETWORKS INC                                                      $126.30

    22076                 JERRYS TIRE SERVICE                                                     $7,094.12

    22077                 KENNETH HURLESS                                                       $552.54

    22078                 KENNETH PRANSHKA                                                    $552.54

    22079                 KENDALL PRANSHKA                                                    $134.28

    22080                 KIMBALL MIDWEST                                                      $541.44

    22081                 LJ FLUID POWER INC                                                      $765.00

    22082                 M&K QUALITY TRUCK CENTER                                      $1,700.76

    22083                 MANPOWER OF HASTINGS                                            $1,757.12

    22084                 MARK WEEKS                                                               $33.00

    22085                 MICHIGAN CAT                                                             $602.86

    22086                 STATE OF MICHIGAN                                                     $111.46

    22087                 MICHIGAN PAVEMENT MARKINGS LLC                           $319.54

    22088                 MIKE HULL                                                                   $25.50

    22089                 MODEL COVERALL SERVICE                                           $55.02

    22090                 NORTHERN SAFETY CO. INC                                           $196.43

    22091                 PATRICIA WOLF                                                            $276.28

    22092                 PAUL PRANSHKA                                                          $552.54

    22093                 PENNOCK HOSPITAL                                                      $106.00

    22094                 PURITY CYLINDER GASES INC                                         $1,362.76

    22095                 RANDY B. YATES                                                           $1,090.00

    22096                 RICHARD RAYMOND                                                     $552.54

    22097                 ROAD EQUIPMENT PARTS                                              $137.68

    22098                 ROBERT BAINES                                                            $268.54

    22099                 ROBERT NAGEL                                                             $552.54

    22100                 ROBERT SLOCUM                                                          $689.72

    22101                 ROTTMAN SALES INC                                                    $293.32

    22102                 SLAGTER CONSTRUCTION                                              $3,850.00

    22103                 THE STATE CHEMICAL MFG CO                                      $384.07

    22104                 STATE WIRE & TERMINAL                                             $285.51

    22105                 TRACTOR SUPPLY COMPANY                                         $409.98

    22106                 TRUCK & TRAILER SPECIALTIES                                     $2,736.00

    22107                 VALLEY INDUSTRIAL PRODUCTS, INC                             $1,068.72

    22108                 VERNS REPAIR & SPORT                                                 $125.60

    22109                 VESCO OIL CORPORATION                                              $3,001.74

    22110                 WASTE MANAGEMENT OF MI                                        $136.60

    22111                 WAYNE ROUSH                                                             $552.54

    22112                 WILCOX PROFESSIONAL SERVICES LLC                           $1,837.00

    22113                 WYOMING ASPHALT PAVING CO                                    $5,151.92

                            Grand Total:                                                                           $70,837.08

Motion by Commissioner Willcutt seconded by Commissioner Fiala to change the regular scheduled board meeting of December 25, 2007 to December 27, 2007.

     ROLL CALL:  Yeas, Willcutt & Fiala

                               Nays, None

                               Motion Carried

______________________________________________________________________________

Motion by Commissioner Fiala seconded by Commissioner Willcutt to allow a one time order of 50 double bevel grader bids at the price of $64.19 each with Michigan Cat.

     ROLL CALL:  Yeas, Willcutt & Fiala

                               Nays, None

                               Motion Carried

______________________________________________________________________________

Motion by Commissioner Willcutt seconded by Commissioner Fiala to set the 2008 Budget Hearing for December 11, 2007 at 5:00 P.M.

     ROLL CALL:  Yeas, Willcutt & Fiala

                               Nays, None

                               Motion Carried

______________________________________________________________________________

Motion by Commissioner Willcutt seconded by Commissioner Fiala approving the 2007 Budget Amendment #3.

     ROLL CALL:  Yeas, Willcutt & Fiala

                               Nays, None

                               Motion Carried

Barry County Road Commission

2007 Budget Amendment # 3

 

 

Amended

Revenues

BUDGET

AMENDMENT

Budget

M.V.H.F.

4,800,000

 

4,800,000

Federal Funds

1,300,000

-970,000

 

330,000

Critical Bridge

1,370,000

-1,370,000

 

0

County Appropriations

16,000

 

16,000

Township Contributions

1,424,000

221,640

 

1,645,640

Other Governmental Contributions

9,840

4,093

 

13,933

Other Contributions

1,200

 

1,200

Salvage Sales

5,000

1,845

 

6,845

Miscellaneous Sales

1,300

 

1,300

Interest Earned

80,000

 

80,000

Property Rentals

7,105

 

7,105

Equipment Rentals

2,200,000

 

2,200,000

Handling Charges

600

 

600

Purchase Discounts

5,900

 

5,900

Gain/Loss Disp. Of Equipment

14,050

 

14,050

Depreciation & Depletion

470,000

 

470,000

Equipment Retirements

0

 

0

Installment Leases

0

 

0

Trade-In Allowances

0

 

0

Timber Sales

5,520

 

5,520

Permit Fees

21,000

 

21,000

 

Total Revenues

11,731,515

-2,112,422

 

9,619,093

 

 

Expenditures

 

 

Primary Construction

17,000

8,000

 

25,000

Local Construction

2,670,000

-2,220,000

 

450,000

Primary Preservation

806,530

-656,530

 

150,000

Local Preservation

698,993

 

698,993

Primary Routine Maintenance

1,344,215

515,000

 

1,859,215

Local Routine Maintenance

2,527,125

390,000

 

2,917,125

Equipment Expense Direct

850,000

 

850,000

Equipment Expense Indirect

430,000

 

430,000

Equipment Expense Operating

350,000

50,000

 

400,000

Distributive Expense

1,275,000

 

1,275,000

Interest Expense

0

 

0

Administrative Expense

470,000

 

470,000

Capital Expense

400,000

-150,000

 

250,000

Note Payments

52,000

 

52,000

 

Total Expenditures

11,890,863

-2,063,530

 

9,827,333

 

 

Budgeted Net Revenues (Exp)

-159,348

-48,892

 

-208,240

Projected Fund Balance Prior Year

3,695,269

 

3,695,269

Projected Fund Balance

3,535,921

 

3,487,029

______________________________________________________________________________

Motion by Commissioner Willcutt seconded by Commissioner Fiala allowing Commissioner Willcutt to sign an agreement with Walker, Fluke and Sheldon PLC for the 2007 Audit.

     ROLL CALL:  Yeas, Willcutt & Fiala

                               Nays, None

                               Motion Carried

Meeting adjourned at 9:10 P.M.

_________________________________                   __________________________________

Chairman                                                                      Secretary

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